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  • 1,500+ Business Documents - Statement of changes to employment particulars
    Statement of changes to employment particularsIf any of the terms in the written statement of employment particulars change, you must give the employee a written statement of that change within one month.Statutory provisionS.4 Employment Rights Act 1996 states that if any of the mandatory terms contained in a written statement of employment particulars change, you must give the employee a written statement containing particulars of the change at the earliest opportunity and, in any event, no later than one month...
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  • 1,500+ Business Documents - Letter confirming an increase in hours request
    Letter confirming an increase in hours requestUse our letter to issue to an employee once it's been agreed they can increase their hours of work. It sets out the relevant changes to their contractual terms consequent on such a request.Statutory provisionSection 4 of the Employment Rights Act 1996 states that where changes are made to any of the terms and conditions of employment required to be covered in the employee's written statement of employment particulars (hours of work, salary, holidays, etc.), including...
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  • 1,500+ Business Documents - Letter confirming a reduction in hours request
    Letter confirming a reduction in hours requestUse our letter to issue to an employee once it's been agreed they can reduce their hours from full-time to part-time work. It sets out the relevant changes to their contractual terms consequent on such a request.Statutory provisionSection 4 of the Employment Rights Act 1996 states that where changes are made to any of the terms and conditions of employment required to be covered in the employee's written statement of employment particulars (hours of work, salary,...
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  • 1,500+ Business Documents - No oral variation clause
    No oral variation clauseA no oral variation clause is one which states that any contract amendments or variations must be in writing, so oral agreements are ineffective. If you include it in employment contracts, it can give certainty, but make sure you don't also require the employee to sign to agree any variations as you're then limiting your options to make contractual changes.Boilerplate clausesA no oral variation (NOV), or no oral modification (NOM), clause is one which states that any contract amendments...
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  • 1,500+ Business Documents - Proposal to dismiss and re-employ on new terms
    Proposal to dismiss and re-employ on new termsIt may be possible to introduce new employment terms by terminating an employee's existing contract on notice and immediately offering to re-employ them on the new terms. Use our letter to invite an employee to a consultation meeting to discuss dismissal and re-employment. Only send it after conducting a full consultation procedure and ensure you have a sound business reason for the change.Proposal to dismissWhere you've followed a fair consultation process to seek...
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  • 1,500+ Business Documents - Change of circumstances form
    Change of circumstances formSometimes employees forget, or deliberately fail, to disclose an important change in their personal circumstances. Our change of circumstances form covers this situation and helps you meet your legal obligations under the General Data Protection Regulation.General Data Protection RegulationThe General Data Protection Regulation (GDPR) contains six basic data protection principles that employers must comply with when processing their employees' personal data. The fourth principle states...
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  • 1,500+ Business Documents - Letter notifying of employer change of name
    Letter notifying of employer change of nameIf you're planning to change the name of your business but there's to be no change in its identity, you'll need to issue a written statement of the name change to your employees at the earliest opportunity and within one month of it taking effect. Use our letter to do this.A new business nameIf you're a sole trader, you might change your surname because of, say, marriage or divorce or you might choose to change your full name by deed poll. If you're keeping your full...
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  • 1,500+ Business Documents - Employment contract variation flow chart 1
    Employment contract variation flow chart 1Use this flow chart to assist you when you need to vary an employee's terms and conditions of employment.   Things to considerYou may need to vary the terms for various reasons, including the need to react to economic circumstances, to respond to changes in the marketplace and/or technological advances, or to reorganise the business to make it more efficient or profitable. If the change is one which is favourable to the employee, they are unlikely to resist it. If,...
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  • 1,500+ Business Documents - Employment contract variation flow chart 2
    Employment contract variation flow chart 2 Use this flow chart when attempting to impose a contractual variation that requires employee consent. See the employment contract variation flow chart 1 to help you determine if employee consent is needed.   Employee agreesWhere the employee has agreed to the change, you should get them to sign an acknowledgement to that effect. The easiest way to do this is by requesting them to sign an acknowledgement to your letter setting out the change. This should avoid any...
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  • 1,500+ Business Documents - Blanket power to vary contract clause
    Blanket power to vary contract clauseBe careful when using our blanket power to vary contract clause - there's a high risk you won't be able to rely on it to make significant changes to an employee's contract of employment. That said, it's useful for non-fundamental changes and as a bargaining tool to persuade an employee to agree to changes.Contractual powerIf well drafted, a contract of employment may include provisions allowing you to make certain changes to an employee's terms and conditions of employment...
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