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Health and safety (426)

Workplace

Flow chart - identifying a confined space
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DOWNLOAD May 2020
Type: Flow chart
Flow chart - Do you need a gas safety certificate
?If you have natural gas appliances, you'll need to ensure that they are serviced, and where necessary, keep safety certificates up to date. Use our flow chart to check what's needed.LegislationThe legal requirements for natural gas-fired appliances are set out in the Gas Safety (Installation and Use)... Read more
DOWNLOAD May 2020
Type: Flow chart
Kitchen temperature quiz
(England)To keep your customers safe, food handlers need a good understanding of the factors which could cause food poisoning. Use our quiz on hot and cold food temperatures to keep everyone safe.Vital ingredientTemperature control is critical in a kitchen environment. From the point of delivery to... Read more
DOWNLOAD January 2020
Type: Questionnaire
Panic alarm test record
If you have panic alarms, you need to carry out regular testing to ensure that they are functioning correctly. Use our form to record your routine checks.Using our documentWe have designed our Panic Alarm Test Record so that it can be used easily by anyone given the responsibility of carrying out this... Read more
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Type: Form
Gas cylinder storage checklist
Any gas cylinders on your site must be stored in a safe way.  Use our checklist to review your current arrangements and determine any improvements needed.What's the risk?Gas cylinders are hazardous regardless of the contents because they are pressure vessels. In addition, there may be hazards associated... Read more
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Type: Checklist
Residential accommodation safety checklist
This checklist is designed to allow the person with responsibility for residential accommodation to conduct a health and safety inspection of the premises.What to look atThis checklist covers all the main areas to be found in residential premises, such as hotels, care homes etc., and can be added to... Read more
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Type: Checklist
Chopping board quiz
To ensure consumers are safe when eating food created in your kitchen, you must make sure staff use the correct chopping boards. Use our document to test their knowledge.The importance of colour codingChopping boards come in all different shapes, sizes, colours and materials but most commercial kitchens... Read more
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Type: Document
Winter precautions checklist
Winter brings many challenges, from slippery ice in the car park to heating breakdowns. Carry out a review and ensure you're prepared. That frosty feelingEach winter many businesses are caught out by accidents and inconveniences which could have been avoided through a little planning. Use our Winter... Read more
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Type: Checklist
Traffic management plan
Many workplace accidents involve vehicles. To ensure pedestrians are kept safe, identify your safe routes on our traffic management plan. Behind the barriersAllowing people and vehicles in the same area is dangerous as there is a significant risk of being struck by a moving vehicle. To comply with the... Read more
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Type: Form
Pest monitoring record
If you have identified a risk of pest infestation within your premises, you need to undertake regular inspections. Use our form to record any pest-related sightings.Using the formWhether or not you have regular checks completed by a pest control contractor, it's good practice to record any sightings... Read more
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Type: Form
Alleged or suspected food poisoning incident form
If you are accused of causing food poisoning, you'll need to gather information to defend your position. Use our form to do this effectively.Helpful in formationDo not admit liability at the time of the allegation. Be sympathetic to their symptoms and assure them a full investigation will be carried... Read more
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Type: Form
Food complaint form
If you receive a complaint about food you have sold, information must be gathered from the complainant and others. Use our form to do this effectively.Why is this important?Keeping track of a complaint involving contaminated food should be a top priority so you can put control measures in place if necessary.... Read more
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Type: Form
Weekly hot holding record
If you are keeping food hot which you intend to sell or provide as part of a paid-for service, you have a legal duty to ensure it is safe. Use our form to record the food's core temperature during hot holding. Why is this important?Poor temperature control can lead to the rapid growth of food poisoning... Read more
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Type: Form
Food delivery checklist - ready to eat foods
Food delivery checklist - ready-to-eat foodsIf you sell food or provide it as part of a service, you have a legal duty to ensure that it's safe. One of the actions you can take to fulfil this duty is to check the quality and safety of products you receive from suppliers. Use our form to do this.How does... Read more
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Type: Checklist
Flow chart - undertaking a COSHH_assessment
Flow chart - undertaking a COSHH assessmentCompleting a COSHH assessment may seem daunting. Follow our flow chart to help you manage the process in a safe and professional way.How does it work?Following our Flow Chart - Undertaking a COSHH Assessment will help you to conform with the Control of Substances... Read more
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Type: Flow chart
Compliance audit - site
If you're managing construction works, you must ensure that the health and safety arrangements are up to scratch. You can check this using our form. In-depth checkAs construction works have significant risks associated with them, it's vital that staff and contractors follow your prescribed safe systems... Read more
