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Health and safety (426)

Flow chart - identifying a confined space
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DOWNLOAD May 2020
Type: Flow chart
Flow chart - Do you need a gas safety certificate
?If you have natural gas appliances, you'll need to ensure that they are serviced, and where necessary, keep safety certificates up to date. Use our flow chart to check what's needed.LegislationThe legal requirements for natural gas-fired appliances are set out in the Gas Safety (Installation and Use)... Read more
DOWNLOAD May 2020
Type: Flow chart
Coronavirus health and safety policy
Use our policy to explain how you're managing the risk of coronavirus in the workplace.Viral actionIn our Coronavirus Health and Safety Policy template we have set out the procedures that your organisation will take to protect staff and others. To do so we've made certain assumptions about the statutory... Read more
DOWNLOAD April 2020
Type: Policy
Allergy emergency action plan
A severe allergic reaction can prove fatal unless immediate and effective action is taken. Use our form to ensure you are prepared.What is covered?If you have staff (or students, residents, service-users etc.) who are at risk of anaphylaxis, it's vital that to be prepared. Using our document Allergy... Read more
DOWNLOAD April 2020
Type: Checklist
Procurement - annual review
If you regularly use a contractor it's worthwhile checking their insurance cover, accreditations, etc. Our document can be used to review their arrangements. Formal checksAlthough it's usual to complete checks before a contractor is engaged, it's less common to check that contractors are maintaining... Read more
DOWNLOAD April 2020
Type: Form
Inspecting public areas checklist
If parts of your premises are accessible to members of the public, then you'll need to take special care to protect them. Our checklist will help you spot any problems.Why you need this checklistMembers of the public are more vulnerable to injury on your site because they won't be familiar with the risks,... Read more
DOWNLOAD April 2020
Type: Checklist
Maintenance contractor audit
When you delegate a job to a maintenance contractor you retain certain responsibilities for the health and safety of their work. Use our audit tool to review their management arrangements and working practices.Why you need itThe primary duties you have as a client in relation to a maintenance contractor... Read more
DOWNLOAD March 2020
Type: Form
Flow chart - HS management organogram
Flow chart - H&S management organogramOur flow chart is a management structure for allocating health and safety responsibilities and showing communication channels. What's covered?ResponsibilitiesThe value of a organogram lies in showing that everyone involved in the business is responsible for health... Read more
DOWNLOAD March 2020
Type: Flow chart
DOWNLOAD March 2020
Type: Flow chart
Food allergy checklist
Having information about the food allergies affecting staff or service users enables you to implement risk reduction measures and prepare for an emergency. Use our form to gather initial information.AllergiesOur Food Allergy Checklist can be issued to staff or service users to collect information about... Read more
DOWNLOAD February 2020
Type: Checklist
Permit to work - CDM
If you're having construction works completed on your premises, make it clear who is in control of the site with our document.Over to youThe Construction (Design & Management) Regulations 2015 state that those managing construction projects must take charge of health and safety on site. This means that... Read more
DOWNLOAD February 2020
Type: Form
Procurement - outsourcing non-construction
Procurement - Outsourcing (Non-construction)If outsourcing a project to other contractors, use our document to ensure health and safety standards are maintained.Industry standard If you engage subcontractors to complete projects on your behalf, it's vital to ensure that they have the resources to complete... Read more
DOWNLOAD January 2020
Type: Form
Hand-arm vibration calculator
Excessive use of vibrating tools can lead to hand-arm vibration syndrome (HAVS), a debilitating condition characterised by white fingers and a loss of feeling in the hands. Use our calculator to help you to control the risk.  Measured responseThe risk of acquiring HAVS is directly linked to the amount... Read more
DOWNLOAD January 2020
Type: Calculator
Occupational health exam and tests consent form
If you require an occupational assessment of an employee's health, you will need to obtain their permission first. Use our consent form to do this and to establish the ground rules.What is a health assessment?The main objective of an occupational health assessment is to provide you with details of an... Read more
DOWNLOAD January 2020
Type: Form
Kitchen temperature quiz
(England)To keep your customers safe, food handlers need a good understanding of the factors which could cause food poisoning. Use our quiz on hot and cold food temperatures to keep everyone safe.Vital ingredientTemperature control is critical in a kitchen environment. From the point of delivery to... Read more
DOWNLOAD January 2020
Type: Questionnaire
Procurement - labour only
If you need to engage labour only contractors, use our document to ensure health and safety standards are agreed from the outset.AssessmentTo make sure that the individual you're looking to use has the required skills, knowledge, experience and training, use our Procurement - Labour Only document.Important... Read more
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Type: Form
Flow chart - new and expectant mothers at work
Women who are expecting a baby or have recently given birth need special protection to avoid harm to themselves and their infant. Use our flow chart to ensure your procedures are in good order.The lawAs an employer you must ensure that employees who are pregnant or who have recently given birth are properly... Read more
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Type: Flow chart
Power operated door log
Use our document to create a record which proves that your power operated door is being properly maintained.Responsible managementThe Power Operated Door Log provides a record of what was done, when and why, along with any outstanding action points. It should be kept on site and made available for completion... Read more
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Type: Form
Employee vibration log
Using hand-held powered equipment transfers vibration to the hands, wrists and arms, and can cause hand-arm vibration syndrome. To control the risk keep a record of exposure. Completing itThe form is designed to be completed on a periodic basis, the frequency of which you can choose. The form begins... Read more
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Type: Form
Panic alarm test record
If you have panic alarms, you need to carry out regular testing to ensure that they are functioning correctly. Use our form to record your routine checks.Using our documentWe have designed our Panic Alarm Test Record so that it can be used easily by anyone given the responsibility of carrying out this... Read more
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Type: Form
Procurement - small works and maintenance
Procurement - small works & maintenanceIf you're seeking to employ a contractor to carry out basic maintenance works, use our form to check that they have appropriate arrangements in place to manage safety risks. Reducing the risksWhen you bring others on to your premises you run the risk of employing... Read more
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Type: Form
Health and safety whistleblowing policy
Health & safety whistleblowing policyIf employees come forward with concerns about hazards, short cuts or mismanagement, they should be protected from any adverse reaction. Use our document to set out your expectations for both employees and management.What is whistleblowing?A whistleblower exposes information... Read more
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Type: Policy
Hand-arm vibration tool register
Hand-arm vibration syndrome is a debilitating condition caused by excessive use of hand-held powered equipment. When managing the risk, the first step is to record details of your equipment on a register.The tool registerThe first column asks the "Type of tool being used". This could be anything from... Read more
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Type: Form
Display screen equipment - workstation assessment
Display screen equipment (DSE) - workstation assessmentWhenever a new employee starts working with you or there are significant changes to the working environment, you should undertake a workstation assessment. You should also do this if an employee reports health problems they think are related to using... Read more
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Type: Risk assessment
Asbestos record - routine monitoring
If you own or manage premises, you have a duty to prevent exposure to asbestos and one of the actions to be taken is to monitor the condition of asbestos-containing materials (ACMs). Use our document to record your findings.Asbestos managementThe Control of Asbestos Regulations 2012 state that those... Read more
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Type: Form
Procurement - policy and procedure
The health and safety management system ISO 45001 introduced a requirement to have formal controls on those who are appointed as subcontractors. Our policy and procedure sets out how you can achieve this. The risksISO 45001 is the relatively new health and safety management standard that effectively... Read more
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Type: Policy
H&S induction - delivery drivers
H&S induction - delivery driverEnsuring staff receive a thorough induction is an essential part of keeping them safe at work, but if you employ delivery drivers you might find that your generic staff induction process is a poor fit. Use our document for this purpose.Driving good safety habitsWhen inducting... Read more
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Type: Checklist
Register of health and safety legislation - food
If you run a food business it is sensible to maintain a register of legislation. Use our document to keep up to date.Maintaining controlOur Register of Health and Safety Legislation - Food has been developed to summarise the legal requirements relating to food production and sale in your business. Use... Read more
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Type: Form
Gas cylinder storage checklist
Any gas cylinders on your site must be stored in a safe way.  Use our checklist to review your current arrangements and determine any improvements needed.What's the risk?Gas cylinders are hazardous regardless of the contents because they are pressure vessels. In addition, there may be hazards associated... Read more
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Type: Checklist
Flow chart - asbestos management
If you own or manage premises, you have a duty to ensure that staff and others are not exposed to asbestos. Our flow chart shows you what steps are legally required when managing this risk.Legal dutyThe Control of Asbestos Regulations 2012 (CAR) state that those with responsibility for the management... Read more
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Type: Flow chart
Health and safety action plan
Health & safety action planIf you are making improvements to reduce risks, use our action plan to record what's been done and when.Paper trailKeeping track of what's been done and when can be a challenge. However, when it comes to health and safety, it's vital that you're able to prove to interested... Read more
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Type: Form
Shift working policy
If employees work shifts you should have a policy in place to cover the particular risks and requirements which apply. Use our document to set out your management arrangements and your expectations of employees.Why you need our documentShift working presents risks to workers due to the disruption to... Read more
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Type: Policy
First aid quiz
Not everyone must be trained in first aid, but all staff should understand the initial steps to take in a medical emergency. Use our quiz to test staff knowledge and make sure the right action will be taken.Test timeOur First Aid Quiz is designed as a light way of delivering refresher training for members... Read more
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Type: Questionnaire
Permit to work - asbestos
If asbestos is affected by building or maintenance work, you must ensure that strict precautions are followed. Use our permit to work to keep on the right side of the law. Complying with your dutiesClients have significant responsibilities under the Control of Asbestos Regulations 2012 for work which... Read more
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Type: Form
Safety-critical equipment register and record of checks
If you have safety-critical equipment, you need to consider what happens when it goes missing or gets broken. Use our forms to ensure you have it covered.What's safety critical?There may be some items of equipment which you've found to be essential to health and safety in your workplace. These may have... Read more
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Type: Form
Medical questionnaire
A problem for many employers is the risk of hiring a new employee only to find they have long-term health problems that could lead to periods of sickness absence. Use our questionnaire to find out if there's a problem but only use it after a job offer has been made.Medical questionnaireThis is a document... Read more
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Type: Miscellaneous
Racking safety policy
You should be wary of taking your racking's stability for granted. To ensure that you have the correct management procedures for this equipment, use our template.Hidden dangerIf racking is poorly installed, overloaded, climbed on, not maintained or run into, it can cause serious or even fatal accidents.By... Read more
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Type: Policy
Residential accommodation safety checklist
This checklist is designed to allow the person with responsibility for residential accommodation to conduct a health and safety inspection of the premises.What to look atThis checklist covers all the main areas to be found in residential premises, such as hotels, care homes etc., and can be added to... Read more
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Type: Checklist
Chopping board quiz
To ensure consumers are safe when eating food created in your kitchen, you must make sure staff use the correct chopping boards. Use our document to test their knowledge.The importance of colour codingChopping boards come in all different shapes, sizes, colours and materials but most commercial kitchens... Read more
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Type: Document
Food safety and hygiene training record
If you operate a kitchen you must provide your staff with training in food safety and hygiene. Use our form as a reminder of the topics to cover and to sign to confirm that it's been done.Why do you need it?Having a comprehensive Food Safety and Hygiene Training Record helps you in a number of ways.... Read more
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Type: Form
Health and safety record keeping guide
Health and safety record keepingMany pieces of health and safety legislation include a requirement to retain records, such as risk assessments, accident reports, etc. Use our new guide to check that you're on track.Hidden requirementsTo ensure that you have the correct records you would usually need... Read more
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Type: Document
Flow chart - product safety recall/withdrawal
Despite your best efforts, occasionally the products you supply may be unsafe. You need to be prepared to take appropriate action in such a situation. Use our flow chart to take you through the right steps.How does it work?By following our Flow Chart - Product Safety Recall/ Withdrawal you'll be able... Read more
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Type: Flow chart
Flow chart - client responsibilities, Stage 4: project completion
Flow chart - client responsibilities,Stage 4: project completionAs the client, you need to ensure that everything runs as smoothly as possible until completion of the project. Follow our flow chart to assist you through the fourth and final stage of the project.How does it work?Our Flow Chart - Client... Read more
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Type: Flow chart
Respiratory protective equipment checklist
Our checklist will help you to select and manage this essential equipment, safeguarding the health of employees and keeping you on the right side of the law.Why use our form?Choosing respiratory protective equipment (RPE) from the vast range of products available can be daunting. Legislation requires... Read more
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Type: Checklist
Product recall/withdrawal form
If you identify a product is not safe for consumers, you must instigate a recall or withdrawal to remove it from circulation. Use our form to help with this process.Making things rightA "withdrawal" of a product is the term used when a product has not yet reached consumers, while a "recall" occurs if... Read more
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Type: Form
First aid needs assessment
To keep your employees safe and comply with the law you must have a sufficient level of first aid cover. Use our document to carry out and record your assessment.Do you need to do this?To comply with the Health and Safety (First Aid) Regulations 1981, employers must complete an assessment of their first... Read more
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Type: Form
Flow chart - client responsibilities, stage 3: project implementation
Under the Construction (Design and Management) Regulations 2015 clients are given detailed legal requirements for the organisation of construction works. Follow our flow chart to assist you through the third stage before work begins.How does it work?This Flow Chart - Client Responsibilities, Stage 3:... Read more
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Type: Flow chart
Stress management checklist
Mental health concerns have become a hot topic. Use our checklist to discover the potential stressors within your business and identify ways in which you may be able to reduce them.ComplianceWhilst poor mental health is not always work-related, in some cases it's caused directly by the stresses of the... Read more
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Type: Checklist
Flow chart - client responsibilities stage 2: project planning
Flow chart - client responsibilities, Stage 2: project planningUnder the Construction (Design and Management) Regulations 2015, clients are given detailed legal requirements for the organisation of construction work. Follow our flow chart to assist you through the second stage of orchestrating a project.How... Read more
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Type: Flow chart
First aid at work policy
Unless your first aid arrangements are very simple, e.g. one first aider and a first aid kit, it's beneficial to have a formal policy to detail how you approach and manage first aid. This will help to show everyone in the business what has been decided.Using our policyUnder the Health and Safety (First-Aid)... Read more
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Type: Policy
Lift plan
Lifting planIf you're taking charge of lifting operations, you need to draw up a written plan which identifies how the activity is going to be completed safety. This can be achieved by completing our lifting plan.    Potentially riskyCranes do a good job at making otherwise impossible jobs relatively... Read more
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Type: Form
Appointed person role
When assessing the need for first aid personnel you might decide that one or more staff should take charge during an emergency, but that first aid training isn't necessary. Use our document to explain what's required.First responseUnder the Health and Safety (First Aid) Regulations 1981, employers must... Read more
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Type: Document
Flow chart - how to comply with the DSE regulations
Almost every business uses computers and other display screen equipment. Our flow chart can help you get to grips with the legal requirements. Why use our document? Our flow chart has been designed to simply illustrate the steps needed to comply with the Health and Safety (Display Screen Equipment) Regulations... Read more
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Type: Flow chart
Winter precautions checklist
Winter brings many challenges, from slippery ice in the car park to heating breakdowns. Carry out a review and ensure you're prepared. That frosty feelingEach winter many businesses are caught out by accidents and inconveniences which could have been avoided through a little planning. Use our Winter... Read more
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Type: Checklist
Individual training record
If staff training involves a number of procedures and processes, you need to record what's been covered. Use this form to maintain your paper trail. Multiple aspectsEnsuring that all aspects of a job are covered in staff training can be tricky, especially if you don't have detailed training records in... Read more
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Type: Form
Traffic management plan
