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  • 1,500+ Business Documents - Relocation costs agreement
    Relocation costs agreementIf you're intending to contribute towards a new recruit's or an existing employee's home base relocation expenses, consider asking them to sign a relocation costs agreement.Relocation expensesIf you're willing to offer relocation assistance to new recruits so that they can move near to their new place of work, or you're offering such assistance to an existing employee who is changing their normal place of work and so also needs to change their home base, consider asking them to sign...
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  • 1,500+ Business Documents - Internal statement announcing new employee
    Internal statement announcing new employeeBefore a new employee's agreed start date, it's worth announcing to your other staff that they've been appointed, and you can use our internal statement to do this.A positive impressionWhilst you don't have to formally let other staff know when a new employee has been appointed to fill a vacant or new role and what their start date is, doing so not only ends any gossip and speculation about your recruitment process, but it can also help ensure that the new employee's...
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  • 1,500+ Business Documents - Offer of appointment letter
    Offer of appointment letterOnce you have taken the decision on the successful candidate, a job offer can be made, either in writing or over the telephone. If you make an offer verbally, always confirm it in writing using our offer of appointment letter.Verbal agreementsWhilst it's fairly common for job offers to be made verbally, at least initially, the difficulty with not confirming them in writing is that there is no record of what you have offered the new employee so it will be your word against theirs in...
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  • 1,500+ Business Documents - Offer of paid internship letter
    Offer of paid internship letterOur offer of paid internship letter is for use where you're offering paid work experience when the intern is a worker but isn't an employee. It's not suitable where the intern is, in reality, an employee. At the other end of the scale, if all that you're offering is a simple work shadowing placement, that can usually be voluntary, i.e. unpaid.What are internships?Internships are temporary work experience placements, normally aimed at young people who have little prior work experience...
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  • 1,500+ Business Documents - Making a job offer checklist
    Making a job offer checklist  Use this checklist to help you make a job offer to your chosen candidate.Making an offerYou should consider whether to make your chosen candidate a conditional or unconditional offer.  Job offers are often conditional on the receipt of satisfactory references, documentary evidence of a right to work and other information/documentation depending on the type of job offered.  Where the offer is to be conditional, ensure that any condition is justified by the requirements of the...
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  • 1,500+ Business Documents - Induction checklist
    Induction checklistWhen a new employee starts work, it's important to have some form of induction with them. Use our induction checklist to remind you of the key matters to cover and to enable you to keep a formal record of what's been covered, by whom and when. Induction definedInduction is the process of receiving and welcoming employees when they first join your business. It gives you the opportunity to provide a new employee with the basic information they need to start work quickly and effectively. It should...
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  • 1,500+ Business Documents - Election for quarantine period for agency worker
    Election for quarantine period for agency workerInstead of paying a transfer fee or opting for an extended hire period where you want to directly employ a temporary agency worker, you could stop using the worker and wait for the quarantine period to end.Quarantine periodUnder the Conduct of Employment Agencies and Employment Businesses Regulations 2003, transfer fees imposed by temporary agencies (called "employment businesses") for "temp-to-perm" employment are subject to a "quarantine period". This means the...
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  • 1,500+ Business Documents - Right to work checklist
    Right to work checklistDon't risk a £20,000 civil penalty for employing an illegal worker. Check all new employees' right to work in the UK before they start work for you using our checklist, record the date of your check and take copies of the relevant documents (or keep a clear copy of the response if you used the Home Office online right to work checking service). An expensive oversightThe maximum civil penalty for employing illegal workers as a result of negligent recruitment and employment practices is...
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  • 1,500+ Business Documents - Letter requesting basic disclosure certificate
    Letter requesting basic disclosure certificateYou can ask an employee to voluntarily apply for a basic disclosure certificate for any job role, provided you have a lawful basis for processing criminal convictions personal data, but it's best to only request it where the information is directly relevant to the particular role. Use our letter to ask the employee to apply as it sets out the essential details of where and how they need to apply and what the certificate will contain. Disclosure optionsIn England...
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  • 1,500+ Business Documents - Election for extended hire period for agency worker
    Election for extended hire period for agency workerAs an alternative to paying a transfer fee where you want to directly employ a temporary agency worker, you can instead opt for an extended hire period.Statutory provisionsThe Conduct of Employment Agencies and Employment Businesses Regulations 2003 state that transfer fees can't be enforced against you unless the contract between the temporary agency (called an "employment business") and you expressly provides that, instead of paying the transfer fee, you can...
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