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HR (93)

Time off and holidays

Letter confirming a career break
If you grant an employee time off work for a career break or sabbatical, you should confirm the provisions relating to it in writing, even if you already have a policy in place governing the situation. In particular it's important to confirm the situation regarding the employee's contract of employment... Read more
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Type: Letter
Letter rejecting holiday request
There are many reasons why you might need to reject an employee's paid annual leave request, even if they've given you sufficient notice of their proposed days off. In this situation, you should always explain why it's not possible to accommodate it. Our letter rejecting annual leave request allows you... Read more
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Type: Letter
Time off in lieu form
Use our time off in lieu form to enable your employees to keep records of all time off in lieu accrued and then taken. Ensure they are aware that the form needs to be countersigned by their line manager each time that time off in lieu (TOIL) is either accrued or approved to be taken.Record-keepingWhere... Read more
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Type: Form
Holiday request form
It's important that employees know how they should request annual leave. Having a formal system in place which involves the employee completing a holiday request form means that everyone knows where they stand in terms of whether annual leave has been granted or not.Annual leaveYou should ensure you... Read more
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Type: Form
Letter to bereaved employee
For obvious reasons, dealing with an employee who has suffered bereavement can be a sensitive issue. But as not all of them react in the same way, you'll have to take each situation on a case-by-case basis. In the early stages, you should write offering your condolences and explaining the position on... Read more
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Type: Letter
Letter rejecting request for a sabbatical
 Letter rejecting request for a sabbaticalAlthough sabbaticals are growing in popularity, you don't have to accept a request for this type of leave. If doing so will leave your business short-staffed, or incur significant costs elsewhere, it should be declined. Use our letter rejecting request for a... Read more
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Type: Letter

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