Many workplace accidents involve vehicles. To ensure pedestrians are kept safe, identify your safe routes on our traffic management plan. Behind the barriersAllowing people and vehicles in the same area is dangerous as there is a significant risk of being struck by a moving vehicle. To comply with the... Read more
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Type: Form
Flow chart - client responsibilities, stage 1: project concept
When organising a project involving a new building or alterations you have certain responsibilities to ensure safety. Follow our flow chart to assist you through the concept stage.How does it work?The Construction (Design and Management) Regulations 2015 include detailed legal requirements for clients... Read more
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Type: Flow chart
Homeworking clauses
When staff work from home under a formal agreement, there must be a clear understanding of how health and safety issues will be dealt with. Use our suggested clauses.When to use these clausesOnce someone is working at home on a formal basis their home also becomes their workplace and this muddies the... Read more
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Type: Clause
Principal designer assessment checklist
For construction projects involving more than one contractor, clients must appoint a principal designer. Our checklist will help you to appoint a firm or individual with the right attributes.Competency checksWhen the client of construction work starts to plan a project they must consider whether the... Read more
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Type: Checklist
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Type: Flow chart
Stress self-assessment checklist
If a member of staff tells you that they're suffering with mental health problems caused by their work, evaluate the possible causes in an objective manner. Use our checklist to do this.InvestigationWith our Stress - Self-assessment Checklist you can systematically examine the factors which may influence... Read more
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Type: Checklist
Asbestos management plan
Those responsible for managing premises have a duty to protect staff and others from asbestos risks. Use our management plan template to show how you're going to do this.When it's neededUnder the Control of Asbestos Regulations 2012, anyone who manages a premises which is non-domestic (including the... Read more
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Type: Form
Flow chart - when a risk assessment is needed
The process of carrying out risk assessments is relatively simple, but our flow chart will help ensure that you have enough documents to cover the right areas.How does it work?If you have five or more employees, your risk assessments need to be written and the documents must cover the significant risks... Read more
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Type: Flow chart
Project health and safety diary
Maintaining a project diary can help to you to keep on top of compliance issues and more. TimelineThe Project Health and Safety Diary can be used to record brief details of any significant events and be kept on file for future reference. In addition to being a safety document, it can also be used as... Read more
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Type: Form
Food handlers return to work following sickness form
Food handler's return to work following sickness formThose who handle food should not continue with their duties while there is a risk of contamination. Use our form to ensure that employees are fit to return to work following sickness.Why is this necessary?Illnesses which present symptoms such as diarrhoea... Read more
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Type: Form
Flow chart - near misses
A near miss is an incident which did not result in an injury, illness or damage, but had the potential to do so. If you are unsure how best to deal with such events our flow chart will help.Why record them?A near miss is an opportunity to understand where your next accident might come from without having... Read more
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Type: Flow chart
Safety meeting minutes
If you have health and safety issues to discuss, you may want to do so in a formal meeting. Use our form to complete detailed meeting minutes. Record of eventsTo maximise the impact of your meeting, keep formal Safety Meeting Minutes. Use our form to identify who has attended the meeting, and more. The... Read more
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Type: Form
Pest monitoring record
If you have identified a risk of pest infestation within your premises, you need to undertake regular inspections. Use our form to record any pest-related sightings.Using the formWhether or not you have regular checks completed by a pest control contractor, it's good practice to record any sightings... Read more
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Type: Form
Method statement - master
Our method statement document makes it easier than ever to define how to complete a construction-related task. InstructionsAs there are considerable risks associated with many construction-related tasks, you cannot leave things to chance. So, to formalise the safe systems of work you wish your staff... Read more
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Type: Form
Permit to work - contractor management
If you have contractors on site, work must be managed so that neither your staff nor theirs are put at risk. Keep controlIf you have contractors on site, you need to have made appropriate arrangements to ensure that they can complete the work safely. For example, you don't ask them to work in an area... Read more
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Type: Form
Flow chart - introducing work equipment
You have carefully chosen a new piece of equipment for your business. What are you legally required to do when introducing it into the workplace? Our flow chart explains the action to take.How does it work?Our Flow Chart - Introducing Work Equipment is a step-by-step guide to use when you bring in new... Read more
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Type: Flow chart
Mobile staff safety checklist
When staff work away from your premises, you still have a responsibility for their safety. Use our checklist to ensure you've covered the key points. Why is this important?When travelling, staff can be at risk from road traffic accidents or violence. They are also at greater risk due to not having the... Read more
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Type: Checklist
Flow chart - work equipment selection
When choosing new equipment, particularly if it's powered machinery, you need to ensure it's suited to your environment and meets all the required standards. Follow our flow chart to ensure you get it right.How does it work?Our Flow Chart - Work Equipment Selection is a step-by-step guide to ensure your... Read more
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Type: Flow chart
Residential property safety checklist
If you're responsible for accommodation which is let out as living space, there are various health and safety considerations. Our checklist will help you with your on-site checks. Using the documentMany people think that domestic premises are exempt from health and safety requirements, but that isn't... Read more
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Type: Checklist
Alleged or suspected food poisoning incident form
If you are accused of causing food poisoning, you'll need to gather information to defend your position. Use our form to do this effectively.Helpful in formationDo not admit liability at the time of the allegation. Be sympathetic to their symptoms and assure them a full investigation will be carried... Read more
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Type: Form
Flow chart - contractor management
You have chosen a contractor to complete construction work and you're starting to plan how the work will take place. Our flow chart will ensure that you fulfil your client duties under health and safety legislation.What is construction?The definition of construction work includes the usual building and... Read more
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Type: Flow chart
Work equipment - safe system of work - hand tools
If your staff operate hand tools, use our document to clarify the safe systems of work to be followed. What's covered?Formalise your positionAlthough the associated risks are relatively low, if staff use hand tools, such as screwdrivers, hammers, snips, knives, etc., it won't hurt to clarify how you... Read more
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Type: Procedure
Pre-opening checklist
If you're running an event, one of your first priorities is to select a venue which can safely accommodate your planned activities. But having chosen the right premises, you still have work to do. Use our pre-opening checklist to help you.Safety firstEnsuring a venue is suitable for the capacity you... Read more
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Type: Checklist
Food complaint form
If you receive a complaint about food you have sold, information must be gathered from the complainant and others. Use our form to do this effectively.Why is this important?Keeping track of a complaint involving contaminated food should be a top priority so you can put control measures in place if necessary.... Read more
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Type: Form
Scaffold specification checklist
If you need a scaffold, the HSE suggests that you should provide a specification. Use our form to do this. What's covered?Industry standardIf you need to work at height for prolonged periods, a fixed scaffold is often necessary. If you follow the HSE's guidance, the process isn't as simple as picking... Read more
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Type: Checklist
Flow chart - contractor selection
When appointing maintenance or construction contractors, you must ensure that they're competent. Follow our flow chart to ensure that your process is compliant.Why is this important?When you contract out maintenance or construction work you have considerable responsibilities for the safety of the job.... Read more
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Type: Flow chart
Site setup checklist
When you start a construction project, there are many issues to consider - not least ticking the health and safety boxes. To ensure you don't overlook anything important, use our checklist.So many things to rememberWhen you set up a new site, it's vital that you get the health and safety issues sorted... Read more
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Type: Checklist
H&S induction - simple arrangements
When new staff start you should complete an induction that covers your health and safety arrangements. Use our document to guide you through the process.IntroductionIf you have simple arrangements and operate a low-risk business, you may not need to go into great detail when inducting new starters. This... Read more
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Type: Form
Flow chart - how to respond to a DSE assessment
After a DSE assessment you may find that further actions are necessary. Follow our flow chart to ensure all appropriate steps are taken to reduce risks to your employees.Why use our document?Our document has been designed to factor in legal duties and obligations under the Health and Safety (Display... Read more
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Type: Flow chart
Weekly hot holding record
If you are keeping food hot which you intend to sell or provide as part of a paid-for service, you have a legal duty to ensure it is safe. Use our form to record the food's core temperature during hot holding. Why is this important?Poor temperature control can lead to the rapid growth of food poisoning... Read more
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Type: Form
Flow chart - health and safety audit
 Completing a detailed health and safety audit can help ensure your business is doing everything it can to keep everyone safe. Follow our flow chart to guide you through the process.How does it work?Our Flow Chart - Health and Safety Audit has been designed to allow for easy reading, fitting on just... Read more
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Type: Flow chart
COSHH-DSEAR assessment guidance note
COSHH/DSEAR assessment - guidance noteThe process for risk assessing the use of hazardous and dangerous substances is relatively complicated, so we've produced this guidance note to help you.How to use the guideCOSHH stands for the Control of Substances Hazardous to Health Regulations 2002 and DSEAR... Read more
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Type: Procedure
Construction site - signing in book
If you're running a construction project, it's important to know who is on site at any given time. Manage this process with our signing in book.ControlWhen contractors arrive on site they will usually want to go straight to where they're working and get started. However, if they are allowed to do this,... Read more
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Type: Form
Flow chart - dealing with health and safety concerns
Health and safety concerns raised by both employees and non-employees should be taken seriously and investigated. Follow our flow chart to respond to a problem.How does it work?Our Flow Chart - Dealing with Health and Safety Concerns is a step-by-step guide to dealing with health and safety concerns... Read more
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Type: Flow chart
Probe thermometer check record
If you sell food or provide it as part of a chargeable service, a probe thermometer is one of the most important tools in your kitchen. Use our form to ensure it's working as it should be.Why is this important?Those who work in the hospitality industry will know that a probe thermometer is a key part... Read more
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Type: Form
Flow chart - undertaking a COSHH_assessment
Flow chart - undertaking a COSHH assessmentCompleting a COSHH assessment may seem daunting. Follow our flow chart to help you manage the process in a safe and professional way.How does it work?Following our Flow Chart - Undertaking a COSHH Assessment will help you to conform with the Control of Substances... Read more
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Type: Flow chart
Work at height safety policy
If staff work at height, it's prudent to introduce a policy to show that you take their health and safety seriously. It's also useful to be able to show any inspectors who may visit you.Work at height safety policyIf several of your employees regularly work at height as part of their job, we would suggest... Read more
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Type: Policy
Food delivery checklist - ready to eat foods
Food delivery checklist - ready-to-eat foodsIf you sell food or provide it as part of a service, you have a legal duty to ensure that it's safe. One of the actions you can take to fulfil this duty is to check the quality and safety of products you receive from suppliers. Use our form to do this.How does... Read more
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Type: Checklist
Flow chart - undertaking a COSHH_assessment
Flow chart - undertaking a COSHH assessmentCompleting a COSHH assessment may seem daunting. Follow our flow chart to help you manage the process in a safe and professional way.How does it work?Following our Flow Chart - Undertaking a COSHH Assessment will help you to conform with the Control of Substances... Read more
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Type: Flow chart
Compliance audit - site
If you're managing construction works, you must ensure that the health and safety arrangements are up to scratch. You can check this using our form. In-depth checkAs construction works have significant risks associated with them, it's vital that staff and contractors follow your prescribed safe systems... Read more
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Type: Form
COSHH/DSEAR assessment record
If you use hazardous or dangerous substances, or create them as by-products of your processes, then you need to undertake a specific type of risk assessment. Our record has been created for that purpose.How to use the formBefore starting ensure that you have sufficient experience and/or training to complete... Read more
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Type: Risk assessment
Flow chart - maintaining work equipment
Work equipment needs to be well maintained at all times for continued safe use. Follow our flow chart to ensure maintenance is carried out in a safe and efficient manner.How does it work?Following our Flow Chart - Maintaining Work Equipment will ensure that your equipment maintenance requirements are... Read more
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Type: Flow chart
Workstation chair and desk specification
Workstation chair and desk specificationIf a workstation assessment indicates that your standard office furniture is unsuitable for a user, our form can be used to specify the right chair and desk. When should this be used and what does it cover?Getting startedWhilst adjustable office chairs can usually... Read more
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Type: Document
Work equipment - safe system of work
It's vital that staff are trained in the safe systems of work they should follow when using machinery. You can achieve this using our form. Simple guideIf staff are using machinery, such as lathes, drills etc. there are risks associated. The operator could get caught up in the moving parts, have materials... Read more
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Type: Form
Flow chart - responding to staff illness
An employee's illness and subsequent return to work must be dealt with carefully to avoid putting them or others at additional risk. Use our flow chart to manage the process safely and professionally.How does it work?Our Flow Chart - Responding to Staff Illness is a step-by-step guide to dealing with... Read more
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Type: Flow chart
Fridge and freezer temperature records
Monitoring fridge and freezer temperatures is a necessary requirement in a commercial kitchen. Use our form to record your findings.Why you need to keep recordsCold and frozen food must be stored at the correct temperature as part of your food safety management system. Monitoring these temperatures is... Read more
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Type: Form
COSHH/DSEAR assessment - concrete
If employees work with concrete you will need to assess the risks and decide how it can be done safely. Use our example COSHH/ DSEAR assessment to do this.Careful selectionThe handling of concrete involves risks to health at all stages including when mixing dry ingredients, working with wet concrete... Read more
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Type: Procedure
Document register
Keeping control of health and safety documents can be a challenge. Use our register to make it clear what you have and what you need.Why you might need it?It's likely that you will have a number of risk assessments, policies, procedures, etc. However, do you know exactly how many documents you have and... Read more
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Type: Form
Room hire agreement
If you're considering hiring out a meeting room use our room hire agreement to ensure your bookings run smoothly and safely.Agreeing the rulesNot having a detailed agreement in place when hiring rooms can leave you and your business open to multiple problems. You could find that damage is caused to the... Read more
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Type: Agreement
Flow chart - health checks at recruitment
When recruiting new staff you will often want to check that they're fit for the job. But you need to be very cautious to avoid discrimination. Use our flow chart to keep on track.Careful selectionChecking that staff are fit and capable to work safely is a sensible thing to do at recruitment. But since... Read more
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Type: Flowchart
Risk assessment training record
It's vital that your staff are trained on your risk assessments and know what's expected of them. You can record this process on our document.What's covered?An employer's legal duty regarding risk assessments doesn't stop at completing the process. You must also make staff aware of the findings. You... Read more
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Type: Form
Violence at work policy
If your staff are at risk of violent behaviour or threats whilst at work, you should have a policy setting out how you will manage the issue. What's covered in our template policy?Protecting your staffThe aims of our Violence at Work Policy are to: (1) prevent incidents where possible; (2) equip staff... Read more
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Type: Policy
Fork lift truck inspection record
To ensure your fork lift trucks are free from damage and are safe to use, the operator should complete and record regular checks. Use our document to guide them through the process and to record their findings.Why check them?Obviously, using a damaged fork lift truck is potentially unsafe. For this reason,... Read more
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Type: Miscellaneous
Property viewing safety check
If you're an estate agent or show visitors around properties for other reasons, you need to consider whether it's safe to do so. Use our safety check form to identify any potential safety issues.Why do you need it?The creation of this form was prompted by a case heard in March 2017 in which an estate... Read more
