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  • 1,500+ Business Documents - Offer of appointment letter
    Offer of appointment letterOnce you have taken the decision on the successful candidate, a job offer can be made, either in writing or over the telephone. If you make an offer verbally, always confirm it in writing using our offer of appointment letter.Verbal agreementsWhilst it's fairly common for job offers to be made verbally, at least initially, the difficulty with not confirming them in writing is that there is no record of what you have offered the new employee so it will be your word against theirs in...
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  • 1,500+ Business Documents - Offer of paid internship letter
    Offer of paid internship letterOur offer of paid internship letter is for use where you're offering paid work experience when the intern is a worker but isn't an employee. It's not suitable where the intern is, in reality, an employee. At the other end of the scale, if all that you're offering is a simple work shadowing placement, that can usually be voluntary, i.e. unpaid.What are internships?Internships are temporary work experience placements, normally aimed at young people who have little prior work experience...
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  • 1,500+ Business Documents - Making a job offer checklist
    Making a job offer checklist  Use this checklist to help you make a job offer to your chosen candidate.Making an offerYou should consider whether to make your chosen candidate a conditional or unconditional offer.  Job offers are often conditional on the receipt of satisfactory references, documentary evidence of a right to work and other information/documentation depending on the type of job offered.  Where the offer is to be conditional, ensure that any condition is justified by the requirements of the...
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  • 1,500+ Business Documents - Election for quarantine period for agency worker
    Election for quarantine period for agency workerInstead of paying a transfer fee or opting for an extended hire period where you want to directly employ a temporary agency worker, you could stop using the worker and wait for the quarantine period to end.Quarantine periodUnder the Conduct of Employment Agencies and Employment Businesses Regulations 2003, transfer fees imposed by temporary agencies (called "employment businesses") for "temp-to-perm" employment are subject to a "quarantine period". This means the...
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  • 1,500+ Business Documents - Election for extended hire period for agency worker
    Election for extended hire period for agency workerAs an alternative to paying a transfer fee where you want to directly employ a temporary agency worker, you can instead opt for an extended hire period.Statutory provisionsThe Conduct of Employment Agencies and Employment Businesses Regulations 2003 state that transfer fees can't be enforced against you unless the contract between the temporary agency (called an "employment business") and you expressly provides that, instead of paying the transfer fee, you can...
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  • 1,500+ Business Documents - Election to pay transfer fee for agency worker
    Election to pay transfer fee for agency workerAn agency supplying you with a temporary worker can normally charge you a transfer fee where you then offer that worker permanent direct employment with you. If you agree to pay that fee, use our letter to confirm your position.Transfer feeWhen entering into an agreement with a temporary agency (called an "employment business") for the supply of temporary workers, do carefully read their terms and conditions, particularly if there's a possibility you might later...
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  • 1,500+ Business Documents - Job trial offer letter
    Job trial offer letterIf you're not sure whether to offer a job applicant the role they applied for, one option would be to run a short job trial to see how they perform before you make your decision. You can offer a trial, but you will probably need to pay the individual the relevant national minimum or national living wage rate.Suitability of job trialsJob trials aren't suitable for all roles and all job applicants. For example, if the role is going to involve a lot of complex training, having someone in for...
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  • 1,500+ Business Documents - Invitation to attend interview letter
    Invitation to attend interview letterWhen you have decided which candidates you will be inviting to attend an interview, use our invitation to attend interview letter to contact them to arrange it. Interview invitationIt's advisable for at least two managers (or one manager and a member of the Human Resources department if you have one) to carry out the selection and interview process for a vacant post so it remains objective and unbiased.  A shortlist for interview can then be drawn up. When you have decided...
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  • 1,500+ Business Documents - Letter withdrawing conditional offer of appointment
    Letter withdrawing conditional offer of appointmentIf you make a conditional job offer and the conditions are not satisfactorily fulfilled within a reasonable period of time, you should be safe in withdrawing the job offer on that basis and you can use our letter to assist you. However, be careful when considering withdrawing unconditional accepted job offers.Conditional offerOur Offer of Appointment Letter makes a job offer conditional on a number of documents being produced, including two satisfactory references,...
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  • 1,500+ Business Documents - Rejection of candidate after interview letter
    Rejection of candidate after interview letterAfter the recruitment process has concluded, reject the unsuccessful interviewees and then destroy their personal information after a reasonable period of time, e.g. six months, and in accordance with the terms of your privacy notice for job applicants. The rejected candidatesAfter the recruitment process has concluded, the unsuccessful interviewees will need to be rejected, using our Rejection of Candidate after Interview Letter. It advises the candidate that, having...
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