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  • 1,500+ Business Documents - Notice of AGM for private limited company
    Notice of AGM for private limited companyPrivate limited companies don't have to hold an AGM unless the company's articles insist on one taking place. However, there's nothing to stop a company from holding one if it wishes.AdvantagesOne of the main purposes of the AGM is for the members to hold the directors to account for their performance during the year (and to vote for their replacements if necessary).It is the responsibility of the directors to call the AGM, which they can do without giving the statutory...
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  • 1,500+ Business Documents - Minutes of a general meeting
    Minutes of a general meetingAll companies must keep minutes of all proceedings of general meetings (GM). Make sure that your company records are kept in good order and up-to-date by using and completing our form at the end of each meeting.How's it done?Unless the company only has one member, subject to the articles saying otherwise, two qualifying members will constitute a quorum at a GM. The chairman will have the responsibility to ensure the GM is conducted properly. If there's a deadlock at the meeting, then,...
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  • 1,500+ Business Documents - Notice of general meeting
    Notice of general meetingThe articles of the company will give the directors the power to call a general meeting (GM) of the company's members (shareholders) in order to try to pass important decisions (resolutions). Use our notice to summon the company's shareholders to such a meeting, if the need arises.Reason for meetingIf something requires shareholder approval, e.g. amending the company's articles, then a GM of the shareholders will need to be called, because only they can pass such an important piece...
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  • 1,500+ Business Documents - Notice to directors of ordinary board meeting
    Notice to directors of ordinary board meetingIf you're involved in running a company, it's vital to have regular meetings and also to ensure an accurate record or what was discussed and agreed is kept.ProcedureThere are no statutory requirements laid down about either the need to hold board meetings or how they're to be conducted. However, the procedure for convening and conducting board meetings is usually laid out in the company's articles. In order to run a successful company, it's very important to hold...
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  • 1,500+ Business Documents - Shareholders' agreement
    Shareholders' agreementIf you're aiming to run a company with the minimum of fuss and to steer clear of disputes, then having a shareholders' agreement in place will help you to achieve this. Our model agreement addresses the issues and provides appropriate solutions.What is a shareholders' agreement?Basically, it's a contract that's preferably entered into by all the shareholders to set out and clarify their rights and obligations. They're really important because they not only address operational issues, but...
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  • 1,500+ Business Documents - Shareholders' meetings
    Shareholders' meetingsThanks to the popularity of written resolutions, shareholders' meetings are less common. However, they are still sometimes necessary. Use our summary to check that you follow the rules and ensure your company's decisions are valid.
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  • 1,500+ Business Documents - Minute recording a director-s disclosure of interest
    Minute recording a director's disclosure of interestDirectors must disclose any conflicts of interest to the board. Use our quick check to ensure that you don't get things wrong in the boardroom.AdviceThe basic rule is that a director has a duty to avoid a situation in which they have, or can have, a direct or indirect interest that conflicts, or might conflict, with the company's interest.  Aside from the basic rule, check the company's articles to see if they have anything to say about the matter. Even if...
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  • 1,500+ Business Documents - Minutes of an AGM
    Minutes of an AGMMinutes of your company's AGM should be more formal than those of your company's board meetings. InformationAll minutes must contain the following information:the name of the chairmanplace, date and time of meetingthe names of everyone present (and the number), including apologies for absenceminutes of the previous AGMmatters arisingbusiness transacted at the meeting, including all resolutions and their type passed at the meetingthe time the meeting closed.Good practice It's a good idea to...
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  • 1,500+ Business Documents - Agreement to short notice of a general meeting
    Agreement to short notice of a general meetingGeneral meetings of a company (in other words, members' meetings as opposed to directors' board meetings) require certain formalities to be complied with in order to be valid.  Notice requirementOne of the key things to get right is giving the correct period of notice. For a general meeting, a company must give its members 14 days' clear notice (when calculating this, the date of the meeting and the date the notice is given are excluded). Get this wrong and the...
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  • 1,500+ Business Documents - Directors' meeting to raise finance draft minutes
    Directors' meeting to raise finance: draft minutesCompany law and good management determine the need for a directors' resolution to approve the raising of a bank loan. In practice the bank will insist on this formal documentation.AdviceEntering into a borrowing commitment is an important issue and requires the directors' formal approval as the bank will present a document placing obligations on the company.It's important to check the articles of association of the company as some transactions require shareholder...
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