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Type: Checklist
Risk assessment audit
 Many businesses get caught out because they complete risk assessments but fail to keep them up to date. To avoid following suit, you should complete annual audits to ensure that your paperwork reflects what's happening on the shop floor. What's covered?After an accident or during an enforcement inspection... Read more
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Type: Checklist
Health and safety rules and information for tenants
If you're responsible for letting parts of a shared building, it's important to lay down some ground rules and to pass on essential health and safety information. Use our template document to get your points across.Setting some limitationsAnyone who's managed a shared building knows it's hard to maintain... Read more
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Type: Document
Flow chart - appointing members to a health and safety committee
Flow chart - Appointing members to a health & safety committeeIf you're thinking of setting up a health and safety committee, there are various considerations to be taken into account including legislation to comply with. To guide you through the process, follow our flow chart. When to form a committeeA... Read more
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Type: Flowchart
Lifting plan - non-crane
If you're completing lifting operations with equipment such as an excavator, you need to make sure the process is planned, organised and executed in a safe manner. Use our document to identify the lifting team, any hazards that need to be managed, e.g. poor ground conditions, and the control measures... Read more
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Type: Form
Needlestick injury procedure
Needlestick or sharps injuries are those caused by sharp medical instruments such as needles, scalpels and syringes. If your staff are at risk of such injuries, use our procedure.Who should use it?This Needlestick Injury Procedure is for use by those in non-healthcare situations where exposure to sharps... Read more
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Type: Procedure
COSHH/DSEAR assessment - metalworking fluids
To comply with your legal duties as defined in the Control of Substances Hazardous to Health Regulations (as amended) 2002 (COSHH), if you use hazardous substances in your workplace, you must complete a risk assessment to identify how it should be used and stored safely. The assessmentAlthough metalworking... Read more
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Type: Miscellaneous
COSHH/DSEAR assessment - bleach
If you use or store bleach in the workplace, you will need to carry out a COSHH/DSEAR risk assessment. Our example document will give you a head start.Why you need our documentBleach is classified as a hazardous substance as it's an irritant to the eyes and skin. Because of this you need to carry out... Read more
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Type: Risk assessment
Flow chart - how to do a risk assessment
Producing a good quality risk assessment relies on the assessor following a systematic process. But once staff have left the training room, will they remember what to do? Our flow chart will help.How to use itOur Flow Chart - How to do a Risk Assessment can be used as part of your health and safety manual,... Read more
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Type: Flowchart
Driver declaration
Whilst all drivers carry a great deal of personal responsibility, if they're driving for work purposes you must also check that they're fit and properly licensed. Our driver declaration form will help you to do this.Why use it and when?When there's a serious accident the police establish whether the... Read more
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Type: Form
Permit to work - machinery isolation
When machines are taken apart, guards removed, isolation beams switched off, etc. risk levels increase significantly. To reduce them appropriately, such works should be controlled with a permit to work. In the danger zoneHardly a month goes by without the HSE bringing a case against an employer for failing... Read more
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Type: Form
Flow chart - spill response
If there's a spillage of liquid, whether it's oil or gravy, chemical or custard, you need your staff to act swiftly. However, they must also avoid putting themselves or others at risk. Use our flow chart to encourage a balanced response.Fast guideThe benefit of showing your procedure in a flow chart... Read more
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Type: Flowchart
Principal contractor assessment checklist
If more than one contractor is involved in your construction project, the client must appoint a principal contractor. But how do you ensure that your appointee is competent for the role? Use our principal contractor assessment checklist.CDM RegulationsUnder the Construction (Design and Management) Regulations... Read more
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Type: Checklist
Occupational health management checklist
Priorities for the enforcing authorities have changed and businesses are now much more likely to be questioned on their occupational health arrangements. If you're not sure how you would fare under scrutiny, use our checklist.Why use it?Our Occupational Health Management Checklist is designed to give... Read more
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Type: Checklist
Initial safety survey
If your staff will carry out work on an unfamiliar site, use our survey form to help you to plan the job properly. What's covered?What are you dealing with? When your staff work on clients' sites you won't usually have full control over the working area. For example, contractors may be close by completing... Read more
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Type: Checklist
Accident - photo record
In the event of an accident it's vital to collect as much evidence as possible to ascertain what happened. Using our new photo record will help you to do this.Recording factsCompleting an accident investigation can be a tricky process. When the injured party and any witnesses are interviewed, obtaining... Read more
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Type: Form
Permit to work - excavation
Carrying out excavation work is potentially dangerous. So to avoid or sufficiently reduce the risks to an acceptable level, use our permit to help you plan the work before it starts.Excavation workThe main dangers of excavating are the potential for the sides of the trench to collapse and the possibility... Read more
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Type: Document
Flow chart - PPE issuing and management
When you undertake risk assessments, you'll find some hazards for which you need to issue personal protective equipment (PPE). But how should it be issued and what happens afterwards? Our flow chart shows the steps you must take.Why you need itUsing PPE as a risk control measure is regarded as a last... Read more
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Type: Flowchart
Car park policy
Whether your parking area is large or small, public or private, you must ensure that it can be used safely. Use our new policy to set out your arrangements and allocate responsibilities.What's covered?The primary hazard in a car park is obviously moving vehicles. But when you're planning your safety... Read more
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Type: Policy
Mobile work platform inspection checklist
If you're operating a small mobile work platform, such as a Peco lift, it's vital to complete basic pre-start checks to confirm that it's safe to use. The findings of the inspection should be recorded on our document. Before you startIf you're planning to use a piece of equipment to help you work at... Read more
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Type: Checklist
Risk assessment - blank
Although carrying out risk assessments is a legal requirement, it can be confusing for those unaware of what's really required. To help you complete the process use our blank form.Risk managementUnder the Management of Health and Safety at Work Regulations 1999 all employers are required to carry out... Read more
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Type: Risk assessment
Asbestos register
Once you've identified asbestos-containing materials (ACMs) in your building, the next step is to compile an asbestos register.Legal requirementExposure to asbestos fibres can cause cancer, and for that reason there are strict rules for those who manage and maintain buildings. If you're responsible for... Read more
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Type: Form
Request for pre-construction information
Construction work clients should proactively send out pre-construction information, but what should you do as a contractor if they don't know this? Rather than struggle on, use our document.The lawThe duty to provide pre-construction information falls within the client's duties under the Construction... Read more
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Type: Document
Register - H&S aspects and impacts
A key component of a formal health and safety management system is an aspects and impacts register. Our model document will fulfil the requirements.Systems approachIf you want to implement a formal management system - especially if you're considering having it certified as compliant with OHSAS 18001... Read more
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Type: Form
Project H&S management plan
Being organised is vital when it comes to managing health and safety risks effectively. To ensure that you have everything in order from the start of a project, use our straightforward checklist. Different site, same setupIf you work in the same place, day in, day out, it's fairly easy to be consistent... Read more
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Type: Checklist
Permit to work - stepladders
Although stepladders are recognised as acceptable work equipment to enable staff to work at height, you may want to control who uses them and when. This can be achieved with a permit to work document. Balancing actAlthough stepladders are seen as a safe option in many places of work, statistics paint... Read more
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Type: Document
Appointing a principal designer letter
If your construction project is likely to involve two or more contractors, you must appoint a principal designer (PD). Our template letter provides a suggested format for this formal appointment. Legal reasonsThe requirement to appoint a PD is described within the Construction (Design and Management)... Read more
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Type: Letter
Contractor management - guidance
Understanding what information to ask for and share with contractors can be confusing. Our clear guidance should point you in the right direction.What and whenIf you appoint a contractor, it's vital to tick the appropriate health and safety boxes. The process begins with an initial check to identify... Read more
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Type: Document
Flow chart - PPE selection
When you buy PPE do you just open up the catalogue and pick what looks right? For many this is pretty much the case. For a legally compliant way to go about it follow the instructions in our flow chart.Selecting PPEWhen you see the range of personal protective equipment (PPE) available, it's easy to... Read more
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Type: Flowchart
Accident - documents guidance
 To help your staff to identify which accident/incident form to complete, we have created a guidance document. What's covered and how should you use it?Record the factsIf there's an accident, near miss or damage incident, it's vital that you collect and record as much information as possible. Having... Read more
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Type: Document
Appointing a principal contractor letter
If you're a construction client for a project which will involve two or more contractors, you must appoint one of them to take overall control. Use our template letter to do this.Legal reasonsThe requirement to appoint a principal contractor (PC) originates from the Construction (Design and Management)... Read more
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Type: Letter
Portable electrical appliance register
If you have a small number of electrical appliances, your system for managing portable appliance testing need not be overcomplicated. Our register form can help with this.When to PAT?Portable appliances should be regularly inspected to ensure that they remain in a safe condition. This inspection includes... Read more
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Type: Form
Permit to work - hazardous area
If you have really significant hazards on your premises, you need to be absolutely sure that any contractors stay out of trouble. Use our permit to work to make your requirements clear.In harm's wayContractors are particularly vulnerable to hazards on your premises for several reasons: (1) they're not... Read more
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Type: Document
Flow chart - when to carry out a COSHH assessment
The Control of Substances Hazardous to Health Regulations 2002 (COSHH) state that assessments must be carried out to prevent harm, but how do you know which substances are affected? Follow our flow chart to find out.RequirementsThe COSHH Regulations are fairly complex; therefore it's relatively common... Read more
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Type: Flowchart
Summary of principal designer's responsibilities
The principal designer (PD) is appointed by a construction client when a project will involve more than one contractor. The individual or organisation takes overall responsibility for health and safety during the pre-construction phase of the project.  what's covered in our document?Our Summary of Principal... Read more
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Type: Document
Delivery safety plan checklist
If you deliver to or collect from a client's workplace, you need to ensure that any risks associated with the process are managed.Not always easyA delivery or collection of products or materials is a process that might be completed in a matter of minutes and without putting anyone at risk. However, it's... Read more
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Type: Checklist
Notice - site rules for contractors
If you're employing contractors, you must make them aware of your site safety rules. You can do this by displaying our easy to understand notice.Manage the risksIf contractors are engaged to complete a project on your premises, the work must be managed to ensure that staff - yours and the contractors'... Read more
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Type: Notice
Performance monitoring policy
To ensure that your health and safety management system is robust you must include arrangements for monitoring and reviewing standards. Use our policy template for this purpose.Why might you need it?Once you have established your health and safety procedures, the next stage is to monitor that they've... Read more
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Type: Policy
Portable appliance test record
If you've elected to train an employee to carry out portable appliance testing, use this form to record the details.Legal requirementPortable appliance testing (PAT) is carried out to comply with the Electricity at Work Regulations 1989. They require that all electrical systems are kept in safe working... Read more
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Type: Form
Thermal comfort checklist
Indoor temperatures can be a major source of disgruntlement, but how do you get to the root of the problem? Use our checklist to identify the key concerns in your workplace.Too hot or too cold?Our Thermal Comfort Checklist is designed to help you in conducting a review of workplace temperature. It's... Read more
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Type: Checklist
Asbestos priority assessment algorithm
If you have asbestos-containing materials in your premises you must assess the risk posed by the material. Use our algorithm to do this. Asbestos risk assessmentThe first step in the management of asbestos-containing materials (ACMs) is to have them identified, ideally by a specialist surveyor. When... Read more
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Type: Form
Work equipment - pre-start inspection checklist
At the start of a shift, staff should be checking that they have the right tools for the job and they're in good working condition. Brief details of these checks should be recorded.Broken, lost etc. When you issue staff with work equipment or stipulate what tools etc. must be used to complete a job,... Read more
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Type: Checklist
Construction - health and safety file checklist
Construction health and safety file checklistA health and safety file is required for construction projects involving more than one contractor and is a specific requirement of the Construction (Design and Management) Regulations 2015.  Our checklist explains what should be included.Who creates the health... Read more
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Type: Checklist
Asbestos material assessment algorithm
If you have asbestos-containing materials in your premises, your surveyor's report should include an assessment of its condition. Our document replicates the form surveyors use, allowing you carry out your own reassessment going forward.Risk assessmentWhen asbestos-containing materials are identified... Read more
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Type: Procedure
Client brief
The client brief is designed to help others involved in a construction project understand the client's vision and aims for the work. Use our document to ensure you've covered what's needed.What's covered?Our document outlines what you should include in your client brief, so as to comply with the Construction... Read more
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Type: Document
Flow chart - accident investigation
When there's an accident, it's handy if the manager or supervisor directly involved is able to begin the investigation process. Use our flow chart to ensure that your procedures are easily understood.Keeping controlMost managers and supervisors respond well in the immediate aftermath of an accident,... Read more
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Type: Flow chart
Flow chart - accident investigation
When there's an accident, it's handy if the manager or supervisor directly involved is able to begin the investigation process. Use our flow chart to ensure that your procedures are easily understood.Keeping controlMost managers and supervisors respond well in the immediate aftermath of an accident,... Read more
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Type: Flow chart
Hire agreement
If contractors ask to borrow work equipment, formalise the deal with our hire agreement. What does it cover?Frequent requestContractors often ask to borrow work equipment. Sometimes it will be agreed in advance or it might be needed because they've failed to bring the right kit on the day. The textbook... Read more
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Type: Agreement
Flow chart - method statements
A method statement describes how a job will be carried out safely and is often a prerequisite when working on a construction site or another employer's premises. Our flow chart will help you to produce one.Reducing the burdenWriting method statements tends to be carried out by certain staff. Delegating... Read more
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Type: Flow chart
Safety representative report form
When your staff safety representatives want to inform managers of problems they have observed in the workplace it's good practice for them to put their findings in writing. Use our form to record and report these observations.Safety representativesUnder the Safety Representatives and Safety Committees... Read more
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Type: Form
Scope of works
To start a contract on the right footing, use our scope of works document to set out the details of the job and your safety rules.What's covered?Give contractors any room for manoeuvre and they may take advantage of the situation, leading to poor standards of work and safety. However, if you set out... Read more
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Type: Form
Pre-construction information checklist
Under the CDM Regulations, clients of construction work must provide pre-construction information to contractors and designers. Our pre-construction information checklist will help ensure you've covered everything.CDM RegulationsThe Construction (Design and Management) Regulations 2015 require clients... Read more
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Type: Checklist
Contractor appraisal questionnaire
Businesses are under a legal obligation to check the competence of their contractors, and the simplest way of doing this is to use a questionnaire. To make it less of a burden on both sides, our contractor appraisal questionnaire has been designed to ask for the minimum amount of information.Using the... Read more
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Type: Miscellaneous
Client's CDM compliance checklist
