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  • 1,500+ Business Documents - Maternity policy
    Maternity policyOur policy statement sets out the statutory rules relating to maternity leave and pay. It ensures employees fully understand their rights and entitlements, as well as their obligations in relation to notifying you of their pregnancy, their expected date of childbirth and when they want their maternity leave to start and end.Maternity leaveOur policy statement reflects the statutory provisions on maternity leave and pay. If you wish to provide enhanced rights to either maternity leave or pay,...
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  • 1,500+ Business Documents - Breastfeeding arrangements letter
    Breastfeeding arrangements letterSend our letter to an employee returning from maternity leave to confirm the arrangements that you've made to support them in breastfeeding their baby after their return to work. The law states that you must provide a place for a nursing mother to rest, but you don't have to provide facilities for her to breastfeed or express or store milk, although this is recommended by the Health and Safety Executive (HSE) as good practice. The lawThe Workplace (Health, Safety and Welfare)...
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  • 1,500+ Business Documents - Letter discussing removal of health risks during pregnancy
    Letter discussing removal of health risks during pregnancyIf your risk assessment identifies health and safety risks for a pregnant employee, use our letter to arrange a meeting with her to discuss removing or reducing those risks. If that proves not to be possible, the next stages to consider are temporarily altering the employee's working conditions or hours of work, offering her any available suitable alternative work or suspending her from work on full pay.Risk managementSpecial duties to protect the health...
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  • 1,500+ Business Documents - Maternity checklist
    Maternity checklistThis checklist sets out the main issues to be considered when an employee is pregnant. You can give enhanced contractual maternity leave and pay if you wish, for example, you may be willing to pay more than statutory maternity pay (SMP) during maternity leave. Note too that eligible parents may now choose to curtail their entitlement to maternity leave and pay and convert the balance into shared parental leave/pay.   Antenatal carePregnant employees have the right to take paid leave to attend...
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  • 1,500+ Business Documents - Job vacancy letter during parent-related leave
    Job vacancy letter during parent-related leaveEnsure that you notify all employees who are absent on parent-related leave of any internal job vacancies that might arise within your business and give them the opportunity to apply. Our letter ensures you provide them with all the necessary information and you can adapt it to suit the role available.Maternity leaveThe Equality Act 2010 protects employees against discrimination because of pregnancy and maternity leave. If an employee who's absent on maternity leave...
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  • 1,500+ Business Documents - Failure to return from maternity leave letter
    Failure to return from maternity leave letterIf an employee who has been on maternity leave fails to report for work on her due date of return, use our failure to return from maternity leave letter to try and establish what the position is. Never be tempted to dismiss her on account of her failure to return and don't make an assumption that she's resigned.Time off rights All pregnant employees, regardless of their length of service, have the right to take up to 26 weeks' ordinary maternity leave and up to a...
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  • 1,500+ Business Documents - Letter explaining keeping in touch days
     Letter explaining "keeping in touch" daysEmployees on maternity or adoption leave may work up to ten "keeping in touch" days without it having any effect on their statutory right to pay. Before an employee goes on this type of leave, it's helpful to set the position out in writing. You can use our letter to do this. The benefits An employee who is on maternity or adoption leave can work up to ten "keeping in touch" (KIT) days. This type of arrangement can be useful for both you and them. For example, there...
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  • 1,500+ Business Documents - Letter inviting employee to attend a keeping in touch day
     Letter inviting employee to attend a keeping in touch day An employee is under no obligation to attend a "keeping in touch" (KIT) day - it's entirely their choice. But if you feel this process would be beneficial, you can explain why. You should also set out the details on pay. Use our letter for this purpose. We'd like to see you You don't have to invite an employee who is on a period of maternity leave or adoption leave to work a KIT day, but it can make sense if there's a lot going on within your organisation....
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  • 1,500+ Business Documents - Antenatal appointment eligibility declaration
    Antenatal appointment eligibility declarationUse our declaration form to require an employee to formally declare that they qualify for the statutory right to time off to accompany a pregnant woman to an antenatal appointment and wish to take time off. The maximum number of appointments they can attend is two.Right to accompanyEmployees who have a qualifying relationship with a pregnant woman or her expected child are entitled to take unpaid time off during working hours to accompany the woman to up to a maximum...
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  • 1,500+ Business Documents - Insufficient notice of return from maternity leave
    Insufficient notice of return from maternity leaveIf an employee asks to return to work early before the expiry of her one year of maternity leave, it's important that she gives the proper minimum eight weeks' advance notice of an early return. Use our letter to inform an employee that she has provided insufficient notice. If she hasn't given the requisite minimum notice, you're entitled to defer her return date or to send her home if she tries to come to work.Legal positionUnder the statutory provisions, an...
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