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  • 1,500+ Business Documents - Election for quarantine period for agency worker
    Election for quarantine period for agency workerInstead of paying a transfer fee or opting for an extended hire period where you want to directly employ a temporary agency worker, you could stop using the worker and wait for the quarantine period to end.Quarantine periodUnder the Conduct of Employment Agencies and Employment Businesses Regulations 2003, transfer fees imposed by temporary agencies (called "employment businesses") for "temp-to-perm" employment are subject to a "quarantine period". This means the...
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  • 1,500+ Business Documents - Right to work checklist
    Right to work checklistDon't risk a £20,000 civil penalty for employing an illegal worker. Check all new employees' right to work in the UK before they start work for you using our checklist, record the date of your check and take copies of the relevant documents (or keep a clear copy of the response if you used the Home Office online right to work checking service). An expensive oversightThe maximum civil penalty for employing illegal workers as a result of negligent recruitment and employment practices is...
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  • 1,500+ Business Documents - Letter requesting basic disclosure certificate
    Letter requesting basic disclosure certificateYou can ask an employee to voluntarily apply for a basic disclosure certificate for any job role, provided you have a lawful basis for processing criminal convictions personal data, but it's best to only request it where the information is directly relevant to the particular role. Use our letter to ask the employee to apply as it sets out the essential details of where and how they need to apply and what the certificate will contain. Disclosure optionsIn England...
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  • 1,500+ Business Documents - Election for extended hire period for agency worker
    Election for extended hire period for agency workerAs an alternative to paying a transfer fee where you want to directly employ a temporary agency worker, you can instead opt for an extended hire period.Statutory provisionsThe Conduct of Employment Agencies and Employment Businesses Regulations 2003 state that transfer fees can't be enforced against you unless the contract between the temporary agency (called an "employment business") and you expressly provides that, instead of paying the transfer fee, you can...
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  • 1,500+ Business Documents - Election to pay transfer fee for agency worker
    Election to pay transfer fee for agency workerAn agency supplying you with a temporary worker can normally charge you a transfer fee where you then offer that worker permanent direct employment with you. If you agree to pay that fee, use our letter to confirm your position.Transfer feeWhen entering into an agreement with a temporary agency (called an "employment business") for the supply of temporary workers, do carefully read their terms and conditions, particularly if there's a possibility you might later...
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  • 1,500+ Business Documents - EU Settlement Scheme reminder letter
    EU Settlement Scheme reminder letterEU, EEA and Swiss nationals need to apply for either settled or pre-settled status under the EU Settlement Scheme if they wish to remain in the UK post-Brexit. Use our letter to remind them to do this.Scheme summaryThe EU Settlement Scheme is open for applications from EU, EEA and Swiss nationals living in the UK, and their non-EU family members. Importantly, it applies whether there's a Brexit deal or not. Those who've been continuously resident in the UK for five years or...
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  • 1,500+ Business Documents - Offer of appointment letter
    Offer of appointment letterOnce you have taken the decision on the successful candidate, a job offer can be made, either in writing or over the telephone. If you make an offer verbally, always confirm it in writing using our offer of appointment letter.Verbal agreementsWhilst it's fairly common for job offers to be made verbally, at least initially, the difficulty with not confirming them in writing is that there is no record of what you have agreed with the new employee so it will be your word against theirs...
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  • 1,500+ Business Documents - Job trial offer letter
    Job trial offer letterIf you're not sure whether to offer a job applicant the role they applied for, one option would be to run a short job trial to see how they perform before you make your decision. You can offer a trial, but you will probably need to pay the individual the relevant national minimum or national living wage rate.Suitability of job trialsJob trials aren't suitable for all roles and all job applicants. For example, if the role is going to involve a lot of complex training, having someone in for...
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  • 1,500+ Business Documents - Job description and person specification
    Job description and person specificationA job description sets out the main details of the job, including job title, job duties and responsibilities. A person specification describes the level of qualification, knowledge, skills and competencies required of the successful candidate. Make sure you have drawn these up using our forms before you even begin the recruitment process. Defining the ideal candidate Our Job Description and Person Specification will provide you with the basic information that you need...
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  • 1,500+ Business Documents - Invitation to attend interview letter
    Invitation to attend interview letterWhen you have decided which candidates you will be inviting to attend an interview, use our invitation to attend interview letter to contact them to arrange it. Interview invitationIt's advisable for at least two managers (or one manager and a member of the Human Resources department if you have one) to carry out the selection and interview process for a vacant post so it remains objective and unbiased.  A shortlist for interview can then be drawn up. When you have decided...
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