The CDM Regulations apply to all construction projects and clients have a key role to play. Our checklist will help you to understand and meet your legal duties.CDM RegulationsWhen the Construction (Design and Management) Regulations 2015 replaced the 2007 Regulations, clients were given additional responsibilities... Read more
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Type: Checklist
Office refurbishment checklist
As it's easy to underestimate the health and safety hazards involved in office refurbishment, you should use a checklist to manage the main hazards such as noise and excessive dust.Office refurbishment hazardsEven relatively minor work can cause disruption to the fire escapes, lead to excessive noise... Read more
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Type: Checklist
Pre-demolition checklist
Many construction projects involve the demolition or dismantling of an existing structure before a new build can take place. Our checklist will help you to prepare before putting the work out to tender.Serious businessThe demolition or dismantling of structures, even relatively small ones, has the potential... Read more
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Type: Checklist
Client's CDM compliance checklist
The CDM Regulations apply to all construction projects and clients have a key role to play. Our checklist will help you to understand and meet your legal duties.CDM RegulationsWhen the Construction (Design and Management) Regulations 2015 replaced the 2007 Regulations, clients were given additional responsibilities... Read more
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Type: Checklist
Near-miss report
Near-misses can have a detrimental effect on your business in terms of property damage and loss of productivity. Therefore, record details of any that occur on a dedicated form.Dealing with near-missesA near-miss is the term used to describe an incident which had the potential to cause an injury. "Close... Read more
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Type: Form
First aid personnel needs
Your first aid needs will vary depending on the size and nature of your business. To help you identify them, we've created an easy-to-use table to assist you.Identifying personnel needsOnce you've assessed your organisational structure and working practices, you need to consider what you need in terms... Read more
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Type: Document
Asbestos statement (for premises with no identified asbestos)
If you are responsible for the repair and maintenance of your premises, then you have a "duty to manage asbestos", including making an assessment as to whether any is present or could be. The results of the assessment must be recorded - even if you don't think there is any in the building.Stating your... Read more
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Type: Miscellaneous
Asbestos surveyor checklist
When appointing an asbestos surveyor you should be cautious as not all those offering such services are up to the job. Use our checklist to make an informed choice.Why you need itAsbestos surveying is only lightly regulated which has left this relatively well paid industry open to abuse. So if you're... Read more
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Type: Checklist
Accidental release of asbestos instructions
If your work has the potential to disturb asbestos you'll need to take every reasonable step to prevent this from happening. But just in case your precautions fail, use our template instructions as a back-up plan.Legal backgroundOur Accidental Release of Asbestos Instructions is the one document in your... Read more
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Type: Procedure
Use of chemicals checklist
You may think that the proper management of chemicals is complicated, but it needn't be. To help you, we've devised a simple to use checklist.Use of chemicals  checklistFailing to control exposure to hazardous chemicals can cause problems such as ill health and fire. It may also get you into trouble... Read more
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Type: Checklist
Principal contractor CDM compliance checklist
For construction projects involving more than one contractor, the CDM Regulations require clients to appoint a principal contractor to take charge on site. Our principal contractor CDM compliance checklist will help you to check that the role is being fulfilled properly.CDM RegulationsThe Construction... Read more
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Type: Checklist
PPE issue record
If you provide staff with personal protective equipment (PPE), you should keep a detailed record of what's been handed out and when.What's covered?The first part of our PPE Issue Record asks you to identify the employee receiving the PPE, their job title and start date.What to issueIn the first column,... Read more
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Type: Form
Agency workers checklist
Whilst temps are useful in helping you plug gaps in staffing levels, you have to take into account your obligations under the Agency Workers Regulations 2010. Temps are also at greater risk of accidents due to lack of familiarity with your workplace. Comply with the Regulations and reduce these risks... Read more
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Type: Checklist
Consultant checklist
If you have a problem that you lack the expertise to deal with, using a consultant is a good idea. However, to ensure competence, run through our checklist to ensure that your requirements are met.Using consultantsOccasionally, you may need to hire in the services of a consultant. If so, you need to... Read more
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Type: Checklist
Personal protective equipment checklist
The safety standards which apply to personal protective equipment (PPE) are complex. Use our checklist to review your arrangements.Monitoring your ppeIf your PPE consists of a few high visibility vests, there's no need to go overboard and carry out a full-blown audit. But for many businesses PPE provision... Read more
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Type: Checklist
Personal protective equipment inventory
Like many employers, you may hold PPE in a central store. If so, it's useful to keep track of what is issued and to whom. Our inventory can help you do this with the minimum of fuss.PPE inventoryThere are numerous types of PPE that don't need to be personally allocated to staff. This may be on cost or... Read more
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Type: Miscellaneous
Damage/defect report
Our form will help you to keep a log of any damage or defects to the building's fabric, fixed installations, equipment, furnishings and fittings. It will also help ensure that there's an effective response from management.What's coveredStaff will only continue to report damage and defects if they think... Read more
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Type: Form
Agenda for health and safety meetings
In order to maximise the benefit from any meeting, it's important to ensure that the right topics are discussed; health and safety is no exception. So why not use our agenda to help you stay on track?Health and safety consultationIt's a requirement of the Health and Safety (Consultation with Employees)... Read more
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Type: Miscellaneous
Action report letter
If an inspector sends you a letter with a list of health and safety breaches, you must respond to them. Failing to do so is likely to result in enforcement action being taken. To ensure that you provide sufficient information, use our sample letter.Formal responseIf an inspector identifies what they... Read more
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Type: Letter
Contractor management policy
When you engage contractors to work on your premises it's still regarded as part of your business activity. Use our contractor management policy to show how your managers control such work.What's covered?The policy sets out:a general statement of policy explaining how you will select contractors and... Read more
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Type: Policy
Driving at work policy
As the police now investigate work-related road traffic accidents more carefully than they used to, you should play it safe and introduce a comprehensive driving at work policy. Managing driving risksEach year it's estimated that 26% of road fatalities are work-related. In the event of an accident, it's... Read more
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Type: Policy
Machinery safety policy
If your staff use potentially dangerous machinery, you need to have clear arrangements for controlling the risks. Our Machinery Safety Policy will help you to achieve this.Our templateImplementing a policy based on our Machinery Safety Policy will help you to comply with the legal requirements which... Read more
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Type: Policy
Display screen equipment policy
Display screen equipment (DSE) policyAs computers are a regular feature of any business, it's useful to have a policy that sets out how you implement the legal requirements surrounding their use. Our eight-part policy will help get you started.DSE policyConsidering most office workers now use computers... Read more
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Type: Policy
Mobile phone and gadget policy
Using mobile phones and gadgets at inappropriate times can be unsafe and illegal. For this reason use our Mobile Phone and Gadget Policy to set out when these items shouldn't be used.Policy contentThis policy spells out when mobile phones and other gadgets, such as satellite navigation systems and hand-held... Read more
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Type: Policy
Contractor selection policy
There are various legal requirements which apply to the appointment of contractors. In particular, you need to take reasonable steps to check that they are able to do the work safely. Our Contractor Selection Policy will help you to implement the right arrangements.Legal requirementsThis policy has been... Read more
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Type: Policy
Welfare policy
Having proper toilet, washing, rest and other welfare facilities is a legal requirement. You can detail your arrangements using our welfare policy template.What's covered?Our Welfare Policy is designed to cover the basic legal requirements for welfare facilities which apply to the majority of workplaces.... Read more
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Type: Policy
No smoking policy
The smoking ban that applies to most enclosed or partially enclosed workplaces and public premises is now well established. Use our template to make sure that your policy complies across the UK.What's  covered?Smoke-free legislation varies between England, Wales, Scotland and Northern Ireland. Our No... Read more
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Type: Policy
Unsafe equipment report
On occasion, even the best maintenance regime can fail to stop defects from appearing. Should this happen, why not use our report form to help ensure that they're reported and rectified quickly?Reporting defectsWhilst regular maintenance will help ensure that machinery and equipment is maintained in... Read more
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Type: Miscellaneous
Night workers health assessment
Use our questionnaire to meet your statutory health assessment duty for night workers.AssessmentThe Working Time Regulations 1998 require that night workers are offered a free health assessment. Though there can be changes to the definitions if agreed collectively with workers, the standard interpretation... Read more
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Type: Miscellaneous
Display screen equipment eye test form
Display screen equipment (DSE) eye test formWhilst you don't need to openly advertise the fact that you're obliged to pay for an eye test, if requested to do so, it's best to be prepared. So why not use our DSE eye test form to give to an optician?DSE eye testsWhilst the DSE regulations require you to... Read more
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Type: Form
Driver safety checklist
If you have workers who regularly drive on company business, you need to ensure that you have safe systems in place. To monitor this, work through our checklist. Managing driver safetyWith the police now looking to establish if those involved in road traffic accidents are driving for work purposes,... Read more
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Type: Checklist
Lift safety checklist
All workplace lifts should be subject to a strict inspection and maintenance regime. Our lift safety checklist will help to ensure that you're staying on top of these legal duties.Compliance with statutory duties If you have one or more lifts in your workplace, the Lifting Operations and Lifting Equipment... Read more
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Type: Checklist
Summary of contractor's responsibilities
According to the regulations, a construction contractor includes more or less any organisation directing construction workers. Our summary explains who is included within this definition and their health and safety management responsibilities.what's covered?The document explains that the contractor... Read more
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Type: Document
Safe start
If the activities on your site change regularly, you need to ensure that your staff are kept in the loop. Achieve this with our safe start document. Just ten minutesThe safe start briefing isn't meant to take long. Its aim is to get all your staff together for a few minutes - ten maximum - just to check... Read more
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Type: Form
Van/car weekly checklist
If you provide company vans or cars you're responsible for ensuring that they remain in safe working condition. In addition to routine maintenance, it's advisable for staff to undertake a weekly check. What's covered?When combined with regular servicing, repairs and MOTs, weekly checks ensure that vehicles... Read more
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Type: Checklist
Personal protective equipment assessment
Prior to issuing any personal protective equipment (PPE), such as safety shoes, gloves and masks, you are legally required to make an assessment of its suitability. Use our form to record your assessment.Legal requirementThe employer's duty to assess PPE comes from the Personal Protective Equipment at... Read more
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Type: Form
Summary of client's responsibilities
Clients of construction work have detailed responsibilities for health and safety under the Construction (Design and Management) Regulations 2015 (CDM 2015). Our summary will help you to understand what's required.what's covered?This document defines the terms "client" and "construction work". It then... Read more
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Type: Document
Construction phase plan checklist
If you're acting as principal contractor for a large construction project, your construction phase plan will need to be detailed. Our checklist will guide you through what to include.  When you need oneA construction phase plan is a document which sets out all the site safety management arrangements... Read more
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Type: Checklist
Work equipment - condition checklist
When your staff use tools and equipment, they can become damaged and unsafe. Plus, some workers may use the wrong tools for the job. To keep on top of these issues use our inspection checklist.the right toolKeeping control of tools and work equipment can become extremely frustrating. Staff will lose... Read more
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Type: Checklist
Construction minor works - pre-start checklist
Before carrying out building alterations, repairs or maintenance, it's sensible to check that the key safety arrangements are in place. Use our checklist as a pre-requisite before any such work begins.Using the formWhether the work takes place on your own premises or those of a third party, the correct... Read more
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Type: Checklist
H&S induction - site-based staff
When you employ new staff, it's vital to make them aware of your health and safety arrangements. If they work on a construction site, use our document to identify what to cover and as a detailed record sheet. Get the message acrossIf your staff are employed on construction sites, use our H&S Induction... Read more
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Type: Form
Small contractor appraisal questionnaire
Before employing a contractor for the first time, you need identify that they're set up to manage safety risks. Our document will help you to do this.Limited arrangementsIf you employ contractors with fewer than five members of staff, they're unlikely to have much in the way of paperwork. In the eyes... Read more
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Type: Form
Construction site safety induction record
Our document helps to ensure that the right information is covered and provides a comprehensive record of what was included. Plus, it makes sure that completing the record is the worker's responsibility.  What's covered?The form includes instructions for use, explaining that the worker should complete... Read more
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Type: Checklist
Safety representative inspection form
Union-appointed safety representatives have certain rights and functions under legislation including the right to carry out inspections. Use our form to keep a record of these inspections.Permitted by law"Safety representative" is a specific term arising from the Safety Representatives and Safety Committees... Read more
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Type: Form
Register of health and safety legislation - substances
For some businesses, it's a necessity to have a formal record of legislation which applies to its activities, e.g. if you're going for OHSAS 18001 certification. Our register will help.Putting together your registerWe've built our register up in sections. This one, the Register of Health and Safety Legislation... Read more
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Type: Table
Accident report form
Depending on the needs of your business, you may find that the standard accident book doesn't fully meet your needs. If so, take a look at our form as it contains all the key information in one place.Reporting accidentsDepending on the potential hazards found in your business, you may find that the standard... Read more
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Type: Form
Accident - witness statement
In the event of an accident, a first-hand account of what happened can be invaluable. To obtain the information you need, take a witness statement. An accurate accountIn the event of an accident, having all the facts to hand will help you to identify exactly what went wrong and what's required to prevent... Read more
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Type: Document
Accident investigation form
Carrying out accident investigations should provide you with a greater understanding their causes and help to prevent recurrences. How to use the formOur Accident Investigation Form gives a methodical, structured approach to information gathering, collation and analysis. The findings of the investigation... Read more
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Type: Form
Summary of designer's responsibilities
A designer is defined as an organisation or individual who either prepares or modifies a design for a construction project, or arranges or instructs someone else to do so.  Use our summary document to understand what's involved.what's covered?Our Summary of Designer's Responsibilities explains the duties... Read more
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Type: Document
Manager's health and safety induction checklist
Most organisations have an established process for inducting their new starters. But what health and safety information must be covered if the new employee is taking up a management role? Keeping controlManagers take on significant responsibility for the safety of your staff and your activities. If they... Read more
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Type: Checklist
Construction welfare facilities checklist
Schedule 2 of the Construction (Design and Management) Regulations 2015 specifies the minimum welfare facilities to be provided on construction sites. Use our checklist to ensure you comply.What's covered?The provision of proper toilet, washing and rest facilities for construction workers is a high priority... Read more
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Type: Checklist
Summary of principal contractor's responsibilities
When a construction project involves more than one contractor a principal contractor must be appointed to take charge in accordance with the Construction (Design and Management) Regulations 2015 (CDM 2015). Our summary will help you to understand what's required.what's covered?This document explains... Read more
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Type: Document
Client's demolition and dismantling checklist
Taking down redundant buildings can be dangerous, even where small structures are involved. If you're planning this kind of work, use our checklist to make sure it's done safely and you meet your obligations as the client.  What's covered?As the client of demolition and dismantling work you have certain... Read more
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Type: Checklist
Quick guide to safety sign design
