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  • 1,500+ Business Documents - Notification of self-isolation memo
    Notification of self-isolation memoYou can be fined £1,000, rising to £10,000, if you knowingly allow a worker who's legally required to self-isolate to come to work. Our memo advises your staff of their duty to tell you if they're required to self-isolate and makes clear that they mustn't come to work.Legal dutyIf an individual develops coronavirus symptoms, they should self-isolate immediately and then arrange to take a coronavirus test in accordance with existing guidance. The Health Protection (Coronavirus,...
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  • 1,500+ Business Documents - Self-certification of sickness absence form
    Self-certification of sickness absence formWhere an employee has been absent from work due to illness for seven days or less, you should ask them to complete a self-certificate form on their first day back at work. This should include a section to record the reason for their absence.Record-keepingIt's important to keep proper records of sickness absence so that you can spot when an employee is taking a lot of odd days off sick. That way, you can take action when their absence record reaches an unacceptable level....
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  • 1,500+ Business Documents - Sickness absence policy
    Sickness absence policyOur policy statement sets out a detailed reporting procedure for both short-term and long-term sickness absence, including the provision of evidence of incapacity, consideration of statements of fitness for work, "return-to-work" interviews and home visits. It's always worth expressly setting out these issues for all employees. That way, everyone understands what they need to do when they are off sick.Short-term absencesIn the case of frequent short periods of sickness absence, where it...
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  • 1,500+ Business Documents - Letter treating uncertified sickness absence as unauthorised
    Letter treating uncertified sickness absence as unauthorisedIf an employee has continually failed to submit a statement of fitness for work, or fit note, to cover a period of sickness absence of more than seven days, you can then treat their absence as unauthorised and send them our letter.A disciplinary offenceOur Letter Treating Uncertified Sickness Absence as Unauthorised envisages that you will already have sent the employee our Letter Requiring Statement of Fitness for Work followed by our Letter Chasing...
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  • 1,500+ Business Documents - Internal announcement of employee's return to work
    Internal announcement of employee's return to workUse our statement to announce to other staff that an employee is returning to work following long-term absence due to either sickness or maternity, adoption or shared parental leave or a career break.Internal team statementWhilst you don't have to formally let other staff know when an employee is returning to work following their long-term absence, doing so can help ensure their return goes smoothly. Don't send our Internal Announcement of Employee's Return to...
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  • 1,500+ Business Documents - Record of home visit with sick employee
    Record of home visit with sick employeeWhere you've arranged to visit a long-term sick employee at home to discuss their current state of health and any potential adjustments to support their return to work, make sure you keep a meeting record.  Purpose of home visitUnder the terms of our Sickness Absence Policy, you can request a home visit with an employee who's on long-term sickness absence, although they're not obliged to agree to this type of request, and you can't force them to do so. The key purpose...
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  • 1,500+ Business Documents - Sick pay clause
    Sick pay clauseYou're obliged to include any provisions for sick pay as part of the written statement of employment particulars. However, it's entirely up to you whether you only pay statutory sick pay (SSP), whether you operate a discretionary sick pay scheme or whether you want to tie yourself in to a contractual sick pay scheme.SSP complicationsIf all you pay during sickness absence is SSP, your sick pay clause simply needs to make reference to this. It's best not to repeat the full details of the SSP scheme...
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  • 1,500+ Business Documents - Pregnancy-related absence form
    Pregnancy-related absence formIf an employee is absent wholly or partly because of pregnancy in the four weeks before her expected week of childbirth, she must notify you of this as soon as is reasonably practicable.  Automatic triggerEmployees can generally choose when they want their maternity leave to start. However, this is subject to two important restrictions:maternity leave can't begin prior to the eleventh week before the expected week of childbirth (EWC) (unless the baby is born prematurely, in which...
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  • 1,500+ Business Documents - Letter triggering maternity leave due to absence for pregnancy-related reasons
    Letter triggering maternity leave due to absence for pregnancy-related reasonsIf a pregnant employee is absent from work wholly or partly because of pregnancy after the beginning of the fourth week before her expected week of childbirth, her maternity leave will be automatically triggered.Pregnancy-related illnessAs a general rule, employees can choose when they want their maternity leave to start but this is subject to two important restrictions:o maternity leave can't begin prior to the eleventh week before...
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  • 1,500+ Business Documents - Medical examination request to independent doctor
    Medical examination request to independent doctorIt's possible to fairly dismiss an employee on the ground of lack of capability due to ill health but first you must take all reasonable steps to find out the current medical position. This involves obtaining a medical report. A strong alternative to approaching the employee's own GP, specialist or consultant is to instruct an independent doctor.Medical evidenceBefore contemplating dismissing an employee on capability grounds due to long-term ill health, you must...
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