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Environment (88)

Guidance note - contaminated soil
If your site has contaminated soil, you must ensure it's carefully managed in order to protect the health of those working there and in the wider environment. Our guidance note will keep you on firm ground.What's covered?The purpose of the guidance note is to introduce the key concepts of dealing with... Read more
DOWNLOAD March 2020
Type: Procedure
Environment aspects and impacts register
A key component of a formal environmental management system is an aspect and impact register. This should set out what you're doing to reduce your impact on the environment and how you'll prevent damage.Do you need to do this?Whilst it's not a legal requirement to have an Environment - Aspects and Impacts... Read more
DOWNLOAD February 2020
Type: RA
Guidance note - grey water recycling and rainwater harvesting
Techniques such as rainwater harvesting and grey water recycling can provide financially viable methods to significantly reduce the amount of water used within the workplace. Reduction of water usedIn addition to reducing the volume of expensive mains water used, rainwater harvesting and grey water recycling... Read more
DOWNLOAD January 2020
Type: Procedure
Register of environmental legislation - waste
Having a professional-looking Register of Environmental Legislation is a good way of showing that you know what your doing. If you're a contracting organisation, it can help you to pass contractor vetting procedures.Why you need our registerThe first step in most environmental management systems is usually... Read more
DOWNLOAD October 2019
Type: Form
Flow chart - environmental incident investigation
If your activities cause pollution or any other type of environmental incident, you'll want your managers to respond effectively with a prompt investigation. Use our flow chart to organise it.How does it work?If there's an environmental incident, the first thing to do is to initiate an emergency response... Read more
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Type: Flow chart
Environmental quick check
When you think of environmental audits, you might envisage a lengthy and detailed process, but if a quick check is more what you have in mind, use our form.Review your standardsOur Environmental Quick Check simply lists topic headings to get you thinking about how you're doing on environmental matters.This... Read more
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Type: Checklist
Food wastage record
If you run a kitchen or sell food in a retail setting, you'll want to keep waste to a minimum. Doing so is good for the environment as well as for business. Use our form to monitor and reduce your food wastage.Green targetsOur Food Wastage Record, is designed as the first step in your strategy to reduce... Read more
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Type: Form
Register of environmental legislation - water
Our register of environmental legislation - water helps to identify the law relating to water which applies to your business and what you're doing about it.Why you need our registerOur Register of Environmental Legislation - Water will show that you're up-to-date with the latest legal requirements. This... Read more
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Type: Form
Dust management checklist
Failure to manage dust properly is likely to provoke complaints from neighbours. If there is dust on your site that could cause a problem, you should work out where it could be blown to, and identify how you intend to control it. Keep records of your survey and plans. Dust management If you have clouds... Read more
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Type: Checklist
Waste management checklist
The efficient management of waste has many benefits, including compliance with legislation, helping to control vermin and reducing the costs of disposal. Use our checklist to identify potential areas of improvement.Why use it?Having poor control over the waste generated on site and the way it's disposed... Read more
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Type: Checklist
Water pollution risks checklist
Water pollution can occur by accidental run-off, process failures which exceed permitted discharge levels, and incorrect management of plant or storage areas etc. To help you assess and manage the risks we've produced a water pollution risks checklist.ConsiderationsThe first half of our checklist asks... Read more
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Type: Checklist
Noise management checklist
Making too much noise is a sure-fire way of upsetting your neighbours. As such, you need to identify where noise is being created and take steps to reduce levels where possible.Noise management Noisy neighbours are the classic example of a nuisance. So to help you avoid being one of them use our Noise... Read more
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Type: Letter
Environmental objectives and targets
If you're looking to reduce your business' environmental impact, or to follow an environmental management standard, identifying aims and objectives may help.what's covered?Simply stating that you're going green doesn't really cut it these days - especially if you're looking to formalise the way you... Read more
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Type: Table
Oil storage checklist
You need to keep a close eye on your oil storage. This means that you should carry out regular checks on your storage systems and any areas in which oil is being used or decanted. Checking standards are being maintainedTo help you carry out a brief audit of your site, or to carry out regular checks on... Read more
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Type: Checklist
Nuisance log - to be completed by complainant
If neighbouring activities are causing disruption to your business, you might consider raising a formal complaint of statutory nuisance. Use our document to log your experiences.Cause for complaintStatutory nuisances are covered by the Environmental Protection Act 1990 so your local council is obliged... Read more