To alert employees and others to hazards in the workplace, safe routes to fire exits, etc. you must follow standard rules on the colour and shape of signs. Our document provides an easy guide to what's needed.Using the guideRequirements for the colour, shape and design of safety signs are set out in... Read more
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Type: Document
Vibration
Safety briefing - vibrationThis briefing provides essential information to staff who use hand-held vibrating tools for prolonged periods. What's covered?The aim of this Safety Briefing - Vibration is to ensure that all staff know how to protect themselves and others from the potentially adverse effects... Read more
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Type: Safety briefing
Safety signs signals and notices policy
Safety signs, signals and notices policyWell thought out safety signage not only makes a workplace look professional it helps the employer to comply with the law. Use our policy to ensure that your managers know what's required.Why you need itBy implementing a Safety Signs, Signals and Notices Policy... Read more
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Type: Policy
Register of health and safety legislation - accidents and emergencies
Our register templates are designed to help you to pull together a list of legislation relevant to your business. This one covers the topic of accidents and emergencies.How should you use it?Although there's no legal requirement to have a legal register you may need this type of document if you are applying... Read more
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Type: Table
Display screen equipment
Safety briefing - display screen equipmentThis briefing provides essential information to staff who use computers, tablets and other devices with visual displays. What's covered?The aim of this Safety Briefing - Display Screen Equipment is to ensure that workers understand the health risks of working... Read more
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Type: Safety briefing
Lift owner inspection record
Passenger lifts are complex pieces of machinery so it's crucial to ensure that they're in good order. Use our lift owner inspection record for this purpose.Maintenance strategyPassenger lifts are managed in much the same way as a road vehicle, with a regime of: (1) six monthly thorough examination and... Read more
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Type: Checklist
Construction phase plan (CDM 2015)
Under the Construction (Design and Management) Regulations 2015 (CDM 2015), a construction phase plan is required for every job.  You can satisfy your legal duties by completing our master document.Legal requirementOn 6 April 2015 CDM 2015 came into force replacing CDM 2007. The new Regulations have... Read more
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Type: Form
Register of health and safety legislation - workplace
Our Register of Health and Safety Legislation provides a good summary of the law which may apply to your business. It's particularly useful if you're going for certification such as OHSAS 18001. This part is on the topic - workplace.How should you use it?The register sets out the various pieces of core... Read more
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Type: Form
Skin protection
Safety briefing - skin protectionThis briefing provides essential information for workers on the subject of skin protection. What's covered?The aim of this Safety Briefing - Skin Protection is to ensure that workers understand the hazards to their skin and how to manage them.  Hazards and reasons for... Read more
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Type: Safety briefing
Register of health and safety legislation - construction and contractors
Use our readymade toolkit to build your own register of health and safety legislation. It will help you to show that you have a strong grip on compliance, which is especially useful if you're seeking certification under OHSAS 18001. Part sixThis sixth section of our register concerns construction and... Read more
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Type: Table
Powers of inspectors
Safety briefing - powers of inspectorsThis briefing provides information on the powers of health and safety inspectors and how to deal with them during an inspection. What's covered?The aim of this Safety Briefing - Powers of Inspectors is to ensure that all staff know how to treat inspectors from the... Read more
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Type: Safety briefing
Allergen identification table
When you prepare and serve unpackaged food products, it's now necessary to provide allergy information. Use our table to identify what's in your products. Legal obligationOn 13 December 2014 the EU Food Information for Consumers Regulation 1169/2011 came into force. This is enforced in the UK by the... Read more
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Type: Table
Lone worker communications procedure
When staff work on their own you must take extra care of their safety. How can a lone worker communications procedure help?When and how to use itIf staff are at risk of violence or if they work in a location where there is no one to help in an emergency, you need to consider how you will keep them safe.... Read more
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Type: Procedure
Annual insurance check letter
If you're using contractors to minimise your liability, check that they're fully insured. Our letter can be used to verify that they're covered.Don't get caught outIf there's an accident on your premises caused by a contractor and they have failed to maintain their insurance cover, any claim for compensation... Read more
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Type: Letter
Health and safety at work act
Safety briefing - Health and Safety at Work ActThis briefing provides a short introduction to the Health and Safety at Work etc. Act 1974 (HSWA). What's covered?The aim of this Safety Briefing - Health and Safety at Work Act is to give some background to the most important health and safety legislation... Read more
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Type: Safety briefing
Contaminated land
Safety briefing - contaminated landThis briefing provides essential information for those working on contaminated land. What's covered?The aim of this Safety Briefing - Contaminated Land is to ensure that workers understand the risks when work takes place which may disturb contaminants and the actions... Read more
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Type: Safety briefing
Pressure systems policy
Due to the potential for serious accidents, there are strict requirements for the management of pressure equipment such as steam boilers, autoclaves, compressors etc. Use our policy to contain the risk.Why use it?If there is a sudden loss of pressure in a system carrying pressurised liquids, gases or... Read more
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Type: Policy
Health and safety induction checklist
When you recruit a new employee, a thorough health and safety induction is a must. Our checklist will give you a helping hand.Why use itOur Health and Safety Induction Checklist is designed for completion by the new employee. This encourages them to take responsibility for their own safety. What's covered?The... Read more
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Type: Checklist
Safety training record
If you complete any safety training - including short toolbox talk style sessions - you must ensure that staff sign to confirm that they understand what they've been told. Keep recordsOur Safety Training Record details what you've done and when. Once completed, it will be very hard for the attendees... Read more
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Type: Form
Shared premises responsibilities policy
If you share premises responsibilities with other organisations, you must work with them to ensure no crucial tasks are missed. Use our policy template to get it right.Why you need this templateThere are many situations which give rise to a division of responsibilities for the maintenance and management... Read more
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Type: Policy
Working in winter conditions
Safety briefing - working in winter conditionsCold temperatures and extremes of weather introduce risks which can catch businesses unaware. Use our safety briefing to explain to your employees what's expected of them in such conditions.Make readyWhen wintry weather strikes there's an increased risk of... Read more
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Type: Safety briefing
Permit to work - non-energised circuits
When working on an electrical system that should be isolated you need to prevent it from being switched back on. You can do this by following a permit-to-work system.How to use the formOur permit to work is split info four parts:Part A. The first section asks for specific information about the job. This... Read more
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Type: Form
Health and safety induction - contractor
When contractors arrive on site, you should complete a formal induction for their staff. Use our document to identify the points you need to cover. CluelessAlthough you're bound to have spent time informing contractors about your site rules and arrangements for working on your premises, it's unlikely... Read more
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Type: Form
Consultation policy
All employers have a duty to consult with their staff on health and safety matters. Our policy provides a path through the somewhat confusing legislation. The lawThe legal requirement to consult with workers is well established. The Safety Representatives and Safety Committees Regulations 1977 (SRSCR),... Read more
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Type: Policy
Work equipment reminder checklist
If staff forget items of work equipment, it could impact on safety standards. To stop this from happening, use our checklist. Where's your hard hat? Staff who work away from a central location must leave for the day equipped with everything they need. This includes all items of personal protective equipment... Read more
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Type: Checklist
Playground inspection record
Play equipment and play areas should be regularly inspected. But what types of damage and deterioration should you look out for? Our playground inspection record will set you on the right track. Inspection regimeWhilst you can't prevent every accident which might occur when children play, you have a... Read more
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Type: Form
Asbestos management policy
When asbestos is present in a building any work in the vicinity must be carefully controlled. Use our policy to make sure the material isn't accidentally disturbed.What's involved?To help you maintain control over the risks of asbestos-containing materials, we've produced a template Asbestos Management... Read more
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Type: Policy
Permit to work - high pressure water jetting
Use this permit to work to retain control over high pressure water jetting activities.Why use it?The risks of high pressure water jetting are less obvious than some construction and maintenance activities, but they're really quite serious. Not only can the water jet pierce the skin, but the activity... Read more
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Type: Miscellaneous
Occupational health in construction work
Safety briefing - occupational health in construction workIn its Construction Division's Plan of Work, the HSE announced that occupational health is one of its top priorities. Use our safety briefing to improve workers' awareness of occupational health issues.What's covered?Our briefing gives a hard... Read more
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Type: Safety briefing
Lift rescue checklist
If you are responsible for a passenger lift, you must ensure emergency arrangements are in place in case the lift malfunctions. Use our checklist to review the effectiveness of your plans.What's covered?Our Lift Rescue Checklist helps you to systematically check all the elements of your emergency plan... Read more
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Type: Checklist
Permit to work - work at height
If your staff or contractors carry out work at height, you have a legal responsibility to ensure that the work is done safely. Our permit to work will help you to fulfil your duty.What's covered?As described at the top of the form, the "Permit to work is to be applied to any work at height involving... Read more
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Type: Procedure
Emergencies checklist
If there's a serious disturbance at or near your workplace, e.g. a fire, flood or terrorist threat, would a well-rehearsed plan of action fall into place or would the result be more chaotic? Use our checklist to test your arrangements. Forward planningOur Emergencies Checklist will help you to review... Read more
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Type: Checklist
Lift rescue procedure
Use our lift rescue procedure to inform building users how to obtain help from properly trained staff or contractors.Why you should use the documentWhilst building users might work out how to raise the alarm if they get stuck in the lift, most won't give a second thought to what they might do if it happened... Read more
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Type: Procedure
Machine maintenance record
Although there's no legal requirement to keep a maintenance log for machinery, it's regarded as good practice. You can use our record to create one.Why you should use the documentThe Provision and Use of Work Equipment Regulations 1998 (PUWER) do not require employers to keep a maintenance log for machinery,... Read more
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Type: Form
Occupational health - fit for work report
If an employee makes you aware of a medical condition, you need to ensure that their job doesn't aggravate it. You can manage the process with our document. Legal positionThe Health and Safety at Work etc. Act 1974 imposes an explicit duty on employers to ensure the health, safety and welfare of their... Read more
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Type: Form
Annual subcontractor appraisal questionnaire
If you subcontract, it's important to check that any businesses you use are appropriately insured and capable of completing the work in a safe manner. Achieve this by using our document. It isn't difficultUsing our Annual Subcontractor Appraisal Questionnaire will help you to find out everything you... Read more
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Type: Form
Pre-start workplace safety checklist
When you arrive at a client's premises use our checklist to make sure that it's safe to start work. Setup When you arrive on site the facilities you were promised often fail to materialise and unexpected rules may be imposed which make the job harder. For example, you asked for an area to store materials... Read more
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Type: Checklist
Permit to work - hot work
Our permit can be used to control the fire risk from processes which use naked flames or give off high levels of heat or sparks.When and why do you need a hot work permit?As explained at the start of our document, the permit should be issued prior to any welding, grinding, hot air paint stripping, flame... Read more
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Type: Form
Asbestos condition report
If you have asbestos on your property, you're under a duty to check it regularly and record your findings. Manage the riskYour duty to identify the presence of any asbestos-containing material (ACM) is detailed in the Control of Asbestos Regulations 2012. In most instances, this will be achieved by instructing... Read more
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Type: Form
Permit to work - confined spaces
Working in confined spaces is a high-risk activity that can lead to fatalities if not managed properly. A permit can help you manage these risks and reduce them to a safe level.What's a confined space?Confined spaces are enclosed places of work where there are particular hazards, including a lack of... Read more
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Type: Form
Electrical safety policy
Electricity can be taken for granted, so it's easy to forget the number of accidents and fires it causes. Why not use our policy to help in managing these risks?Using the templateWe've written our Electrical Safety Policy so that it applies to the majority of businesses. Most will only need to make a... Read more
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Type: Policy
Christmas shutdown checklist
If you're closing your premises over the Christmas period, use our checklist to ensure that your property is protected while you're away.The risksUnfortunately the festive spirit isn't shared by everyone. Christmas is a prime time for arson and vandalism to take place. With this in mind, we've prepared... Read more
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Type: Checklist
Health and safety committee agenda
If you have a formal health and safety committee, it's a good idea to have a standard agenda to keep your meetings on track. This way you'll ensure that all the appropriate legal boxes are ticked. Why do you need it?It's permissible to consult with workers directly on health and safety matters in individual... Read more
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Type: Notice
Accident/incident reporting policy
Apart from being a legal requirement, proper accident investigation can help prevent further occurrences. Our sample policy makes staff aware of what you expect from them. Accident reportingUnfortunately, accidents are a fact of life and at some point your business is likely to be faced with one, so... Read more
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Type: Policy
Lifting operations policy
If you make use of cranes whether mobile, tower, overhead, lorry-mounted etc., or use other plant for lifting, such as excavators, you should have clear safety arrangements for their use. Why do you need it?Companies increasingly need to prove that they have high standards of health and safety, especially... Read more
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Type: Policy
Training matrix
If your safe systems of work identify that safety training should be completed, e.g. manual handling or the safe use of machinery, it's vital that you keep on top of who has done what and when. Our training matrix will help you to do this.Are staff trained and competent?In many business sectors, but... Read more
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Type: Calculator
Quick guide to RIDDOR 2013
Read our Quick Guide to RIDDOR 2013 for a rundown of the reporting requirements for accidents, incidents and diseases introduced in October 2013.RIDDOR 2013On 1 October 2013, the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR) replaced the previous 1995 version of... Read more
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Type: Miscellaneous
Health and safety committee constitution
If you're going to formally consult with employees on health and safety matters, you'll need a constitution to give your meetings some ground rules. What should it cover?Why do you need it?Smaller organisations can generally meet their legal duty to consult on health and safety without having a formal... Read more
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Type: Procedure
Method statement - safety procedure training record
Method statement/safety procedure training recordIf it's important that staff follow prescribed methods of work, you should set them out in a method statement or safety procedure. Any training given on these should be recorded in our document.Steps to followIf you're working on a construction site, you... Read more
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Type: Form
Outdoor catering checklist
If you're a food business or  organising an event which includes outdoor catering, you should pay attention to the safety of outdoor catering activities. Use our checklist to help you get it right.Starting from scratchNot only is food hygiene difficult outside of a commercial kitchen, but there are... Read more
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Type: Checklist
Register of health and safety legislation - work equipment
Our register provides a good summary of the law which may apply to your business. It's particularly useful if you're going for certification such as OHSAS 18001. This part is on the topic of work equipment.How should you use it?It's designed to set out the various pieces of core legislation which apply... Read more
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Type: Table
Young workers policy
Our policy will help you to set out your arrangements for protecting employees under 18 and work experience students. What's covered?A general statement sets out your commitment to protecting these more vulnerable staff and explains that you will comply with key features of the law including conducting... Read more
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Type: Policy
Odour complaint report
If you receive a complaint about an odour that may originate from your property, use our report to record all of the pertinent information.Fend them offIf you're on the receiving end of a complaint, although it may be tempting to dismiss it, doing so isn't a wise move - this approach may actually improve... Read more
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Type: Form
Confined spaces policy
