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Topic: Sickness absence

letter reviewing temporary working alterations
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Letter reviewing temporary working alterations

Letter reviewing temporary working alterations

If you agree to implement temporary workplace adjustments, they will need to be periodically reviewed and amended if necessary. You can set the timescales here, but once a month should be the absolute minimum. Invite an employee to this type of review meeting using our letter.

Up for review

If you implement the advice in a fit note or, between you and the employee, come up with your own alternatives, the agreed workplace adjustments should only be temporary. They must also be regularly reviewed. It's up to you how often you do this; much will depend on how long the GP's advice lasts for and the employee's state of health.

As a rule of thumb, we would suggest that you review any temporary workplace adjustments at least monthly. This meeting does not have to take long, but you should allow sufficient time to consider:

  • the employee's current state of health
  • whether the temporary adjustments are still needed; or
  • whether the temporary adjustments need to be changed.

Each situation needs to be dealt with on a case-by-case basis; so there’s no "one size fits all" approach that you can use here. 

 

Arranging a meeting 

Once this meeting has been held, you must again confirm in writing what will happen going forward, i.e. the temporary arrangements will:

  • end
  • continue; or
  • be altered.

Again, you should state that any continuation or changes are only temporary and set a further review date.  Our Letter Reviewing Temporary Working Alterations can be adapted to suit your needs - simply delete the parts that you don't require.

 

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