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  • 1,500+ Business Documents - Other benefits in kind clause
    Other benefits in kind clauseOur benefits in kind clause specifically covers private medical and permanent health insurance, pension schemes and life assurance, as these are the most common benefits after company cars. However, you can also include any other benefits that you provide for your employees.Insurance termsWith private medical and permanent health insurance and life assurance, as they are all insured benefits it's the insurance company that will take the decision on whether the employee (or any beneficiaries)...
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  • 1,500+ Business Documents - Company car running costs contribution agreement
    Company car running cost contribution agreementIf an employee or director makes a monthly contribution towards the company car, this can reduce the taxable benefit providing it can be shown that the contribution is required and is in respect of private use of the car.Monthly company car contirbutionsIt's common practice under many company car schemes for employees to have to make monthly contributions to their employer for use of the car. Providing the agreement is structured correctly, these contributions can...
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  • 1,500+ Business Documents - Letter to HMRC regarding pool car status
    Letter to HMRC regarding pool car statusA pool car can be very tax efficient but in order to get one past HMRC you'll need to meet some strict conditions. To avoid uncertainty, use this letter to obtain confirmation from HMRC that the terms on which the car is used make it a pool car.No private useGet a pool car past HMRC and you can secure some excellent tax savings - no taxable benefit on the driver, no fuel benefit charge and no employers' NI. But to obtain this status, you'll need to gather evidence together...
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  • 1,500+ Business Documents - Employee travel expenses policy
    Employee travel expenses policySince 6 April 2016 responsibility for determining whether business expenses reimbursed to employees and directors are exempt of tax and NI rests with the employer. Therefore, it's good practice to have a travel expenses policy in place. Business travelIncluding an Employee Travel Expenses Policy in your staff handbook will provide evidence to HMRC that you only reimburse qualifying travel expenses. Our policy makes reference to home-to-office travel, which should not be included...
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  • 1,500+ Business Documents - Employee provision of home telephone policy
    Employee - provision of home telephone policyIf one or more of your employees work from home and need a landline phone for work purposes, you might agree to provide the equipment and pay the rent and call charges. HMRC may argue that a benefit in kind charge arises because there is bound to be private use. Part of an effective counter argument is to have a home telephone policy for your employees.business requirementWhere you pay directly for a telephone in your employee's home, they will have to pay tax and...
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  • 1,500+ Business Documents - Employee expenses claim form
    Employee expenses claim formWhere an employee or director claims expenses from your business you should ask them to provide details for your accounting and tax records. The need to keep recordsEach employee who claims business expenses over the year should keep all their receipts which match the figures entered on the Employee Expenses Claim Form. The procedures for submitting and authorising expense claims should be well documented and communicated to employees
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  • 1,500+ Business Documents - Employee expenses policy
    Employee expenses policyFrom 6 April 2016 responsibility for determining whether business expenses reimbursed to employees and directors are exempt of tax and NI rests with the employer. To aid with this it's good practice to have an expenses policy in place. Evidence of a legitimate claimHMRC wants to know that you have a good system in place to ensure that only expenses which are reimbursed for genuine business reasons are paid tax and NI free. Our policy covers all the rules and requirements for legitimate...
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  • 1,500+ Business Documents - Mobile phone declaration
    Mobile phone declarationThe old rule was that you could have as many mobile phones as you liked, tax and NI free. Now it's down to one per employee. If you have more than one, you will need to declare which one is to be your tax-exempt phone.Choose your exempt phoneThe tax exemption for employees who are provided with a mobile phone changed on 6 April 2006. Directors/employees provided with more than one new phone by their company will need to consider which is to be the "exempt" phone and which the "taxable"...
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  • 1,500+ Business Documents - Staff suggestion scheme rules
    Staff suggestion scheme rulesYou might want to reward your employees for certain ideas that contribute to the success of your business. Previously by concession, this is now a statutory exemption. However, there are conditions you'll have to meet.Financially beneficialA little-known way of giving employees tax and NI free cash is through a staff suggestion scheme. The scheme needs to be formally set up, but that doesn't take much doing. You tell the staff that they will receive a small payment in return for...
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  • 1,500+ Business Documents - Employees' incidental overnight expenses policy
    Employees' incidental overnight expenses policyIf an employee has to stay away overnight on business, there are some tax and NI-free expense payments you can make. To achieve this you'll need to have a company policy in place to avoid an employee claiming for the wrong amounts, which is what a visiting tax inspector would go looking for. Expense paymentsIf an employee has to stay away overnight on business, then you can pay them up to £5 per night in the UK (£10 per night overseas) tax and NI free, in respect...
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