If your staff or contractors work in confined spaces, use our policy to explain the risks and how they are controlled. What's covered?The document begins with a definition of "confined spaces", i.e. that these can be places with restricted access, fire and explosion hazards, toxic or oxygen deficient... Read more
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Type: Policy
Annual screening questionnaire - vibration
Use our questionnaire to check whether your employees are at risk from hand-arm vibration syndrome on an on-going basis.When should you use it?To comply with the Control of Vibration at Work Regulations 2005, you need to carry out health surveillance when a worker begins a job which exposes them to work... Read more
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Type: Form
Workplace health and safety - audit
If there are safety issues in your workplace, such as slip and trip hazards, you should take photos and insert them into a site inspection record. Hazard spottingSometimes, significant issues are only identified when you go out looking for them. This is where our Workplace Health and Safety Audit document... Read more
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Type: Checklist
Method statement evaluation
Use our method statement evaluation to check that what you receive from a contractor is OK to use and that the key points are covered.Why do you need it?Clients have a responsibility for the safety of a contractor's work. So when any significant maintenance, repair or construction work is undertaken... Read more
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Type: Form
Initial screening questionnaire - vibration
Use our questionnaire to establish whether your employees are at risk from hand-arm vibration syndrome.When should you use it?To comply with the Control of Vibration at Work Regulations 2005, you need to carry out health surveillance when a worker begins working with: hand-held vibrating toolshand-guided... Read more
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Type: Form
Register of health and safety legislation - management
Use our register to list the health and safety legislation which applies to your business. This will help to show how it affects you and whether you have it covered. Why do you need it?Organisations which wish to work towards a certificated safety management standard, such as OHSAS 18001, will want to... Read more
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Type: Table
50-point plant safety checklist
If you have plant and machinery, it's vital that everything is safe to use. Completing our checklist should help you to spot any potential problems and may prevent accidents or damage.Vital checks If you hire in plant or machinery, or if you have your own, don't assume that it's always safe to use. Our... Read more
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Type: Checklist
Health and safety arrangements - audit
Although you might think that your health and safety policy is effective and risk assessments have been completed, an audit frequently proves otherwise. Our audit document will assist you in evaluating your procedures.Why do you need it?Many people assume that having a health and safety policy in place... Read more
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Type: Procedure
Weil's disease policy
If your staff are at risk of Weil's disease (otherwise known as Leptospirosis), it's essential that you take some simple precautions to protect them from infection. Set out your arrangements in a Weil's disease policy.What is Weil's disease?Anywhere frequented by rats will be contaminated by their urine.... Read more
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Type: Policy
Directors' health and safety checklist
Directors are more likely than ever to get the blame when there's a health and safety incident. Using our checklist will help them to avoid legal action. What's covered?Directors and other senior managers need to show that they take reasonable care. A good place to start is with recommendations from... Read more
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Type: Checklist
Subcontractor management policy
If you carry out work through subcontractors, use our policy to demonstrate how you maintain control over their health and safety standards. Why do you need it?Under the Management of Health and Safety at Work Regulations 1999 and the Construction (Design and Management) Regulations 2015 (CDM), those... Read more
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Type: Policy
Gritting plan
If your premises has external areas, then you need to be prepared for snow and ice. Use our gritting plan to set out your arrangements.Why do you need it?If you don't have a plan for ice and snow, then there could well be accidents and injuries. You may also receive claims for compensation. Having an... Read more
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Type: Form
Method statement and risk assessment
So that your staff and others are made aware of the safe systems of work to be followed on your construction project, set them out in a method statement. This should be supported with a risk assessment. What's  covered?The first page provides space to insert company logos and the details about your... Read more
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Type: Procedure
Manual handling policy
If your staff carry out significant manual handling tasks, use our policy to make your arrangements clear.What's covered?Our Manual Handling Policy sets out the current legal position and then goes on to describe the arrangements you have in place to manage the risks.There are spaces for you to fill... Read more
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Type: Policy
Daily excavations form
Guidance issued by the HSE suggests that excavations should be inspected each shift before work starts and the results recorded. You can use our template to record your findings. Site details You should use the first part of the form to identify the "Site details". This should include the site address... Read more
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Type: Form
Non-compliance report
If staff are caught breaking your health and safety rules you should consider making a record of what's happened. Use our non-compliance report for this purpose.Why do you need it?Staff who flout health and safety procedures not only place themselves or others at risk of harm, they also potentially leave... Read more
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Type: Document
Permits to work policy
When construction or maintenance work carries a potential risk of serious injury - it's good practice to use a permit to work. Why not set out your policy on the topic using our template?What's covered?The Permits to Work Policy has scope for you to tailor it to your own requirements. It begins with... Read more
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Type: Policy
Contractor briefing
When contractors' employees or subcontractors arrive on site you need to exchange information about any risks created by the work and explain the fire procedures etc. Use our briefing to provide a prompt of what's needed.What's  covered?Our document is designed to be tailored to your particular needs.... Read more
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Type: Checklist
Workplace transport policy
If you have control over any external space which is used by vehicles, then it's a good idea to have a policy on workplace transport. Our policy will help you.Why have a policy?Any employers with five or more employees are required to write down their policies and arrangements for health and safety.... Read more
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Type: Policy
Vibrating tools policy
If your staff use hand-held power tools, such as strimmers, chainsaws, hammer drills etc., then you'll need to comply with the Control of Vibration at Work Regulations 2005. Use our policy to set out your arrangements.What's covered?Our policy starts with a general statement showing your commitment to... Read more
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Type: Policy
Register of permit issuers
If tasks are high risk then you may want to issue a permit to work before the work is allowed to start. Keep a register of who is authorised to issue these documents with our register of permit issuers.How to use the formYou should complete the types of permit to work used within your organisation in... Read more
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Type: Form
Maintenance authorisation list
You want your in-house maintenance staff to use their initiative but without putting themselves at risk. So use our maintenance authorisation list to make it clear what they're allowed to do.How to use the formOur Maintenance Authorisation List is designed to make it a relatively simple task for you... Read more
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Type: Checklist
Slips trips and falls policy
Slips, trips and falls policySlipping and tripping accidents are one of the most common causes of injury at work. Use our policy to set out your arrangements for preventing them.What's covered?This policy is designed for you to adapt to your particular workplace, so there are prompts throughout to remind... Read more
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Type: Policy
Compressed air use policy
 It's been identified that many businesses waste energy and create unnecessary carbon emissions because they don't use compressed air equipment efficiently. This policy will help you to cut bills and emissions.Why bother?Compressed air production accounts for 10% of all the electricity consumed by industry... Read more
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Type: Policy
Permit to work - roof work
If you have work completed on your roof, then you have a legal responsibility to ensure that it's done safely. Our permit to work will help you to fulfil your duty.What's coveredYou should use the Permit to Work - Roof Work whenever work is to be completed on your roof, whether by contractors or in-house... Read more
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Type: Form
Occupational health policy
If your workplace uses hazardous substances or processes, your employees' health could be at risk. Have a dedicated policy in place to set out how you will manage these potential risks.Managing occupational healthIf you're a larger business, or even an SME whose employees work with hazardous substances,... Read more
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Type: Policy
Homeworking checklist
Homeworking is becoming more commonplace. However, you still have responsibilities for your employees' health and safety. Our checklist can help you manage them.Managing homeworkingYou may have some employees who work from home a day or two a week in order to accommodate family commitments. If so, you... Read more
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Type: Checklist
H&S assessment - work experience
If you're sending pupils on work experience placements, it's important that you identify whether a potential host has suitable arrangements in place to manage health and safety risks.Checking a potential host's arrangementsEach year, schools and colleges place many thousands of pupils in workplaces so... Read more
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Type: Form
Workplace environment policy
Setting out your workplace environment policy makes it clear that you've met the legal requirements, plus it helps to manage staff expectations.When to use the policyIf you're drawing up health and safety policies to cover all aspects of your workplace, then it's sensible to also include one on the workplace... Read more
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Type: Policy
Authorisation to operate a fork lift truck
Because of the significant risks associated with the fork lift truck operations, it's vital that any untrained people keep well away. It's equally important for you to regularly make it clear to drivers that if they choose to operate the trucks in an unsafe manner it won't be tolerated.Keep control of... Read more
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Type: Agreement
Potential claim report
The advent of "referral fees" and "no-win, no-fee" solicitors has fuelled the compensation culture in which we now find ourselves. However, if you provide your insurer with sufficient information about a potential claim, it may help to reduce the size and number of payouts. Why use this document?Because... Read more
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Type: Form
Permit to work - lift shafts
When contractors or in-house staff work in the lift pit or on top of the lift car, there are some obvious and serious risks. Control the work by using our permit to work - lift shafts document.Who should use it?The permit should be issued by someone who has a basic understanding of the safety mechanisms... Read more
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Type: Form
Fork lift truck policy
In the UK every year, around 400 workers are seriously injured in fork lift truck (FLT) accidents. If you use FLTs on your premises, use our policy to set out your arrangements for using this equipment safely.Why you need the policyEmployers with five or more employees are required to write down their... Read more
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Type: Policy
Exposure to blood and bodily fluids report form
If staff are at risk of contact with blood or bodily fluids, then you'll need to be ready to respond. Our form will help you to record the details of what happened, to whom and the follow-up actions taken.When to use the formWhilst you take the precautions you can to avoid staff coming into direct contact... Read more
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Type: Form
Pallet racking checklist
You should inspect racking regularly for signs of damage and defects. Use our checklist to guide you through the process.Legal positionRacking is classed as work equipment and is therefore covered by the Provision and Use of Work Equipment Regulations 1998, which state that employers have a responsibility... Read more
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Type: Checklist
Permit to work - energised circuits
Work completed on electrical installations should be controlled with the use a permit-to-work system. This is of great importance when the work in question is on a live system. Manage the risksOur permit to work sets out the control measures that should be applied when working on electrical systems.... Read more
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Type: Form
Fork lift truck management checklist
If you use fork lift trucks in your workplace, then you're probably well aware of the dangers. But apart from training the drivers what else do you need to do? Our management checklist will help.What's covered?Our checklist is designed as a quick and easy test of whether you're doing what's required.... Read more
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Type: Checklist
Scope of consultancy services form
If you appoint a health and safety consultancy to assist you, then it's very helpful to make sure there is a clear division of responsibilities. Our form will enable you to do this.How to use the formThis form should be used at the beginning of your agreement with the consultancy. It will help to define... Read more
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Type: Checklist
New premises checklist
When moving, it's vital to scrutinise the proposed premises for health and safety issues. If ignored, they may cause you additional expense after the purchase or tenancy agreements have been signed. Avoid nasty surprisesIf you fail to check a new premises properly, you could be in for some expensive... Read more
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Type: Checklist
First aid kit contents checklist
If a ready-stocked first aid kit doesn't meet your organisation's particular needs, you can make up your own. If you need some help, just run through our contents checklist in order to ensure that you leave nothing out.Contents of first aid kitsOne area which can cause confusion relates to the contents... Read more
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Type: Checklist
Lone worker contact details form
If your staff work off site on their own, then you'll need to make sure that you have their emergency contact details to hand. Use our form to keep a record.Using the formThe form is designed so that you can record and periodically review the information you hold on lone workers. Although you may feel... Read more
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Type: Miscellaneous
Accident reporting procedure
In the event of an accident it's important that staff and managers know what to do. To save time and ensure your rules are obvious, use our accident reporting procedure.What's covered?This procedure is designed as a single page flow chart which you can display in the workplace, e.g. close to the first... Read more
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Type: Procedure
Record form for inspections
If you've had a visit from a health and safety inspector, it's a good idea to write some notes to help you to recall the details at a later date. Use our Record Form for Inspections for this purpose.Why you need the formFollowing a visit you can be sure that the inspector will be writing their own detailed... Read more
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Type: Miscellaneous
Shower cleaning record
If you have a shower on the premises, then you'll need to make sure you control the risk of Legionnaire's disease. Our Shower Cleaning Record will help.Why you need our formLegionella bacteria can grow anywhere that water is allowed to sit at a warm temperature. Showers are a bigger risk than most other... Read more
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Type: Miscellaneous
Food safety policy
If you prepare, sell or serve food or drinks on your premises, you need to ensure that basic food hygiene standards are met and maintained. To set out your position on food safety, use our policy.Fit for consumptionWhen staff or customers buy food and drink they have a right to expect that what's presented... Read more
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Type: Policy
Record of dead legs and infrequently used outlets
Our record will help you to identify areas in your water system at risk from legionella bacteria so you can take action to prevent a problem from arising. Why you need our documentHSE guidance recommends that those responsible for premises should take certain precautions against Legionnaire's disease.... Read more
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Type: Miscellaneous
Safety procedure
For some tasks you need to provide staff with explicit guidance on how it should be completed safely. To ensure that you cover all points without complicating matters, make sure that your documents are simple and understandable. Descriptive documentIf your staff complete tasks which have an element of... Read more
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Type: Procedure
Kitchen pest control checklist
If you have a staff canteen or a food business, you need to be sure that you have robust risk controls in place to prevent pest infestations. Using our kitchen pest control checklist will help. What's covered?This form contains 21 questions, which are divided into two sections: "General condition of... Read more
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Type: Checklist
Visitor health and safety policy
Controlling the health and safety of visitors can be much harder than for employees because you don't have the opportunity to train and influence them.  Our Visitor Health and Safety Policy will help you to develop your own policy in this important area.What's covered?Our Visitor Health and Safety Policy... Read more
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Type: Policy
Lifejacket checklist
If your staff use automatic self-inflating lifejackets, they will need to carry out regular checks. Our Lifejacket Checklist will help them to understand what's needed.How to use itBefore you use this checklist obtain a copy of the manufacturer's instructions for your particular type of lifejacket. These... Read more
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Type: Checklist
Monthly tap water temperature record
Where a risk of legionella has been identified within your water system, you'll need to implement a temperature monitoring regime. Use our monthly tap water temperature record to record your results.How to use itBefore you start it's useful to allocate a unique reference number or code to each outlet.... Read more
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Type: Miscellaneous
Quick premises health and safety checklist
If you're aware that you're going to have a safety inspection, you'll want to give the place a quick once over. That's where our Quick Premises Health and Safety Checklist comes in. How to use the form This checklist is designed to cover the basic issues which will raise immediate concerns with a visiting... Read more
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Type: Checklist
Matters of evident concern checklist
The HSE has employed the services of some 4,000 building inspectors to pick up on safety issues during visits to construction sites. To ensure you don't fall foul of them, use our checklist.InspectionsIn a bid to catch more construction firms out, the HSE has gone into partnership with the Building Control... Read more
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Type: Checklist
Welding operations checklist
