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  • 1,500+ Business Documents - Petty cash policy
    Petty cash policyIf you hold a petty cash float at work for the reimbursement of small items of expenditure, it's worth putting in place a petty cash policy to outline when and how it can be used.Use of petty cash floatNormally, when employees incur work-related expenses, they will claim them back through your reimbursement of expenses policy and procedure. However, there are times when, for practical and efficiency reasons, it may be better to reimburse small items through a petty cash float which is held and...
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  • 1,500+ Business Documents - Cars and car allowances policy
    Cars and car allowances policyIf you provide your employees with a car you can use a policy to set the terms and conditions of its use. If only a couple of employees have company cars, you might find it easier to include the provision in their contracts of employment rather than a policy in a staff handbook. A company carWhen providing an employee with a company car, you need to think carefully about who is going to pay for what in terms of fuel, insurance, MOT, licensing, repairs, etc., who can drive the car,...
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  • 1,500+ Business Documents - Expenses claim form
    Expenses claim formTo claim back expenses incurred whilst working on your lawful business, insist that employees provide full details of the expenditure on our expenses claim form, including the date that the expenditure was incurred, the amount and a description of it. You should also require them to provide original receipts to support their claim.Expenses claimYou should reimburse employees for any reasonable out-of-pocket expenses which they've wholly, exclusively and necessarily incurred in the discharge...
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  • 1,500+ Business Documents - Interview expenses claim form
    Interview expenses claim formOur interview expenses claim form is for a job applicant to claim travel expenses for attending an interview. You'll need details of their journey and the expenses incurred, or mileage if they drove. You can then check that you're satisfied with this information, and that it's consistent with any receipts provided, before deciding whether to exercise your discretion to pay out.No expenses obligationLegally, you're under no obligation to either pay for, or contribute towards, a job...
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  • 1,500+ Business Documents - Reimbursement of expenses policy
    Reimbursement of expenses policy Use our reimbursement of expenses policy statement to set out your rules on expenses. Make sure you're as unambiguous and comprehensive as possible to avoid abuse and prevent confusion by your staff on when they can incur expenses and how they go about claiming them back.Expenses claimsOur Reimbursement of Expenses Policy covers travelling, subsistence and staff and client entertainment expenses, but you can expand it to cover other expenses that you may agree to pay. It's entirely...
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  • 1,500+ Business Documents - Season ticket loans policy
    Season ticket loans policyTravelling to work by public transport is costly and therefore many employers provide season ticket loans. This enables the employee to buy an annual travel ticket paid for by their employer but with the cost then deducted from their wages in equal, usually monthly, instalments.A repayable loanOur Season Ticket Loans Policy can be inserted into your staff handbook where you provide this discretionary benefit. Whenever cheques for season ticket loans are provided, it's always advisable...
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  • 1,500+ Business Documents - Letter rejecting expenses claim
    Letter rejecting expenses claimWhere employees incur reasonable out-of-pocket expenses in the discharge of their duties and whilst working on your lawful business, the starting point is that you should reimburse them for those expenses. You're able to insert conditions on payment if you like, such as that expenses have to be approved by a line manager, supported by original receipts, etc. Use our letter to decline a claim on one or more of a number of grounds. Grounds for rejectionOur Reimbursement of Expenses...
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  • 1,500+ Business Documents - Credit and charge card clause
    Credit and charge card clauseUse our credit and charge card clause where you issue an employee with a company credit or charge card. It sets out what the card can be used for, what must be done if it's lost, damaged or stolen and what happens if it's misused.Business-related expensesThe first point is that any credit or charge card issued to an employee is to be used only to pay properly incurred business travel expenses or other legitimate business-related expenses. It's not for personal use. Our clause makes...
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  • 1,500+ Business Documents - Corporate hospitality report form
    Corporate hospitality report formUse our corporate hospitality report form to facilitate the reporting of corporate hospitality invitations by your employees, where they wish to attend the event. Keep the completed forms in a central location and regularly review them.PolicyOur Corporate Hospitality Policy requires employees to report to their manager any corporate hospitality invitation received from clients, customers, suppliers etc. that they would wish to accept ("routine" events are carved out from this...
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  • 1,500+ Business Documents - Gifts report form
    Gifts report formUse our gifts report form to give your employees an easy way to declare the receipt of gifts from clients, suppliers, etc. It's then up to you to decide whether the gift is reasonable or whether it's loo lavish and therefore could potentially constitute a bribe contrary to the Bribery Act 2010.Reasonable giftsThe giving and receiving of gifts isn't prohibited under the Bribery Act 2010, provided they're proportionate and reasonable given the sort of business you do. However, what's proportionate...
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