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Type: Form
Fridge and freezer temperature records
Monitoring fridge and freezer temperatures is a necessary requirement in a commercial kitchen. Use our form to record your findings.Why you need to keep recordsCold and frozen food must be stored at the correct temperature as part of your food safety management system. Monitoring these temperatures is... Read more
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Type: Form
Delivery safety plan checklist
If you deliver to or collect from a client's workplace, you need to ensure that any risks associated with the process are managed.Not always easyA delivery or collection of products or materials is a process that might be completed in a matter of minutes and without putting anyone at risk. However, it's... Read more
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Type: Checklist
Thermal comfort checklist
Indoor temperatures can be a major source of disgruntlement, but how do you get to the root of the problem? Use our checklist to identify the key concerns in your workplace.Too hot or too cold?Our Thermal Comfort Checklist is designed to help you in conducting a review of workplace temperature. It's... Read more
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Type: Checklist
Client's CDM compliance checklist
The CDM Regulations apply to all construction projects and clients have a key role to play. Our checklist will help you to understand and meet your legal duties.CDM RegulationsWhen the Construction (Design and Management) Regulations 2015 replaced the 2007 Regulations, clients were given additional responsibilities... Read more
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Type: Checklist
Lift safety checklist
All workplace lifts should be subject to a strict inspection and maintenance regime. Our lift safety checklist will help to ensure that you're staying on top of these legal duties.Compliance with statutory duties If you have one or more lifts in your workplace, the Lifting Operations and Lifting Equipment... Read more
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Type: Checklist
Allergen identification table
When you prepare and serve unpackaged food products, it's now necessary to provide allergy information. Use our table to identify what's in your products. Legal obligationOn 13 December 2014 the EU Food Information for Consumers Regulation 1169/2011 came into force. This is enforced in the UK by the... Read more
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Type: Table
Lone worker communications procedure
When staff work on their own you must take extra care of their safety. How can a lone worker communications procedure help?When and how to use itIf staff are at risk of violence or if they work in a location where there is no one to help in an emergency, you need to consider how you will keep them safe.... Read more
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Type: Procedure
Working in winter conditions
Safety briefing - working in winter conditionsCold temperatures and extremes of weather introduce risks which can catch businesses unaware. Use our safety briefing to explain to your employees what's expected of them in such conditions.Make readyWhen wintry weather strikes there's an increased risk of... Read more
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Type: Safety briefing
Playground inspection record
Play equipment and play areas should be regularly inspected. But what types of damage and deterioration should you look out for? Our playground inspection record will set you on the right track. Inspection regimeWhilst you can't prevent every accident which might occur when children play, you have a... Read more
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Type: Form
Permit to work - high pressure water jetting
Use this permit to work to retain control over high pressure water jetting activities.Why use it?The risks of high pressure water jetting are less obvious than some construction and maintenance activities, but they're really quite serious. Not only can the water jet pierce the skin, but the activity... Read more
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Type: Miscellaneous
Permit to work - work at height
If your staff or contractors carry out work at height, you have a legal responsibility to ensure that the work is done safely. Our permit to work will help you to fulfil your duty.What's covered?As described at the top of the form, the "Permit to work is to be applied to any work at height involving... Read more
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Type: Procedure
Pre-start workplace safety checklist
When you arrive at a client's premises use our checklist to make sure that it's safe to start work. Setup When you arrive on site the facilities you were promised often fail to materialise and unexpected rules may be imposed which make the job harder. For example, you asked for an area to store materials... Read more
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Type: Checklist
Permit to work - hot work
Our permit can be used to control the fire risk from processes which use naked flames or give off high levels of heat or sparks.When and why do you need a hot work permit?As explained at the start of our document, the permit should be issued prior to any welding, grinding, hot air paint stripping, flame... Read more
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Type: Form
Christmas shutdown checklist
If you're closing your premises over the Christmas period, use our checklist to ensure that your property is protected while you're away.The risksUnfortunately the festive spirit isn't shared by everyone. Christmas is a prime time for arson and vandalism to take place. With this in mind, we've prepared... Read more
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Type: Checklist
Odour complaint report