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Type: Form
Energy saving checklist
As the costs of energy continue to rise it's important for businesses to reduce consumption by as much as possible. Our checklist provides some suggestions on how to achieve this in an office environment.Four energy-saving areasThe document is divided into four sections. The first deals with general... Read more
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Type: Checklist
Corporate social responsibility policy
It's a good idea to show the positive contribution your business brings to your community. Use our corporate social responsibility policy template to do this.Self-promotionThere are many advantages of having a Corporate Social Responsibility Policy. It can help to establish a positive reputation by showing... Read more
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Type: Policy
Low noise hire and purchasing policy
Purchasing equipment that's noisy could create a problem that's both expensive and time consuming to solve. So if you adopt a policy of buying low noise equipment wherever possible, you'll minimise the potential amount of remedial work necessary. Low noise hire and purchasing policyTo help ensure that... Read more
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Type: Policy
Environmental policy audit
Use our document to complete an audit of your environmental policy. This will ensure that it conforms to ISO 14001:2015.Stating your commitmentAlthough there is no legal requirement to have an environmental policy, nor any legally rooted guidance to state what should be included, it is increasingly important... Read more
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Type: Checklist
Flood plan
Having a plan in place which details how you will respond in the event of a flood could save your business. Use our document to establish an effective response to forecast flooding. Keeping your head above waterOur Flood Plan has been designed to help you to think through the potential consequences of... Read more
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Type: Form
Pollution incident response plan
If a pollution incident occurs, you need to have sufficient plans in place to deal with it. Use our document to ensure a prompt and effective response.How does it work?Our Pollution Incident Response Plan has been designed as a way of collating important information so that you are prepared and ready... Read more
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Type: Form
Guidance note - contaminated land and tax relief
To help organisations meet the clean-up costs associated with the development of brown field sites, the government has introduced a system of tax relief which enables companies to offset the remediation costs against their tax liabilities.  Tax relief schemeTo help you make the most of the contaminated... Read more
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Type: Procedure
Noise log - to be completed by complainant
If you have a neighbour whose noisy activities are really disrupting your business, what type of information should you gather in order to raise a formal complaint? Our record form will help.Getting the ball rollingNuisance noise is not only disturbing, it can be detrimental to your business if not resolved... Read more
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Type: Form
Guidance note - alternative fuels
How much? A question we all ask ourselves each time we fill a vehicle with fuel. But are there any alternatives that will save both money and cut the amount of carbon the vehicle creates? There are, but you should make yourself aware of all the options before making a potentially expensive mistake.Alternative... Read more
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Type: Procedure
Environmental risk assessment
Our environmental risk assessment is in line with the latest guidance from the Environment Agency. It can be used to identify potential hazards and how they should be managed.New approachThe Environment Agency (EA) has produced explicit guidance that sets out how to complete environmental risk assessments.... Read more
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Type: Form
Flow chart - non conformances
Flow chart - non-conformancesTo improve your environmental performance you need to recognise when things haven't gone well and do something about it. Use our flow chart to show staff what's expected.Non-conformingWithin environmental management systems, especially those intended to comply with ISO 14001,... Read more
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Type: Flow chart
Permit compliance checklist
Self-auditing is an important part of environmental compliance. Use our checklist to identify any shortcomings in arrangements. Complete an action plan that details how you will address any issues. Watchful eyeWhen the Environment Agency (EA) issues an environmental permit, its involvement in your operations... Read more
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Type: Checklist
Register of environmental legislation - noise and nuisance
This part of our Register of Environmental Legislation covers noise and nuisance issues. Nuisance covers a wide range of problems including fly tipping and grafitti.Why you need our registerIt's useful to hold a Register of Environmental Legislation even if you are not required to do so (you may need... Read more
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Type: Form
Guidance note - hazardous waste minimisation
Getting rid of waste is an expensive business; some estimates put the cost at approximately 4.5% of annual turnover, so cutting the amount of hazardous waste being sent to landfill etc. will help the environment and your pocketMinimising your wasteThe best way of managing waste is not to create any in... Read more
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Type: Procedure
Guidance note - statutory nuisance - enforcement
If you're responsible for causing a statutory nuisance, you're likely to receive much interest from your local authority environmental health department. Our guidance document identifies how you should deal with the situation.Negative impactCouncils must investigate complaints about issues which could... Read more