Because of the inherent risks associated with welding, it's vital that you manage the task safely. To ensure that you're getting it right, use our new Welding Operations Checklist.  Important to get rightWith welding, there's no room for movement when it comes to following safe systems of work. Get... Read more
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Type: Checklist
Tips for fuel efficient driving
Changing the way we drive can create significant fuel savings, so it's well worth a little effort. Our Tips for Fuel Efficient Driving provide a handy briefing note on the subject which you can give to staff.What's coveredThis briefing note is divided into three main headings: "Preparing your vehicle",... Read more
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Type: Miscellaneous
Staff kitchen safety rules
Staff kitchens have a reputation for being badly looked after by those who use them. Our Staff Kitchen Safety Rules will help to set out your expectations and enforce some discipline.Using our templateAdapt the template to suit your own particular situation including any specific extra issues, then display... Read more
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Type: Procedure
Contractor appraisal questionnaire - environment
Before you appoint contractors to undertake construction work, it's a good idea to check out their environmental credentials. You can do this by adding some supplementary environmental questions to your contractor appraisal questionnaire.Green evaluationOur Contractor Appraisal Questionnaire covers the... Read more
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Type: Miscellaneous
Detailed assessment - pushing and pulling
If your staff complete tasks which may involve significant manual handling, notably pushing and pulling, you need to take a close look at the risks involved and identify ways of carrying them out safely.Detailed assessmentThe risks associated with tasks that require significant manual handling - including... Read more
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Type: Risk assessment
Document issue record
To stop your staff from telling inspectors that they've never seen your safety documentation, ask them to sign a document to state that they have been read and understood.   ProofOur Document Issue Record asks you to identify the document being issued, the date and time it was issued and the name... Read more
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Type: Miscellaneous
Detailed assessment - lifting and carrying
If your staff complete tasks which may involve significant manual handing, you need to take a close look at the risks involved and identify ways of completing them safely. Detailed assessmentThe risks associated with tasks that require significant manual handling are well known - especially when it involves... Read more
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Type: Risk assessment
Window and glazing safety checklist
It's easy to overlook windows when making safety checks, but staff and window cleaners can still be at risk from poor design and condition. Our Window and Glazing Safety Checklist can help combat these concerns.Using the formAs part of your legal duty, you need to check the safety of your windows and... Read more
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Type: Checklist
Young persons checklist
Young workers are those who are over the school leaving ag    e of 16 but under 18. Employers need to take additional responsibility for such people because of inexperience in the workplace.Managers in particular have a responsibility for the supervision of all young people who work for them. It should... Read more
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Type: Checklist
Office inspection checklist
If you are responsible for the safety of your office then you can use our new office inspection checklist to monitor all of the health and safety aspects.Office safetyEach part of our document deals with a different subject that you should be checking to ensure that your office is a safe environment... Read more
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Type: Checklist
Building condition checklist
It's a good idea to periodically check the condition of your premises to ensure that it's being properly maintained and not placing staff and visitors at risk. Use our Building Condition Checklist to carry out a survey.PlanningCarrying out routine checks on a building's condition will enable you to spot... Read more
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Type: Checklist
Health and safety policy arrangements
Health and safety policy - arrangementsEmployers with five or more staff are legally required to have a written health and safety policy. Our Health and Safety Policy - Arrangements template will help you to write the last section of your policy.How to use the documentHealth and safety policies are comprised... Read more
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Type: Policy
Project risk assessment information
If you use generic documents but are asked to make them project-specific, you can do so by attaching a front sheet that includes the required information.Same risks, different sitesIf your staff carry out very similar tasks on numerous sites, completing new risk assessments each time they visit a new... Read more
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Type: Miscellaneous
Work at height rescue plan
If staff work at height using a harness or other fall arrest equipment, you need to create a rescue plan to help them back to safety if they fall.The problemAlthough rescue equipment such as a fall arrest harness will prevent staff from falling to the ground, if they're left suspended, they can suffer... Read more
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Type: Miscellaneous
Agency health and safety letter
If you're hiring temporary workers via employment agencies, you need to do what you can to ensure the health and safety of the hired worker.Using our letterWe recommend that before you enter into an agreement with an agency, you send them a letter detailing the basic outline of the job and include information... Read more
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Type: Letter
Health and safety policy organisation
Health and safety policy - organisationHealth and safety policies comprise three parts: a general statement of commitment; a description of the responsibilities allocated to fulfil the policy (known as your "Organisation"); and details of the "Arrangements" for health and safety. This Health and Safety... Read more
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Type: Policy
Internal lighting checklist
Good lighting in the workplace is essential for the health, safety and comfort of staff, and the proper management of lighting has further safety and environmental implications. Use our Internal Lighting Checklist to ensure you've got it covered.How to use the formThis checklist is split into two sections... Read more
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Type: Checklist
Fit note checklist
Fit notes are issued by GPs to advise people who are on sick leave for over seven days whether, with additional support from their employer, they could return to work. However, any return may result in health and safety issues if there is any degree of incapacity. Use our Fit Note Checklist to help you... Read more
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Type: Checklist
Health and safety policy statement
If you employ five or more staff, you're required to have a written statement describing how you manage health and safety. If you find this a difficult task, our policy can help get you started.Policy statementIf you employ five or more members of staff (including those working part-time), the Health... Read more
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Type: Policy
Rules for first aiders-appointed persons
Rules for first aiders/appointed personsAs with any aspect of the employment relationship, it's important that you make it clear to those with first aid duties, just what you expect of them. With this in mind, issue some simple rules so they know what they should and shouldn't do.Creating the rulesIrrespective... Read more
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Type: Policy
Letters to GP
Dealing with an absent employee's GP over long-term sickness absence can be frustrating due to the lack of information provided. You can combat this by using a letter to obtain the necessary details.Dealing with GPsAt some point you're likely to need to deal with an employee's GP, and for many businesses... Read more
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Type: Letter
Loading bay checklist
If your business is large enough to have an allocated goods in/goods out area, it can introduce new risks into your business. So why not use a loading bay checklist to help you keep them to manageable levels?Managing the risksDepending on the nature and size of your business, you may have a dedicated... Read more
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Type: Checklist
Vibration tools safety checklist
You are now required to be proactive in reducing the level of vibration to which staff are exposed when using tools. So why not use a checklist that's designed specifically to help you do this?Dealing with vibration hazardsFollowing a Court of Appeal case, you're now expected to be proactive in reducing... Read more
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Type: Checklist
Pallet truck safety checklist
If you have frequent deliveries, but not enough to need a fork lift, you may use a pedestrian-controlled pallet truck to move goods around. If so, take a look at our checklist to help you do this safely.Pallet truck safetyIf the volume and/or weight of deliveries coming into your business justify it,... Read more
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Type: Checklist
Grounds maintenance health and safety policy
It's easy to forget about grounds maintenance employees, but their work can be really hazardous. Our Grounds Maintenance Health and Safety Policy will help you to manage these activities.How to use the policyObviously, not all grounds maintenance staff have exactly the same job description. Some could... Read more
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Type: Policy
Average noise levels
New noise legislation has led to a big reduction in the workplace sound levels that are legally permissible. For this reason, we have included a table to help you assess how loud typical work activities can be in practice.Average noise levelsAs one of the effects of the Control of Noise at Work Regulations... Read more
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Type: Miscellaneous
Preliminary COSHH assessment
If you're a low to medium-risk business, you may find that a full COSHH assessment is unnecessary. In order to identify if this is the case, consider using our preliminary COSHH assessment form.Preliminary coshh assessmentIf you use many chemicals, or just wish to avoid unnecessary work, you may choose... Read more
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Type: Miscellaneous
Site rules for contractors
In order to ensure that a construction project is carried out safely and with minimum stress, it's useful to have a series of ground rules in place. This allows both you and the contractor to know what each can expect from the other.Site rulesWhilst the planning of any building work is important, you're... Read more
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Type: Procedure
Mobile workers safety policy
If you have large numbers of staff that spend their time off-site, it would be useful to formalise your arrangements into a policy document. We've created a detailed document to get you started.A formal policyIf you have numerous mobile workers, or even a few who spend much of their time out on the road,... Read more
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Type: Policy
Premises safety checklist
Protecting your premises is important to prevent a trespasser from bringing a claim against you as a result of any injury suffered. Our checklist can provide useful tips to help you do this.Premises securityProtecting your premises from trespassers is vitally important. However, this isn't just due to... Read more
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Type: Checklist
Asbestos hotspot checklist
Unless you know that it's been removed, it's likely that any premises built before 1999 will contain asbestos. As you have a duty to identify if it's present, use our checklist to help locate the most likely areas.Asbestos legislationWhilst asbestos is a hazardous substance, it doesn't come under the... Read more
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Type: Checklist
First aid room checklist
If you have a first aid room, use our checklist to help you ensure that it's correctly stocked. That way, you can avoid wasting money on equipment that you don't need.First aid room checklistFirst aid rooms should be provided where an assessment shows a need for them. Luckily, this gives you a degree... Read more
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Type: Checklist
Vehicle maintenance procedure
No matter how good your maintenance procedures are, one risk that can't be eliminated is that of a vehicle breakdown. However, you can reduce the risks by issuing mobile workers with a basic procedure.Vehicle maintenance procedureNo matter how good your planning and control measures are, you can never... Read more
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Type: Policy
Sanitary and washing facilities checklist
Legislation on workplaces lays down certain standards for sanitary and washing facilities that you're required to follow. An easy way of ensuring that you're doing this is to work through our checklist.Maintaining facilitiesThe provision and maintenance of washrooms are important for good standards of... Read more
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Type: Checklist
Vibration tools safety procedure
As vibration tools can cause health problems if not used properly, it's important to instruct new staff on their safe use. Do this by incorporating a safety procedure into your induction training.Vibration tools safety procedureAs part of good safety management and with an eye on reducing your exposure... Read more
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Type: Procedure
Safety harness procedure
Harnesses are complex pieces of personal protective equipment, which need to be checked before use, used in the correct way, and cleaned and maintained afterwards.Using our procedureOur Safety Harness Procedure can be tailored to suit the needs of your business. For example, you may wish to include... Read more
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Type: Procedure
Work at height checklist
Construction work involves a serious risk of falls. In order to help you reduce the risk, use our checklist to help you plan and safely manage the work.Work at heightWe have included a variety of documents which will help you plan and manage work at height. Since the introduction of Work at Height Regulations... Read more
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Type: Checklist
Contractual terms health and safety
Contractual terms - health and safetyAs part of good health and safety management, you may need to strengthen your position by putting matters on a contractual basis. To help you do this, we have included a range of common terms.Safety-related contractual termsYou can easily come unstuck as a result... Read more
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Type: Clause
Dermatitis management checklist
Dermatitis can affect employees in any workplace, not just those where dangerous chemicals are used. So if an employee says that they have a problem, use our checklist to find some answers.Managing dermatitisAccording to government figures, occupational dermatitis is responsible for around four million... Read more
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Type: Checklist
Cash handling checklist
If you handle large quantities of cash, it's important to manage its safety as well as that of those who handle it. With this in mind, we have devised a cash handling checklist to help you do this.Security measuresAnother category of employee who may be at risk is those who handle cash as part of their... Read more
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Type: Checklist
Manual handling management checklist
About a third of all over three-day injuries are caused by manual handling. Therefore you need to adopt a thorough approach that looks at the legal requirements and checks you've implemented some practical solutions. That's where our checklist comes in.Legal burdenOur Manual Handling Management Checklist... Read more
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Type: Checklist
Foreign travel policy
Having a checklist is only part of the process of managing any foreign travel risks. In order to give it status, it should be part of a wider policy. We have provided a sample to give you an idea of what to include.Responding to increased risksDepending on which part of the world staff will travel to... Read more
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Type: Policy
Machinery purchasing safety checklist
Buying machinery is a big investment for any business and there are numerous issues to consider. In order to give you a head start, work through our checklist to help ensure that it's fit for its purpose.A purchasing checklistBuying new or even used machinery represents a major investment. However, cost... Read more
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Type: Checklist
Bomb threat checklist
Whilst the risk of a terrorist attack is small for most businesses, it's still advisable to be prepared. Our bomb threat checklist can help you do this by allowing you to record key details to pass on to the police.Bomb threatsWhilst the threat of a conventional terrorist attack is small for the majority... Read more
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Type: Checklist
Slips and trips checklist
A common cause of accidents is slips and trips. One way of reducing the likelihood of such accidents arising is to use our checklist.Managing the risksA major cause of workplace accidents is poorly maintained walkways and inadequate cleaning. In order to reduce the likelihood of such accidents happening,... Read more
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Type: Checklist
Kitchen checklist
Even if you only have a corner containing a microwave, you need to keep it clean and maintain the equipment. This is where a kitchen checklist can help; it's also ideal for full sized kitchens.Caring for your kitchensMany office based premises provide some form of kitchen facility for staff. This could... Read more
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Type: Checklist
Volunteer policy
If you use volunteers to help out occasionally, you still have health and safety responsibilities towards them. So to avoid any doubt, put a policy in place that describes how you will manage these volunteers.Managing volunteersA growing number of businesses use volunteers to provide assistance on a... Read more
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Type: Policy
Noise at work policy
With recent changes to noise legislation, it makes sense to have a policy in place that clarifies your legal duties as the employer. Ours can easily be modified to suit your own particular needs.Noise at work policyAs a result of the more stringent requirements laid down in the new Control of Noise at... Read more
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Type: Policy
Alcohol policy
With 17 million sick leave days being taken a year due to alcohol misuse, it's vital that you have a policy in place that sets out some ground rules for staff. Ours covers the key areas.Alcohol at workAccording to the Alcohol Concern Quarterly Information and Research Bulletin for Winter 2006, 17 million... Read more
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Type: Policy
Electrical hand tool checklist
A variety of electrical hand tools can now be found in the modern workplace, each presenting its own hazards. To help you manage them, we have created a checklist.Electrical hand tool checklistThe second part of our combined procedure and checklist is the Electrical Hand Tool Safety Checklist. This helps... Read more
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Type: Checklist
Whole body vibration checklist
Recent legal changes require you to assess the risks arising from work activities that can cause whole body vibration. If you need some assistance in doing this, then use our checklist.Whole body vibrationIf you use machinery or vehicles which cause vibration throughout the body, a Whole Body Vibration... Read more
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Type: Checklist
Legionella management policy
Legionella bacteria grow in systems wherever water is stored or stagnates between 20ºC and 50ºC. The bacteria are spread in droplets which, when inhaled, can cause Legionnaires' disease, a potentially fatal condition. Our legionella management policy will help you to set down your arrangements for... Read more
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Type: Policy
Laptop health and safety policy
Whilst laptops have undoubtedly boosted the productivity of staff outside the office, they can lead to aches and pains if misused. To combat this, introduce a Laptop Health and Safety Policy.Safe use of laptopsLaptops are now a vital piece of office equipment for many employees. However, they can cause... Read more
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Type: Policy
Chemical storeroom checklist