If you receive a complaint about an odour that may originate from your property, use our report to record all of the pertinent information.Fend them offIf you're on the receiving end of a complaint, although it may be tempting to dismiss it, doing so isn't a wise move - this approach may actually improve... Read more
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Type: Form
Gritting plan
If your premises has external areas, then you need to be prepared for snow and ice. Use our gritting plan to set out your arrangements.Why do you need it?If you don't have a plan for ice and snow, then there could well be accidents and injuries. You may also receive claims for compensation. Having an... Read more
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Type: Form
Pallet racking checklist
You should inspect racking regularly for signs of damage and defects. Use our checklist to guide you through the process.Legal positionRacking is classed as work equipment and is therefore covered by the Provision and Use of Work Equipment Regulations 1998, which state that employers have a responsibility... Read more
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Type: Checklist
New premises checklist
When moving, it's vital to scrutinise the proposed premises for health and safety issues. If ignored, they may cause you additional expense after the purchase or tenancy agreements have been signed. Avoid nasty surprisesIf you fail to check a new premises properly, you could be in for some expensive... Read more
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Type: Checklist
Shower cleaning record
If you have a shower on the premises, then you'll need to make sure you control the risk of Legionnaire's disease. Our Shower Cleaning Record will help.Why you need our formLegionella bacteria can grow anywhere that water is allowed to sit at a warm temperature. Showers are a bigger risk than most other... Read more
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Type: Miscellaneous
Record of dead legs and infrequently used outlets
Our record will help you to identify areas in your water system at risk from legionella bacteria so you can take action to prevent a problem from arising. Why you need our documentHSE guidance recommends that those responsible for premises should take certain precautions against Legionnaire's disease.... Read more
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Type: Miscellaneous
Kitchen pest control checklist
If you have a staff canteen or a food business, you need to be sure that you have robust risk controls in place to prevent pest infestations. Using our kitchen pest control checklist will help. What's covered?This form contains 21 questions, which are divided into two sections: "General condition of... Read more
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Type: Checklist
Lifejacket checklist
If your staff use automatic self-inflating lifejackets, they will need to carry out regular checks. Our Lifejacket Checklist will help them to understand what's needed.How to use itBefore you use this checklist obtain a copy of the manufacturer's instructions for your particular type of lifejacket. These... Read more
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Type: Checklist
Monthly tap water temperature record
Where a risk of legionella has been identified within your water system, you'll need to implement a temperature monitoring regime. Use our monthly tap water temperature record to record your results.How to use itBefore you start it's useful to allocate a unique reference number or code to each outlet.... Read more
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Type: Miscellaneous
Quick premises health and safety checklist
If you're aware that you're going to have a safety inspection, you'll want to give the place a quick once over. That's where our Quick Premises Health and Safety Checklist comes in. How to use the form This checklist is designed to cover the basic issues which will raise immediate concerns with a visiting... Read more
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Type: Checklist
Staff kitchen safety rules
Staff kitchens have a reputation for being badly looked after by those who use them. Our Staff Kitchen Safety Rules will help to set out your expectations and enforce some discipline.Using our templateAdapt the template to suit your own particular situation including any specific extra issues, then display... Read more
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Type: Procedure
Detailed assessment - pushing and pulling
If your staff complete tasks which may involve significant manual handling, notably pushing and pulling, you need to take a close look at the risks involved and identify ways of carrying them out safely.Detailed assessmentThe risks associated with tasks that require significant manual handling - including... Read more
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Type: Risk assessment
Detailed assessment - lifting and carrying
If your staff complete tasks which may involve significant manual handing, you need to take a close look at the risks involved and identify ways of completing them safely. Detailed assessmentThe risks associated with tasks that require significant manual handling are well known - especially when it involves... Read more
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Type: Risk assessment
Window and glazing safety checklist
It's easy to overlook windows when making safety checks, but staff and window cleaners can still be at risk from poor design and condition. Our Window and Glazing Safety Checklist can help combat these concerns.Using the formAs part of your legal duty, you need to check the safety of your windows and... Read more
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Type: Checklist
Office inspection checklist
If you are responsible for the safety of your office then you can use our new office inspection checklist to monitor all of the health and safety aspects.Office safetyEach part of our document deals with a different subject that you should be checking to ensure that your office is a safe environment... Read more
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Type: Checklist
Building condition checklist