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Type: Document
Waste data summary
If you're serious about reducing waste and improving recycling rates, one of the first steps is to record how much waste is currently being disposed of. Use our waste data summary to note your findings.Less wasteWhen implementing a waste reduction strategy the first question to ask is "What waste do... Read more
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Type: Form
Water wastage survey
Wasting water not only costs you money, but energy is needlessly expended in bringing it to your door. Use our form to check out your arrangements and pinpoint problems.Time for a review?When managing premises it's easy to get bogged down in the detail of everyday issues. However, if you're aiming to... Read more
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Type: Form
Consignment note
If you send hazardous waste from your premises, you must complete a consignment note. Use our form to stay on the right side of the law.Legal requirementThe Hazardous Waste (England and Wales) Regulations 2005 introduced the duty to record the transfer of hazardous waste from a producer to a waste carrier... Read more
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Type: Form
Guidance note - oil storage
You can't store oil in any old container. It must be specifically designed for the purpose and capable of preventing the contents from getting into the ground surface. Oil storage guidance noteThe exact content and requirements of the Control of Pollution (Oil Storage) (England) Regulations 2001 (CPOR)... Read more
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Type: Procedure
Guidance note - managing hazardous waste
If you need to dispose of batteries, chemicals, oils, etc. you must comply with the hazardous waste legislation. Our guidance note explains how this applies to your business as a waste producer.What is hazardous waste?The types of waste we're referring to are materials and substances which are regarded... Read more
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Type: Procedure
Waste transfer note
When waste is taken from your site, a waste transfer note must be completed. It should identify the nature and quantity of the waste, and the location of the site it's being taken to. Never allow waste to be taken away without one. Record of collectionOur example Waste Transfer Note will help you see... Read more
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Type: Form
Guidance note - duty of care
Waste is a dirty business at the best of times, but not complying with one of the many laws that control waste disposal in the UK can cost you dearly. To help you decipher these laws, why not use our guidance note?What is waste?The definition of "waste" is wide ranging and is used to cover everything... Read more
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Type: Procedure
Guidance note - discharge of waste water
If you want to allow waste water to leave your land and pass into the ground or nearby waters, there are certain legal loopholes to jump through. Our guidance note explains more.Protecting the environmentIf businesses were allowed to put whatever they liked into groundwater or rivers, it would contaminate... Read more
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Type: Procedure
ISO 14001 environmental policy statement
If you want to implement a new environmental policy, or freshen up what you have, use our master document.DemandsIt's becoming increasingly common for businesses to be asked to provide an environmental policy. In most instances it's for potential clients who are looking for reassurance that a company... Read more
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Type: Policy
Environmental noise monitoring record
The only way of identifying whether your site is creating excessive noise is to complete a full survey, carry out monitoring and record your results. As this will involve the use of specialist noise equipment, it will usually need to be completed by a competent consultant.The evidenceYou might need... Read more
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Type: Form
Register of environmental legislation - energy
This part of our Register of Environmental Legislation covers the energy legislation most likely to affect you if you're based in England.When and how to use the documentEach register includes four columns: the legislation title; a summary of the law; the regulator's name and details of how you're affected.... Read more
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Type: Form
Non-conformance and corrective action record - environment
A non-conformance is an incident which tells you about possible weaknesses in your environmental policy and procedures or in their implementation. Keep track of them using our document.About the formThis document is divided into two pages. The first is the "Report of non-conformance". This is used to... Read more
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Type: Form
Environmental incident investigation report
In the event of an environmental incident, it's wise to keep formal records of exactly what happened and what's been done about it.Investigation processIf there's an environmental incident, all is not lost. If you can prove that you've identified, reported and acted on it, this will certainly help to... Read more
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Type: Form
Environmental incident witness statement
Environmental incident - witness statementOften staff or others will actually see an incident take place, so they may be able to give information which could prove vital. The best way of getting hold of this is through a formal interview.What happened?If there's a serious incident on your site, the first... Read more
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Type: Form
Construction - environmental management checklist
 Construction - environmental management checklistEnvironmental issues on construction sites should be managed properly, regardless of the size of the contract. Doing so can help to reduce waste and, in turn, your overheads. Use our checklist to help you do this.What's covered?Our Construction - Environmental... Read more
