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  • 1,500+ Business Documents - Request to carry over holiday form
    Request to carry over holiday formIf, at your discretion, you occasionally allow employees to carry over their unused annual leave entitlement from one holiday year to the next, you can ask them to first complete our request to carry over holiday form.No contractual rightOur Holidays Policy is clear that employees must use all of their annual leave entitlement by the last day of each holiday year and they may not carry their holiday entitlement forward into the next one unless there are exceptional circumstances...
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  • 1,500+ Business Documents - Holidays policy
    Holidays policyWorkers have a statutory right to a minimum of 5.6 weeks' (28 days') paid leave per annum. Whilst you'd think granting holidays and holiday pay is a relatively straightforward exercise, disputes over holiday pay are one of the most common claims brought before an employment tribunal. Having a holidays policy statement will help you to clarify your holiday rules.Holiday pay provisionsOur Holidays Policy statement covers everything from clarifying what the holiday year is to confirming that there's...
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  • 1,500+ Business Documents - Extra bank holidays clause
    Extra bank holidays clauseIf the government announces an extra bank holiday, whether employees are then entitled to an additional day's holiday will depend on the wording of their employment contracts.   Extra bank and public holidaysOccasionally, the government grants special or extra bank or public holidays on a one-off basis to celebrate a particular key occasion, such as a royal wedding or jubilee. If an extra bank or public holiday is announced, whether employees are then entitled to an additional day's...
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  • 1,500+ Business Documents - Reply to request to carry over holiday
    Reply to request to carry over holidayOur letter exceptionally approves the carrying over of some of the employee's unused annual leave entitlement from one holiday year to the next. Holidays policy provisionsOur Holidays Policy is clear that employees can't carry their annual leave entitlement over into the next holiday year unless there are exceptional circumstances and unless it's been approved in writing in advance by their line manager. Putting aside the exceptional circumstances where you must permit carry-over...
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  • 1,500+ Business Documents - Reminder to take holiday
    Reminder to take holidayTo be able to rely on statutory provisions enabling accrued but untaken annual leave to be lost if it's not taken in the current holiday year, you must have given your workers the effective opportunity to take that annual leave and this includes actively encouraging them to do so and diligently warning them in good time of the risk of losing it at the end of the holiday year. Active encouragementYou don't have to force your workers to take their annual leave, but you must ensure they...
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  • 1,500+ Business Documents - Response to request to cancel or amend holiday
    Response to request to cancel or amend holidayWhere an employee has had their request for annual leave approved but then they subsequently request to either cancel it completely or amend their leave dates, use our letter to reply to them. It includes five response options. Statutory rightsUnder the Working Time Regulations 1998, workers are entitled to 5.6 weeks' paid annual leave per holiday year, which equates to 28 days for a worker working five days a week. In the absence of any alternative arrangement set...
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  • 1,500+ Business Documents - Reply to request to convert holiday to sickness absence
    Reply to request to convert holiday to sickness absenceUse our response letter where an employee requests to convert holiday to sickness absence after falling ill on annual leave. Our letter approves the request if they've followed your sickness absence reporting procedure and provided evidence of incapacity. There are also options to decline it if there's been a reporting failure or a failure to supply medical evidence.Working Time RegulationsAlthough the Working Time Regulations 1998 are silent on the relationship...
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  • 1,500+ Business Documents - Holiday pay on termination clause
    Holiday pay on termination clauseEmployees frequently leave employment having taken more annual leave than they've accrued during the holiday year and it's safe to assume that you'll want to recoup the excess from any final salary payment due. However, without a holiday pay on termination clause, you can't do this.No clause, no deductionIn the absence of an express agreement to deduct the value of excess holiday from final salary, you cannot make such a deduction. If you do, you risk an employment tribunal claim...
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  • 1,500+ Business Documents - Letter proposing a change of holiday year
    Letter proposing a change of holiday yearIf you want to change your holiday year, you'll need to consult with your staff using our letter, with a view to obtaining their agreement. Our letter suggests transitional arrangements under which the changeover holiday year will either be longer or shorter than the normal twelve months, resulting in a consequent pro rata calculation of employees' holiday entitlement for that year.Statutory provisionsUnder the Working Time Regulations 1998, you can set your own holiday...
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  • 1,500+ Business Documents - Notice to take holiday during notice period
    Notice to take holiday during notice periodOur notice can be used to require an employee to take some, or all, of their remaining annual leave entitlement during their notice period on resignation or dismissal. As well as removing them from the workplace, it limits what you'll need to pay them in respect of outstanding holiday pay on termination of employment. The Working Time Regulations 1998 set minimum notice requirements for requiring employees to take holiday, but you can have your own contractual rules...
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