It's a good idea to periodically check the condition of your premises to ensure that it's being properly maintained and not placing staff and visitors at risk. Use our Building Condition Checklist to carry out a survey.PlanningCarrying out routine checks on a building's condition will enable you to spot... Read more
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Type: Checklist
Internal lighting checklist
Good lighting in the workplace is essential for the health, safety and comfort of staff, and the proper management of lighting has further safety and environmental implications. Use our Internal Lighting Checklist to ensure you've got it covered.How to use the formThis checklist is split into two sections... Read more
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Type: Checklist
Loading bay checklist
If your business is large enough to have an allocated goods in/goods out area, it can introduce new risks into your business. So why not use a loading bay checklist to help you keep them to manageable levels?Managing the risksDepending on the nature and size of your business, you may have a dedicated... Read more
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Type: Checklist
Premises safety checklist
Protecting your premises is important to prevent a trespasser from bringing a claim against you as a result of any injury suffered. Our checklist can provide useful tips to help you do this.Premises securityProtecting your premises from trespassers is vitally important. However, this isn't just due to... Read more
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Type: Checklist
Sanitary and washing facilities checklist
Legislation on workplaces lays down certain standards for sanitary and washing facilities that you're required to follow. An easy way of ensuring that you're doing this is to work through our checklist.Maintaining facilitiesThe provision and maintenance of washrooms are important for good standards of... Read more
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Type: Checklist
Slips and trips checklist
A common cause of accidents is slips and trips. One way of reducing the likelihood of such accidents arising is to use our checklist.Managing the risksA major cause of workplace accidents is poorly maintained walkways and inadequate cleaning. In order to reduce the likelihood of such accidents happening,... Read more
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Type: Checklist
Kitchen checklist
Even if you only have a corner containing a microwave, you need to keep it clean and maintain the equipment. This is where a kitchen checklist can help; it's also ideal for full sized kitchens.Caring for your kitchensMany office based premises provide some form of kitchen facility for staff. This could... Read more
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Type: Checklist
Ventilation checklist
You may not think about ventilation until staff complain that it's too hot or cold. So why not check on its effectiveness between maintenance checks? Our checklist is designed to help you do this.Making extra checksYou may find it useful to make a periodic assessment of the effectiveness of your ventilation.... Read more
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Type: Checklist
Workplace transport checklist
If your premises include areas used by vehicles, you will have obligations under the Workplace (Health, Safety and Welfare) Regulations 1992. Our workplace transport checklist will help you to assess whether you've done all you should and to identify if there are improvements to be made.What it coversThe... Read more
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Type: Checklist
Manual handling checklist
Assessing the risks to staff from manual handling is a legal requirement. To help you do this, we have introduced a checklist that can be used in a variety of different working environments.Reducing handling risksApart from the fact that assessing manual handling operations is a legal requirement, the... Read more
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Type: Checklist
Legionella checklist
If not well managed, legionella bacteria can build up in your water system and lead to Legionnaire's disease. This can be avoided by using our checklist.Managing legionella risksThe fact that you provide washrooms means that you have hot and cold water systems in your premises and these can be a breeding... Read more
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Type: Checklist
Ventilation checklist - local exhaust extraction
You may not think about ventilation until staff complain that it's too hot or cold. So why not check on its effectiveness between maintenance checks? Our checklist is designed to help you do this.Making extra checksIf you have workshops that generate dusts and fumes, a more specialist Ventilation Checklist... Read more
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Type: Checklist
Housekeeping checklist
Whilst good housekeeping is important and conveys the right image to clients, it makes sense for a business with only a few offices to have an all-in-one checklist. Ours should get you on the right track.Good housekeepingHousekeeping is an issue for all businesses. However, if your premises only consist... Read more
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Type: Checklist
Disabled and temporarily disabled checklist
It's important to consider the very specific health and safety needs of more vulnerable staff including those with a disability. Use our checklist to make sure you've covered everything.What's covered?The Disabled and Temporarily Disabled Checklist covers everyday needs including access to the workplace... Read more
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Type: Checklist
Load handling - preliminary risk assessment
If your staff are involved in handling loads and there's a possibility of injury, then you'll need our load handling - preliminary risk assessment form.When to use the formAccording to the Manual Handling Operations Regulations 1992, you need to carry out a risk assessment of any manual handling task... Read more
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Type: Checklist

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