If you use enough chemicals to justify a dedicated chemical storeroom, you will need to ensure that you manage it safely. Our three-part checklist can help you do this. Chemical storeroom checklistIf you store large quantities, or a wide variety of chemicals on-site, you may find it helpful to use a... Read more
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Type: Checklist
Use of chemicals at work policy
If you use chemicals as an integral part of your work process, it makes sense to have a separate policy that details how you approach their safe use. So why not use ours to help get you started?A standalone policyIf you use lots of chemicals, you may wish to consider having a standalone Use of Chemicals... Read more
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Type: Policy
Ventilation checklist
You may not think about ventilation until staff complain that it's too hot or cold. So why not check on its effectiveness between maintenance checks? Our checklist is designed to help you do this.Making extra checksYou may find it useful to make a periodic assessment of the effectiveness of your ventilation.... Read more
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Type: Checklist
Pregnancy health and safety checklist
Some 97% of potential pregnancy-related tribunal claims involve failure to carry out a risk assessment. This is why we've included a checklist to help you identify any hazards that your assessment should cover.PregnancyAccording to research carried out by the Equal Opportunities Commission, 97% of potential... Read more
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Type: Checklist
Equipment safety checklist
The volume of electrical equipment that you have can easily add up, so it's important that you have safe systems of work in place to govern its use. Our checklist can help you monitor them.Equipment safety checklistOnce you've purchased equipment, you need to introduce safe systems of work. This is where... Read more
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Type: Checklist
Letter to employee health questionnaire
Letter to employee - health questionnaireIf you have concerns over an employee's fitness to work, you may want them to complete a health questionnaire. If so, issue a covering letter to explain exactly what's happening and why.Letter to employeeThere may be circumstances where you want existing employees... Read more
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Type: Letter
Workplace drug policy
With drug use having increased in recent years, it could have a detrimental impact on your workplace. For this reason, you should use a drug policy to manage the potential risks arising from misuse.Dealing with drugsA survey carried out by Time Out magazine found that one in three workers admitted to... Read more
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Type: Policy
Risk assessment management checklist
Contrary to popular belief, the risk assessment process is not a one-off event. It's something that must be monitored and managed constantly. To ensure that you stay in control, use our Risk Assessment Management Checklist.A guide to the processKeeping on top of the risk assessment process can be a tricky... Read more
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Type: Checklist
Work experience checklist
Whilst offering work experience placements can be a useful recruitment tool, it can also present safety risks due to a youngster's lack of awareness. So combat this by introducing a checklist.Work experienceWork experience students and young workers under the age of 18 years, enjoy specific protection... Read more
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Type: Checklist
Safety harness record of issue
If your employees use safety harnesses, you need to keep track of when they're issued and to whom and to make sure they've received a detailed safety check.Record of issueOur new Safety Harness Record of Issue form is designed to complement our detailed Safety Harness Inspection Checklist. The record... Read more
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Type: Miscellaneous
Lone worker health and safety policy
Lone worker policyDue to the risks that can arise from staff working alone, it's important that you have a lone worker policy in place to help you manage them.Managing lone workingLone working is another potential threat to staff safety. Therefore, it's important for any business which allows staff to... Read more
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Type: Policy
Safety harness inspection checklist
Whilst users should be trained to check their fall arrest harnesses before they use them, you can't rely on that alone. You also need a more detailed check by someone, e.g. a supervisor, and this should be recorded.Using our checklistOur Safety Harness Inspection Checklist is designed for recording a... Read more
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Type: Checklist
Work activities information sheet
If you wish to contact an employee's GP about their ability to continue carrying out manual handling tasks, you can attach a sheet that gives detailed information on their work activities. Ours can get you started.A return to workMuch has been made of the rehabilitation of long-term sick employees back... Read more
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Type: Miscellaneous
Workplace transport checklist
If your premises include areas used by vehicles, you will have obligations under the Workplace (Health, Safety and Welfare) Regulations 1992. Our workplace transport checklist will help you to assess whether you've done all you should and to identify if there are improvements to be made.What it coversThe... Read more
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Type: Checklist
Training policy
Due to the risk of accidents, the need to ensure staff are adequately trained doesn't stop with the induction process. Therefore, it's advisable to ensure that you have a comprehensive policy in place.Training policyProviding an acceptable level of information, instruction and training doesn't stop after... Read more
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Type: Policy
Medical consent form for GP and occupational health advisor
Before you can obtain any information on an employee's fitness to work, you must get their written permission. This can be done by issuing a medical consent form that sets out what you want, and why.Medical consent formBefore you can obtain information from an employee's GP or an independent occupational... Read more
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Type: Miscellaneous
Construction supervisor's checklist
You probably realise that you need to monitor site safety, but are you sure of what to check, and do you have a record of the checks made? If the answer is "no", our Construction Supervisor's Checklist should help.When and how to use the formThe checklist is aimed at those supervising small-scale construction... Read more
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Type: Checklist
Accident claim management checklist
Accident claim - management checklistSince the introduction of "no win, no fee" legislation, many employers have experienced an increase in claims against them. To play it safe, use our checklist to ensure that you have the right information to hand.Managing accident claimsUnfortunately, accidents are... Read more
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Type: Checklist
Homeworking health and safety policy
Homeworking policyIf homeworking is a common occurrence in your business, or is likely to become so, consider having a separate policy to cover it. Ours concentrates on the needs of this particular group of employees.Purpose of homeworking policyDepending on the degree to which off-site working features... Read more
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Type: Policy
New and expectant mothers policy
Employees who are pregnant or have recently given birth need extra care and attention to protect them from workplace hazards. Use our policy to demonstrate that you have all the health and safety laws in this area covered.What's included?The policy focuses on the risk assessment requirements affecting... Read more
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Type: Policy
Manual handling checklist
Assessing the risks to staff from manual handling is a legal requirement. To help you do this, we have introduced a checklist that can be used in a variety of different working environments.Reducing handling risksApart from the fact that assessing manual handling operations is a legal requirement, the... Read more
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Type: Checklist
Mobile access towers checklist
Since work at height legislation was introduced in 2005, there has been an increasing need to use safer forms of access in order to carry out such work. With this in mind, use our checklist in order to ensure that all those using a mobile access tower do so safely.Mobile access towers (mat)Even though... Read more
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Type: Checklist
Legionella checklist
If not well managed, legionella bacteria can build up in your water system and lead to Legionnaire's disease. This can be avoided by using our checklist.Managing legionella risksThe fact that you provide washrooms means that you have hot and cold water systems in your premises and these can be a breeding... Read more
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Type: Checklist
Stress at work health and safety policy
Stress at work policyWith stress related problems now being the second biggest cause of sickness absence, you should have a stress policy in place. Take a look at ours to help you avoid any unnecessary absences.Stress at workAccording to recent research, stress in the workplace is now the second most... Read more
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Type: Policy
Visitor safety checklist
As you have legal responsibilities for the safety of visitors as well as staff, you need to ensure that they are safe in using your premises. We've designed a visitor safety checklist to help you.Visitor safetyIrrespective of whether the general public has access to your workplace, you're likely to have... Read more
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Type: Checklist
Electrical equipment inventory
With the sheer volume of electrical equipment now found in a typical office, it's easy to miss items that need portable appliance testing. Avoid this in future by using an inventory to record equipment details.Electrical equipmentOffices contain a variety of electrical equipment and it can be easy to... Read more
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Type: Miscellaneous
Asthma management checklist
Asthma due to workplace exposure is now the most frequently reported disease. As a sufferer may never work again, you should assess the potential risks. Our checklist can help you do this.Managing asthmaOne health hotspot that has received much media attention recently is occupational asthma. This refers... Read more
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Type: Checklist
Electrical hand tool safety procedure
A variety of electrical hand tools can now be found in the modern workplace, each presenting its own hazards. To help you manage them, we have created a procedure.Electrical hand tool safety procedureWhere training in the use of hand tools is necessary, you may want to consider producing a brief overview... Read more
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Type: Procedure
Ventilation checklist - local exhaust extraction
You may not think about ventilation until staff complain that it's too hot or cold. So why not check on its effectiveness between maintenance checks? Our checklist is designed to help you do this.Making extra checksIf you have workshops that generate dusts and fumes, a more specialist Ventilation Checklist... Read more
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Type: Checklist
Housekeeping checklist
Whilst good housekeeping is important and conveys the right image to clients, it makes sense for a business with only a few offices to have an all-in-one checklist. Ours should get you on the right track.Good housekeepingHousekeeping is an issue for all businesses. However, if your premises only consist... Read more
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Type: Checklist
Procedure for using mobile access towers
Whilst mobile access towers are safer to use than ladders, their incorrect set-up and use can lead to death and serious injury. For this reason, consider using our procedure as a means of training users in how to operate them safely and with minimum risk.Mobile access towersMobile access towers (MAT)... Read more
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Type: Procedure
Guide to material safety data sheets
Guide to safety data sheetsSafety data sheets provide vital information on how to use chemicals safely. However, if you need help in understanding how to get the most from this information, our easy-to-use guide can help.Material safety data sheetsIn order to devise safe systems of working with hazardous... Read more
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Type: Miscellaneous
Chemical inventory sheet
As part of good risk management, it's vital to know what chemicals you have stored on your premises and where. One easy way of doing this is to use a chemical inventory sheet.Chemical inventory sheetIf you use hazardous or large quantities of chemicals, you need to ensure that they are stored safely.... Read more
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Type: Checklist
Ladder checklist
Many accidents occur because users don't check the condition of the ladder first, or fail to make checks after repairs have been made. In order to reduce these risks, get your staff into the habit of checking equipment first.Ladder checklistAccording to recent figures from the Health & Safety Executive,... Read more
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Type: Checklist
Electrical tools visual inspection checklist
You may find that you want to carry out visual inspections of your electrical hand tools between scheduled portable appliance tests. If so, a simple inspection can help you do this.Inspection checklistYou may also find it useful to have an Electrical Tools Visual Inspection Checklist. This can be used... Read more
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Type: Checklist
Workstation hotspot checklist
Unfortunately, some staff still suffer from aches and pains from working at computer workstations; particularly from hot-desking. If this is true of your workplace, work through our checklist for some fast solutions.Workstation hotspotsDespite the use of DSE assessments, staff may still suffer problems... Read more
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Type: Checklist
Compressed air safety procedure
If misused, compressed air can cause serious injury, or even death. For this reason, you should introduce a safe system of work for its use. Our procedure can give you a head start on this.Compressed air safety procedureIf used incorrectly, compressed air can cause two major types of injury. One is where... Read more
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Type: Procedure
Social event safety checklist
If not well organised, even social events can be vulnerable to claims in the event of an accident. For this reason, we've produced a checklist to help ensure that you've considered safety in your event planning.Social eventsUnfortunately, whilst laid on for the benefit of staff, employers are becoming... Read more
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Type: Checklist
Fork lift truck safety procedure
If operated by those not fully trained in their safe use, fork lift trucks can cause serious injuries or fatalities. For this reason, you should brief new staff on their safe use. Our procedure can help you do this.Safe use of fork liftsIf your business needs to justify the use of one or more fork lift... Read more
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Type: Checklist
Disabled and temporarily disabled checklist
It's important to consider the very specific health and safety needs of more vulnerable staff including those with a disability. Use our checklist to make sure you've covered everything.What's covered?The Disabled and Temporarily Disabled Checklist covers everyday needs including access to the workplace... Read more
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Type: Checklist
Contractor checklist
Due to the relatively high level of fatalities and accidents within the construction industry, you should take steps to vet any contractors that you plan on using for projects. A checklist system is a good way of doing this.Selecting contractorsFor many construction-related tasks, the services of a specialist... Read more
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Type: Checklist
Load handling - preliminary risk assessment
If your staff are involved in handling loads and there's a possibility of injury, then you'll need our load handling - preliminary risk assessment form.When to use the formAccording to the Manual Handling Operations Regulations 1992, you need to carry out a risk assessment of any manual handling task... Read more
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Type: Checklist
First aid needs checklist
As you have considerable freedom in assessing your own first aid needs, make the most of it. With this in mind, use our checklist in order to help you determine what provisions your business actually needs.First aid needs checklistNo business wants to spend money on providing a level of first aid which... Read more
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Type: Checklist
Foreign travel checklist
When you consider the increased terrorist threat in addition to the other risks involved in foreign travel, it makes sense to manage any risks before staff leave. So why not use our checklist to help you do this?Foreign travel pitfallsBusiness travel can be fraught with difficulties at the best of times,... Read more
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Type: Checklist
Risk assessment policy
As part of your health and safety policy, you should identify your arrangements for managing the risk assessment process. Our sample Risk Assessment Policy document will help you to set out your position.Managing the processOur Risk Assessment Policy is split into a number of sections, including a general... Read more
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Type: Policy
Procedure for using ladders
Following recent legal changes, it's even more important to ensure that your staff are aware of the importance of using ladders safely. So why not use our procedure to help you? It's also a useful way of reinforcing staff training on their safe use.Safe ladder useFollowing the introduction of the Work... Read more
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Type: Procedure
Record of responsibilities
Complying with legislative requirements inevitably means keeping a number of documents up-to-date. For this reason, it's best to keep a record of who is responsible for each form.Record of responsibilitiesOne inevitable side-effect of managing health and safety is the multitude of different paperwork... Read more
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Type: Miscellaneous
Chainsaw safety checklist
Chainsaws can be very dangerous if safety procedures for their use are not followed. For this reason, we have devised a checklist to help you monitor whether your procedures are working properly.Chainsaw safetyAs chainsaws are work equipment and subject to the requirements of the Provision and Use of... Read more
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Type: Checklist
Laptop purchasing checklist
When buying a laptop, the price and specification are usually the only considerations. But if you don't look at the possible safety issues, you could make an expensive mistake.Purchasing checklistYou can avoid, or at least reduce, problems by using a Laptop Purchasing Checklist. This can help ensure... Read more
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Type: Checklist
Personal protective equipment policy
Depending on how much PPE is used in your business, it may be worth introducing a policy that sets out how you choose and allocate it to individual employees. Ours covers the key areas.PPE policyAs it isn't always possible to introduce control measures that reduce risks to a sufficiently low level, you... Read more
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Type: Policy
Dealing with health and safety inspectors checklist
If you've heard that a health and safety inspector (from the HSE or local authority) is intending to visit, you'll want to be prepared. Our checklist will help you do just that. To keep it simple, it's structured as a list of dos and don'ts.DosThe first part is sub-divided into tips to help you before,... Read more
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Type: Checklist
Home visit checklist
When staff are visiting clients in their own homes there are all sorts of risks which you might not be aware of. However, you still have a responsibility for their safety. Our checklist will ensure that all hazards have been identified.Check each locationWe've produced a Home Visit Checklist to give... Read more
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Type: Checklist
Sick building syndrome checklist
If employees have complained that their health is being affected by their working environment, you may have a problem with sick building syndrome. If so, use our checklist to identify the problem areas.Sick building syndromeSick building syndrome occurs where people feel that their health is being compromised... Read more
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Type: Checklist

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