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Type: Checklist
Environmental benchmarking and performance indicators
Gauging the success or failure of a scheme is very difficult without evidence that is clear and concise. The best way to achieve this is to create meaningful benchmarks and use industry standard calculations. Identify your environmental performanceThe establishment of meaningful environmental benchmarks... Read more
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Type: Miscellaneous
Guidance note - noise assessment and control
Unwanted noise and can cause problems with neighbours in addition to the more obvious risks to staff health. Our guidance note provides an introduction to the topic of environmental noise.What's covered?Our Guidance Note - Noise Assessment and Control sets out background information on noise nuisance... Read more
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Type: Procedure
Environmental risk assessment procedure
Whether you need an environmental risk assessment procedure as part of your ISO 14001 documentation, or simply for good practice, you can use our template.Why use it?Formal environmental procedures are not only of benefit to those seeking certification or applying for permits, they can be useful for... Read more
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Type: Procedure
Environmental fire prevention plan
The potential for fire to break out is not only a safety issue but also an environmental one. For that reason some higher risk businesses must have a fire prevention plan. Our template document can be used to create one.Standards A detailed fire prevention plan is required where there is an environmental... Read more
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Type: Form
Fly-tipped waste checklist
Perversely, if rubbish is dumped on your property you acquire a duty to ensure that it's properly disposed of. Our checklist will help if you find yourself in this situation.Why use it?Under s.33 of the Environmental Protection Act 1990 it is an offence to keep waste, with the exception of your own,... Read more
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Type: Checklist
Environmental incident - action record
Dealing with the aftermath of an environmental incident may involve many actions over a long period. Record this timeline in our document. Damage limitationIf there's an environmental incident, you must act promptly and properly to minimise the potential impact; for example, to prevent pollution spreading... Read more
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Type: Form
Pesticide log book
If you use pesticides, it's good practice to keep detailed records for future reference. Use our log book to note down what's been applied, when and where.Why keep records?At present, only those applying pesticides to crops are legally required to keep a log. However, the Department for Environment,... Read more
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Type: Form
Waste reduction checklist
Although the benefits associated with reducing waste are obvious, many businesses are still failing to take steps to control it. Use our checklist to help you to make savings across the board.Missing outRecent research has indicated that many businesses are failing to reduce the amount of waste they... Read more
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Type: Checklist
Environment - continuous improvement plan
If you're looking to implement a formal environmental management system, or simply want to make changes which reduce the impact of your business on the environment, set out your plans in our document.Way forwardOur Environment - Continuous Improvement Plan. It can be used to identify your objectives,... Read more
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Type: Form
Environmental arrangements
If you already have an environmental policy statement, organisation and various other associated documents, you may find it helpful to summarise how it all fits together in a single place.Why do you need it?Use our Environmental Arrangements document to summarise your specific policies and procedures.... Read more
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Type: Policy
Carbon emissions reduction plan
If you've been asked to demonstrate how you're improving your environmental performance, e.g. by a client or an accreditation scheme, the best approach is to produce a carbon emissions reduction plan. What's covered?The document covers the basic contents you'll need to create your plan. There are spaces... Read more
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Type: Document
Environmental organisation
To provide some detail to accompany your organisational chart on environmental matters use our template.What's covered?This Environmental Organisation document is designed to provide information on who does what in each topic area.The first section includes a general statement which explains that each... Read more
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Type: Notice
Environmental policy statement
Making a public statement on your commitment to the environment is becoming increasingly popular. Although it's not a legal requirement, many businesses will ask to see your policy regarding how you deal with environmental issues. And indicators suggest that these requests will increase.Environmental... Read more
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Type: Policy
Waste hierarchy policy
Since the Waste (England and Wales) Regulations 2011 came into force, it's become a legal requirement to follow a waste hierarchy. To ensure that this happens in your business, you should adopt a formal policy.What's covered?The first part of the policy is a general statement which identifies that you... Read more
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Type: Policy
Environmental management organisational structure
