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  • 1,500+ Business Documents - Pool car policy
    Pool car policyIf you provide pool cars that your staff can ask to use when they need to carry out business-related journeys, it's important to have a policy in place covering the provision and use of your pool cars.What are pool cars?A pool car is essentially a company vehicle that's available for occasional use by more than one employee when they need to undertake journeys on work-related business in the performance of their job duties. If an employee is regularly required to travel on business, you'll probably...
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  • 1,500+ Business Documents - Other benefits in kind clause
    Other benefits in kind clauseOur benefits in kind clause specifically covers private medical and permanent health insurance, pension schemes and life assurance, as these are the most common benefits after company cars. However, you can also include any other benefits that you provide for your employees.Insurance termsWith private medical and permanent health insurance and life assurance, as they are all insured benefits it's the insurance company that will take the decision on whether the employee (or any beneficiaries)...
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  • 1,500+ Business Documents - Itemised pay statement
    Itemised pay statementUse our statement at or before you pay wages or salary to a worker to set out the breakdown of the amount paid and any deductions.Statutory provisionsThe Employment Rights Act 1996 requires that you issue every worker with a written itemised pay statement, or payslip, at or before the time at which any payment of wages is made to them. The payslip can be provided either in a physical format or in an electronic format that the worker can print.Minimum contentsThe payslip must contain details...
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  • 1,500+ Business Documents - Retention bonus letter
    Retention bonus letterA retention bonus is a payment offered as an incentive to keep a key employee in your employment during a particularly crucial business cycle. Our letter sets out the amount of the bonus and outlines when, and in what circumstances, it will be paid. Retention bonus definedA retention bonus is a one-off sum that you promise to pay to an employee to entice them to remain in your employment. There are various reasons why you would want to use such a bonus. The main one though is to retain...
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  • 1,500+ Business Documents - Commission clause
    Commission clauseThe salaries of employees who are in sales roles is often comprised of a basic element plus guaranteed commission which is calculated according to the number of successful sales made. In this situation, the employee's written statement of employment particulars will need to specify how the commission scheme operates.Commission itIf your employees don't earn commission, then it's pointless putting a Commission Clause in their contracts of employment. However, if they do and it's a guaranteed...
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  • 1,500+ Business Documents - Letter enclosing P45 and or final salary pay slip
     Letter enclosing P45 and/or final salary pay slipIt's not always possible to provide an employee with their P45 and/or final salary pay slip on their last day of employment. In this situation, these documents must be sent on to their home address at a later date. You can use our covering letter for this purpose. Not quite ready When an employee leaves you'll need to provide them with a P45 and/or final salary pay slip. Both documents are important:a P45 must be given to any new employer; and the pay slip needs...
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  • 1,500+ Business Documents - Bonus payment clause
    Bonus payment clauseOnly include a bonus payment clause in your contract of employment if you actually intend to pay a bonus to the particular employee. It's also always safer to make bonus payments discretionary rather than contractual entitlements, although be aware that your discretion is not absolute.Only if necessaryIf you never pay a bonus and don't intend to in the foreseeable future, don't include our Bonus Payment Clause in your draft contract - it could merely give staff the impression they're due...
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  • 1,500+ Business Documents - Agreement for loan repayment
    Agreement for loan repaymentOur agreement for loan repayment is designed to enable you to recover payment of a loan or season ticket loan made to the employee from their wages. You must have a proper written agreement in place for repayment of the loan that covers both deductions from wages and what happens if the employee leaves employment before the loan amount has been repaid in full.No legal obligationOccasionally, an employee may get into financial difficulties and ask if you're willing to give them a loan...
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  • 1,500+ Business Documents - Deductions from wages clause
    Deductions from wages clauseA deductions from wages clause enables you to make deductions from an employee's pay in the event that the employee fails to work out their notice period or where they otherwise owe you money. Unauthorised deductionsSubject to certain exceptions (for example, income tax and National Insurance deductions), no deduction may be made from an employee's pay unless it is authorised by a relevant provision in the employee's contract of employment or the employee has previously agreed in...
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  • 1,500+ Business Documents - Loan application form
    Loan application formOur loan application form asks the employee to specify the type and purpose of loan requested from you, the amount they wish to borrow and the date it's required. They also need to provide further information relating to their previous loan applications and current company loans. If you do agree to grant a loan, make sure the employee also signs an agreement for loan repayment before you advance the monies.Types of loanOur Loan Application Form can be used by an employee to request either...
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