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HR (93)

Sickness absence

Self-certification of sickness absence form
Where an employee has been absent from work due to illness for seven days or less, you should ask them to complete a self-certificate form on their first day back at work. This should include a section to record the reason for their absence.Record-keepingIt's important to keep proper records of sickness... Read more
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Type: Miscellaneous
Counselling form
Use our form to arrange counselling for employees. You may either offer a professional stress counselling service directly or for most small businesses it will be more appropriate to outsource this service. This will help in your defence of any personal injury claim should an employee subsequently suffer... Read more
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Type: Form
Return to work interview form
You should always record the information an employee reveals to you during a return to work interview. The easiest way to do this is by using a standard form. This allows you to ask the same questions of all members of staff who go off sick and makes sure that you don't miss anything out. Use our return... Read more
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Type: Form
Employee absence record form
The average employee in the private sector has around six days' sickness absence each year; the ideal level for any employer is nil. Recording this type of absence in one place allows you to immediately identify how much time off an employee has taken due to ill health. It's also clear evidence if you... Read more
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Type: Form
Invitation to attend return-to-work interview
It's a proven fact that any employee who is required to attend a return-to-work interview following a period of sickness absence will think twice about taking any time off in the first place. Invite an employee to attend this type of meeting using our letter. Slashing absence rates Return-to-work interviews... Read more
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Type: Letter
Letter following review of employee initially not fit for work
Use our letter when you are dealing with an employee who has been on long-term sick leave and been unable to return as their GP has signed them off as "Not fit for work".When to use this letterYou need to hold a review meeting where an employee is on long-term sick leave. Use this letter to confirm the... Read more
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Type: Letter
Letter requesting home visit with sick employee
Under the terms of our sickness absence policy, you can request a home visit with a long-term sick employee. To enable you to do this, use our letter. When making home visits, be sensitive, don't try to bully the employee into committing to a return-to-work date and never discuss the possibility of dismissal.Letter... Read more
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Type: Letter
Not fit for work acknowledgement letter
Our letter sets out the employee's rights and obligations when on sick leave where they've been assessed as not fit for work, so there can be no misunderstandings. However, you don't need to send it out each time you receive a statement of fitness for work from the employee - once is enough, unless the... Read more
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Type: Letter
Suspension on medical grounds letter
Some jobs are covered by special health and safety regulations under which employees may be suspended from work on medical grounds. Use our letter to suspend an employee in this scenario but be aware of the circumstances which may give rise to a medical suspension and the fact you may be obliged to pay... Read more
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Type: Letter
Letter confirming temporary work alterations
Our letter confirming temporary work alterations assists you where, as a result of the GP's recommendations in the statement of fitness for work, you've agreed a return to work plan with your absent employee. Don't forget to set a date for review of the temporary arrangements.Agreed returnWhen agreeing... Read more
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Type: Letter
May be fit for work acknowledgement letter
Our letter acknowledging that an employee may be fit for work sets up a telephone meeting with an employee where their GP has stated they may be fit for work if appropriate adjustments are made. Discuss the contents of the statement of fitness for work and possible options with your employee with a view... Read more
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Type: Letter
Letter declining fit note recommendations
 Letter declining fit note recommendations Employers are not obliged to accept the advice set out in a fit note. Before taking any decision, however, you must discuss it with the employee. If you decide to reject it, your reasons should be set out in writing. Our letter declining fit note recommendations... Read more
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Type: Letter
Letter seeking authenticity of Statement of Fitness for Work
 Letter seeking authenticity of statement of fitness for work Fake, yet convincing, fit notes can be bought on the Internet for under £10. If you have doubts about the authenticity of such a document, write to the GP who supposedly issued it. As you aren't requesting medical information, you don't... Read more
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Type: Letter
Letter requiring statement of fitness for work
All employers can, and should, ask for evidence of sickness absence. For the first seven calendar days this is usually in the form of a self-certificate. Thereafter, you can insist on statement of fitness for work. Where this hasn't been forthcoming, send our letter which requests the documentation... Read more
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Type: Letter
Letter reviewing temporary working alterations
If you agree to implement temporary workplace adjustments, they will need to be periodically reviewed and amended if necessary. You can set the timescales here, but once a month should be the absolute minimum. Invite an employee to this type of review meeting using our letter.Up for review If you implement... Read more
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Type: Letter

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