Your environmental policy should clearly allocate responsibilities. It's best practice to summarise these in an organisational structure. Our example should help you to achieve this. Structured approachHaving an organisational chart for environmental management will help managers and employees to understand... Read more
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Type: Document
Contractor appraisal questionnaire - environment
Before you appoint contractors to undertake construction work, it's a good idea to check out their environmental credentials. You can do this by adding some supplementary environmental questions to your contractor appraisal questionnaire.Green evaluationOur Contractor Appraisal Questionnaire covers the... Read more
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Type: Miscellaneous
Guidance note - pollution respnse plan
Guidance note - pollution response planAlthough you should have done your best to prevent a spill, one may still occur. However, quick and efficient action can minimise the impact and save you the cost of a clean up operation or even prosecution.Pollution response planEven if you don't have an environmental... Read more
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Type: Procedure
Noise monitoring and assessment policy and procedure
If you've recognised that noise may be an issue, the next step is to assess and monitor the noise levels. Having a formal policy and procedure in place will help your staff to identify if there's a problem and, most importantly, what they should be doing to manage it.Noise reduction and controlWhatever... Read more
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Type: Letter
Corporate transport policy
Reducing the amount of travelling staff are asked to do has been singled out as one good way to cut the amount of carbon a business is responsible for. And, with almost constant price rises at the petrol pump, minimising miles will save money to boot. Cut the carbonTo help manage and restrict the costs... Read more
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Type: Policy
Guidance note - identifying contaminated land
Wouldn't it be good if contaminated land had a big sign on it to identify what the contamination is and what needs to be done to remove it? However, this is never the case, often detailed sampling and testing is required. Identifying contaminated landOne of the most common hazards found in an environmental... Read more
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Type: Procedure
Waste water management policy and procedure
The increasing use of chemicals and pollutants, coupled with the rapid urbanisation of large parts of the country, means that the pollution and contamination of our natural water resources is occurring on a more regular and significant basis.Waste water management policy and proceduresTo counter the... Read more
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Type: Policy
Fume and odour management checklist
Nasty niffs, whether on a small or industrial scale, can impact on quality of life. As such, you need to ensure that your business isn't having a negative effect on your neighbours. Fume and odour management Do your processes create any fumes or odours? If so, you might need our Fume and Odour Management... Read more
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Type: Checklist
Environmental incident reporting policy and procedure
If an environmental incident does occur, it needs to be reported to you immediately. And, in certain circumstances, you will need to report the incident to the relevant enforcement agency. Reporting an environmental incidentYou can't investigate an incident if you don't know about it. Your staff are... Read more
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Type: Policy
Guidance note - environmental impact - risk assessment
Guidance note - environmental impact/risk assessmentsAn environmental impact assessment is a way of considering the potential environmental effects of a proposed activity or development. It's a very complicated process and is one that's usually completed by an environmental consultant or specialist.... Read more
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Type: Procedure
Water efficiency policy and procedure
Many people seem to believe there is an endless supply of fresh clean water. However, a growing population and increasing levels of pollution are threatening the availability of water. Water restrictions are likely to become more common in the future and the price of water, which has already increased... Read more
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Type: Policy
Initial nuisance noise assessment
If you have a noise problem, a full-blown noise assessment carried out by experts needn't be your first step. Before you do this, you should complete a basic assessment.Making an assessmentIf you've had a complaint about noise on your site, or even if you want to carry out a simple assessment of noise... Read more
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Type: Checklist
Nuisance noise reduction and control policy and procedure
If you can foresee that noise may create a nuisance, it's worth having a formal policy in place, which sets out what you will do to manage it. This will be a clear indicator that you've recognised the potential for a problem and are prepared to address it. It's just the sort of thing an inspector will... Read more
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Type: Policy
Best practice techniques for preventing oil pollution
When it comes to oil storage, things should never be left to chance; it's certainly the time to follow best practice techniques. This will minimise the likelihood of a spill in the first place, and provide you with a good defence if the worst were to happen. Techniques for preventing oil pollutionThere... Read more
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Type: Procedure
Guidance note - oil separators
In accordance with Environment Agency guidance, oil separators (or interceptors) should be installed on surface water drainage systems where the potential exists for pollution such as oil, diesel and petrol to enter your drainage system.Oil separatorsOur Guidance Note - Oil Separators details the different... Read more
