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HR (93)

Personnel management

Letter to next of kin on death of employee
Use our letter to offer your condolences to the deceased's next of kin on the death of an employee. It also raises the issue of final salary and other payments which may be due to the estate or other beneficiaries.Personal contactAs our Death of Employee Policy sets out, once you are notified of an employee's... Read more
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Type: Letter
Agreement for loan repayment
Our agreement for loan repayment is designed to enable you to recover payment of a loan or season ticket loan made to the employee from their wages. You must have a proper written agreement in place for repayment of the loan that covers both deductions from wages and what happens if the employee leaves... Read more
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Type: Agreement
Statement in advance of a work-related event
In advance of a major work-related social function, such as a Christmas party or a summer ball, it's worth reminding employees in writing about the standards of behaviour you expect from them, even if you already have in place our conduct whilst on company business policy. Health and safetyUnder the... Read more
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Type: Miscellaneous
Staff discounts record
Where your business is retail sales and you offer staff a discount if they want to buy the goods you sell, our staff discounts record enables you to keep a proper log of the discounts you have awarded them. It also helps to ensure compliance with our staff discounts policy.  Two choicesYou don't have... Read more
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Type: Form
Letter requiring removal of social media postings
Use our letter to deal with individuals posting unacceptable comments about the business or its employees, clients, etc. on social media websites. It requires them to immediately remove the comments and threatens them with civil legal action, as well as disciplinary action in the case of employees.A... Read more
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Type: Letter
Informal meeting request
Our letter will assist you in arranging an informal meeting with an employee to discuss your concerns with their performance or conduct. Use it where the issues are minor so that an informal approach is the best way to start.Acas Code and guidanceIn cases of minor poor performance or misconduct, before... Read more
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Type: Letter
Notice of staff meeting outside normal working hours
If you need to hold a general staff meeting, it may be hard to find a time when everyone is available. So you might need to ask some employees if they're willing to attend outside their normal working hours. Use our letter for this purpose.  Face-to-face communicationsFor some important workplace discussions,... Read more
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Type: Letter
Letter following informal discussion of minor poor performance
Letter following informal discussion of minor poor performanceIn cases of minor poor performance, before you launch into instituting the formal disciplinary or capability procedure, you should try to resolve the issue informally first by discussion with the employee. Use our letter following informal... Read more
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Type: Letter
Workplace sweepstake rules
Using our workplace sweepstake rules will ensure that, where your staff run small-scale work sweepstakes, e.g. on the Grand National or one of the sporting World Cups, they're complying with the law. Gambling Act 2005A typical workplace sweepstake is a scheme in which employees pay to randomly select... Read more
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Type: Procedure
Letter seeking agreement to a lay-off or short time working
If you want to implement a lay-off or short time working to deal with a temporary work shortage and you don't have the contractual right to do so, you will need to seek your employees' express agreement to the proposed arrangement or otherwise you risk a constructive dismissal claim if you impose it... Read more
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Type: Letter
Corporate hospitality report form
Use our corporate hospitality report form to facilitate the reporting of corporate hospitality invitations by your employees, where they wish to attend the event. Keep the completed forms in a central location and regularly review them.PolicyOur Corporate Hospitality Policy requires employees to report... Read more
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Type: Form
Letter imposing a lay-off or short time working
(in exercise of a specific contractual power)If you're looking at temporary ways of reducing employment overheads due to a work downturn but without having to resort to redundancy, implementing a lay-off or short time working may provide a solution. However, you can only impose a lay-off or short time... Read more
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Type: Letter
Sunday trading statutory rights statement
There are specific statutory provisions in place relating to shop workers and Sunday trading. Use our Sunday trading statutory rights statement to ensure you comply with the law.Opting out statementYou are required by law to give those shop workers who are, or may be, required under their contracts of... Read more
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Type: Miscellaneous
Letter following informal discussion of minor misconduct
In cases of minor misconduct, before you launch into instituting the formal disciplinary procedure, you should try to resolve the issue informally first by discussion with the employee. Use our letter to confirm your meeting discussions.The Acas CodeThe Acas Code of Practice on Disciplinary and Grievance... Read more
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Type: Letter
Gifts report form
Use our gifts report form to give your employees an easy way to declare the receipt of gifts from clients, suppliers, etc. It's then up to you to decide whether the gift is reasonable or whether it's loo lavish and therefore could potentially constitute a bribe contrary to the Bribery Act 2010.Reasonable... Read more
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Type: Miscellaneous
Opt-out agreement
An opt-out agreement permits an employee to work more than the maximum average of 48 hours a week set out in the Working Time Regulations 1998. However, it must be voluntarily entered into by the employee. You can't force them to sign it.A working optionIf you want your staff to work for more than 48... Read more
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Type: Agreement
Right to search authorisation form
Even if you have a contractually binding right to search policy, carrying out a personal search without an employee's express consent may constitute both a civil trespass to the person and a criminal assault. Use our stop and search authorisation form to obtain the employee's prior written consent to... Read more
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Type: Miscellaneous
Letter to employee who offers a gift-hospitality without approval
Letter to employee who offers a gift/hospitality without approval There can be serious consequences for those employers who breach the Bribery Act 2010.  To stay on the right side of the law, ban all staff from offering any corporate gifts or hospitality without your permission and come down hard on... Read more
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Type: Letter
Staff questionnaire on employee engagement
 Staff questionnaire on employee engagementEven if there doesn't appear to be any real problems, staff questionnaires can reveal a great deal about a business. Where any issues are highlighted, you can swiftly take action to nip them in the bud. Ideally, this process should be conducted on an anonymous... Read more
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Type: Miscellaneous
Letter to employee who accepts a gift-hospitality without approval
 Letter to employee who accepts a gift/hospitality without approval The Bribery Act 2010 is a serious piece of legislation; there can be consequences for those employers who breach it. To stay on the right side of the law, you should prohibit staff from accepting corporate gifts or hospitality without... Read more
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Type: Letter
Letter permitting employee to offer gift-hospitality
 Letter permitting employee to offer gift/hospitality The Bribery Act 2010 is considered to be the harshest piece of anti-corruption legislation anywhere in the world. Not only does it contain corporate criminal offences, employers must also "adequately" prevent bribery from occurring. So you must ensure... Read more
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Type: Letter

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