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Type: Procedure
Register of hazardous waste consignment notes
Whenever hazardous waste is taken from a site, a consignment note must be completed. A record of all consignment notes must be kept by the waste producer. Keeping recordsTo help keep your records up-to-date, use our Register of Hazardous Waste Consignment Notes. On it you can record the type of waste... Read more
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Type: Form
Environmental purchasing policy
Using our environmental purchasing policy will help you to fulfil your environmental responsibilities and influence your suppliers, so that you can justifiably claim that you are "greening the supply chain".What's covered?All companies have purchasing procedures, which may be under the control of a purchasing... Read more
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Type: Policy
Energy management policy
The cost of energy used to be something that businesses didn't really pay much attention to; however, now prices have gone through the roof. To help you cut costs and to minimise your impact on the environment, follow our formal energy management policy.Recognition of responsible energy useTo help you... Read more
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Type: Policy
Guidance note - contaminated land remediation techniques
If you have, or are intending to purchase, land that you know to be contaminated, then you'll need to remediate the land. This can be achieved in a number of ways - all of which are detailed in our guidance document. Principal techniques of land remediationContaminated land remediation can be extremely... Read more
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Type: Procedure
Environmental management responsibilities
Making roles and responsibilities crystal clear to directors, managers and staff will help to minimise the risks of an environmental incident taking place. It will also help to ensure the success of any "green" schemes. Management responsibilities Rather than just hoping that staff will follow your environmental... Read more
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Type: Procedure
Guidance note - how to avoid creating a statutory nuisance
A statutory nuisance can be attributed to the poor state of your premises or any noise, odour, smoke, fumes, gas, dust steam, noxious vapours, the keeping of animals, deposits and accumulations of refuse or other substances escaping from your premises. Legal positionUnfortunately, no legal definition... Read more
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Type: Procedure
Guidance note - types of environmental management system
If you're considering formalising the way you manage environmental issues by implementing one of the many formal management systems, which one should you go for? It's a choice that should not be made lightly, as picking the wrong one could cost you dearly. Which system?We've created a Guidance Note -... Read more
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Type: Procedure
Guidance note - selection and management of waste contractors
Although the Environment Agency, Defra and the local authorities are doing their best to remove the cowboys from the waste business, unfortunately, many still exist. To help you to avoid the dodgy ones, use our guidance note.Waste management contractor selection and managementAs with the selection of... Read more
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Type: Procedure
Environmental incident investigation policy and procedure
Although no business sets out to cause accidental pollution, unfortunately, it happens all too often. So if you suspect that you've allowed a substance to pollute, you need to find the source, identify how it was able to pollute and take steps to prevent a reoccurrence. Legal positionThe principal legislation... Read more
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Type: Policy
Waste minimisation and recycling policy
The only way of minimising waste effectively is if all your employees follow a formal waste minimisation and recycling policy. Adapt our document to suit your business and add it to your existing policies and procedures. Waste minimisation and recyclingOur Waste Minimisation and Recycling Policy clearly... Read more
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Type: Policy
Guidance note - dealing with protected species, heritage and cultural aspects
If you have uninvited guests on your premises, such as certain birds, bats, lizards etc., simply evicting them is illegal. To help you to deal with these creatures in a legally safe way, follow our guidance document. How to deal with protected species, heritage and cultural aspects Although it's incredibly... Read more
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Type: Procedure
Oil storage policy and procedure
Oil spills are extremely harmful to the environment, very expensive to clear up and often result in prosecutions. So storage, delivery and usage of oil needs to be managed very carefully. Legal positionThe Control of Pollution (Oil Storage) (England) Regulations 2001(CPOR), is the main piece of legislation... Read more
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Type: Policy
Procedures for reducing unnecessary journeys
Do you really need to make that journey? Often the answer is "no", but we don't think about it until it's too late. To help avoid time wasting and potentially expensive and environmentally damaging journeys, you should look at alternatives to face-to-face meetings. Reducing unnecessary journeysIn addition... Read more
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Type: Procedure
Guidance note - contaminated land emergency control procedure
If you identify, or even suspect, that land may be contaminated, both you and your staff need to know what actions to take. The best way of achieving this is to have a formal policy in place.Emergency control proceduresWhere contaminated land is known to exist, the risks and hazards can vary significantly,... Read more
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Type: Procedure

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